How to Convert Gmail to PDF ?

Mark Regan | June 11th, 2021 | Data Backup


It is pretty much obvious that the internet connection may not be present all the time or in every place.

Users stuck in situations where they wish to open Gmail messages but, due to the non availability of  internet connection, it fails.

Such a scenario demands a quick and smart method to convert Gmail to PDF.

This allows users to open Gmail emails anywhere at any time in the absence of the internet.

Today we are here to describe a method to save all Gmail emails as PDF using an all-in-one software named Gmail Backup Software.

Without wasting much time, we are going to start with the steps of this approach. And then later, we’ll discuss the other aspects related to this!

Know Also ~ Migrate from Gmail to G Suite

How to Convert Gmail messages to PDF Documents ?

This solution includes the use of a program named Gmail to PDF converter. It is a standalone utility that allows to convert multiple Gmail emails to PDF without any high technical requirements.

The best part with this solution is that it converts Gmail messages with all email attachment(s) if any. The attachment’s file format remains the same even after the conversion.

Follow the steps to convert Gmail to PDF effortlessly :

1 – Download and install Gmail to PDF converter on your PC.

Download for Windows Download for Mac

2 – Enter Gmail credentials and click on Login button to continue.

Gmail to PDF converter

3 – From the preview panel of the screen, check the checkbox of all those mail folders who messages you wish to print in PDF. Now proceed with the process of convert Gmail to PDF file by selecting the ‘PDF’ option. This option is present in the list of ‘Select Saving Option’.

multiple Gmail emails as PDF

4 – You can change the default file naming setting of resultant PDF files, by using File Saving Option.

file naming setting

5 – The tool offers multiple Filter options for selective backup.

multiple Filter options

6 – Enter the PC’s location where you wish to save Adobe PDF files after conversion. If you desire to change the default path (as per detected by the software), use the Change option. Finally, click on the Backup button to initiate the procedure of converting Gmail to PDF via this converter.

converting Gmail to PDF

7 – The process to convert Gmail messages to PDF is running, please wait.

convert Gmail to PDF

8 – Task completed successfully, you can see the message of completion.

message of completion

9 – Here are your converted data in Adobe PDF document format.

Adobe PDF format

How to Open Gmail Attachments after Conversion?

This particular question is raised by several users when they are successfully done with the conversion of Gmail emails to PDF.

In order to answer this common clients’ query, we are listing down the steps to open attachments in PDF :

1. Firstly. open the resultant PDF file whose attachment you wish to view or analyze by double-clicking on the file.

save multiple gmail emails as pdf

2. This opens PDF in Adobe Acrobat Reader where you have to click on the Attachment icon.

convert gmail to pdf

3. Now, you can successfully see the attachment(s) of Gmail messages. You can open these attachments by double-clicking on them.

convert gmail to pdf

Video Tutorial – How to Convert Gmail Mailboxes to PDF ?

What Calls for the Method to Convert Gmail to PDF?

The answer to this question is completely dependent on the need for business or non-business users. We can just list down some of the common reasons due to which people want to convert Gmail to PDF Documents :

  • Use the Gmail PDF file to show evidence in court for some legal purpose.
  • Urgently share PDF Gmail messages with some other persons on the phone.
  • Keep backup of Gmail emails with attachment(s) on PC in Adobe PDF files.
  • Print a Gmail message in PDF format to access it on smartphones or tablets.

Convert Gmail to Adobe PDF – Benefits & Features

Apart from a simple conversion, the Gmail to PDF converter enables users to convert Gmail emails to PDF format with many extra features. It means that there are several options available for customers when they use this solution to print a Gmail message in PDF format.

  • Two options to perform selective conversion – Folder selection and date filtering option.
  • Effortlessly supports bulk printing of messages from Gmail to Adobe PDF file format.
  • Ensures that no data breach or data manipulation will be caused while using this way.
  • Apart from PDF, the program offers several options to save Gmail emails in other formats.

That’s All For Today

In today’s post, we have described an effective and efficient approach to convert Gmail messages to PDF. Users can test this software for free by downloading its trial version. This edition does not comprise of any hidden charges within it and enables users to examine its working. The only restriction of software’s free version is that it prints only 25 emails from each folder. Further, you can remove this restriction by purchasing the full edition of the product to convert Gmail to  PDF. Also, this procedure to save Gmail emails as PDF in batch is easily workable on MS Windows operating system. It can easily be used by a business or non-business users for their purpose.