How to Convert Emails to PDF in Bulk with Attachments?

  

Rollins Duke   
Published: February 26th, 2026 • 11 Min Read

This article explains how to convert emails to PDF with attachments from Desktop email clients like Outlook, Apple Mail, etc and Webmail accounts like Gmail, Yahoo, Outlook.com, Office 365, AOL, etc. We will provide a step-by-step guide to bulk export emails to PDF documents on Android, iOS, Windows and Mac devices. Here we will discuss multiple ways to convert an email to a PDF file with or without printing using manual methods and automated EML to PDF converter software.

“How to turn emails into PDF?” is one of the most searched queries among users who want to safely preserve important email communications for future use. PDF format documents are way more secure and easy to share according to your preferences.

If you export email to PDF file format, it can help you safeguard your important email data along with all your attachments and serve them for legal, personal, and even professional purposes. By converting an email to PDF, you preserve the original formatting, embedded images, timestamps, and attachments in a universally accessible format. In this blog, we will find some best possible solutions to help you easily batch convert email to PDF without printing from multiple email sources using manual methods and a professional email to PDF converter. So, let’s start.

PDF file and Its Benefits

Before you convert emails to PDF with attachments, let’s understand PDF file and its benefits. PDF file or Portable Document Format, is a versatile document format developed by Adobe Inc.. A portable document file contains text, images, formatting, and layout across different platforms and devices. These files are highly beneficial for sharing, archiving, and backing up important documents. PDF files are secure and widely compatible.

Advantages of using the PDF file format:

• Retains the original email structure without modifying the format
• Includes password encryption for added protection
• Will work with any version of Windows, Mac, iOS, and Android devices.
• Can be used for legal submissions and compliance audits
• Can contain searchable text if OCR-supported when saved.

If you’d like to take advantage of these benefits and convert emails to PDF for your legal, professional, or personal record keeping, then keep reading! This article provides a comprehensive guide to convert email to a PDF with attachments in a batch for many different applications (e.g. Gmail, Outlook, Thunderbird, Apple Mail) and accounts, using both manual and automated processes.

Why Convert Emails to PDF with Attachments?

Know the reasons to convert your emails into a portable document along with the attachments.

• Preserves Originality: All PDF files preserve the originality and formatting of all your emails.
• Easy to Access: If you convert an email into a PDF document, you can easily share your email data across multiple devices and platforms through a PDF file.
• Portable: Once your emails are converted into PDF file format, it can be opened and viewed whenever you want.
• Safety and Security: Emails in a PDF file can be kept safe and secure by protecting the PDF with a password.
• Legal Compliance: Users who want to present their emails for legal compliance should export emails to PDF files.
• Good Storage: A large number of emails can be easily stored in a PDF document without occupying lots of space. Therefore, users prefer to convert email message to PDF to save space.
• Easy Backup: PDF documents are highly used to backup and archive important data like emails.

Professional Use Cases:

• Court evidence and legal documentation
• HR employee records
• Financial and tax documentation
• Corporate email archiving
• Government compliance requirements

How to Convert Email to PDF with Attachments Manually?

However, if you want to manually convert your emails to PDF format from email clients like Gmail, Outlook, Thunderbird, or Apple Mail, then try the given methods and follow the steps mentioned below. Moreover, we will also discuss how you can convert emails to PDF on different devices like mobile, iOS devices, Windows and Mac.

But before you start the manual ways, make sure you have:

• Advanced technical skills.
• Basic understanding of email settings.
• Only a few emails to convert to PDF.
• Enough device storage for email.
• Ability to manually save each email as a PDF.
• Backup all your emails that you are going to convert to PDF.
• No problem in losing the original formatting.
• A reliable internet connection is available (for webmail users).

Now if you are ready to convert emails to PDF with attachments using manual ways, then let’s begin.

1. Save Emails as PDF from Your Gmail Account

If you want to convert Gmail emails to PDF, then follow these steps:

1. Access your Gmail account and open the email you want to print.
2. Click on the Three dots available on the right-hand side.
3. Select the Print option by right-clicking on it.

2. How to Convert Emails to PDF in Outlook?

To save Outlook email as PDF, follow these steps:

1. Open the email you want to convert to PDF.
2. Go to File tab.
3. Click on Print option.
4. Select the Microsoft Print to PDF option.
5. Hit the Print button to print Outlook email.

3. Export Emails to PDF from “Thunderbird”

If you wish to print Thunderbird emails to PDF:

1. Open the email client Thunderbird.
2. Click on an email to print it or convert all emails to PDF.
3. Select “Print” by tapping “More.”
4. From the ‘Print’ dialogue box, choose ‘Microsoft Print to PDF’.
5. To print Thunderbird email, click the “OK” button.

4. Download Emails in PDF format from “Apple Mail”

Follow these steps to convert Mac Mail emails to PDF:

1. Launch Apple Mail on your Mac or MacBook.
2. To export an email to PDF, double-click the message.
3. Click the File button and select Export as PDF.
4. To save emails as a PDF with attachments, browse to the location and click Save.

5. Change Emails to PDF on Mobile (Android)

These simple steps will allow you to convert an email into a PDF using your Android device.

1. Open the email in your mobile email application.
2. Tap the three dots for more options.
3. Select print.
4. Choose save as a PDF from the printer listing.
5. Select the PDF option.
6. Choose where to store the file and then add the email to your Android device as a PDF.

6. Convert Emails to PDF on iPhone/ iOS/ iPad

To convert an email to a PDF using the Mail app on an iPhone, follow these steps:

1. Open the email you want to convert in the Mail app.
2. Tap on the More Actions button in the toolbar.
3. Select Print.
4. Press and hold on to the email preview.
5. Select the larger preview that appears.
6. Click on Share.
7. Select Books. The email will be saved as a PDF in the Books app.

Once saved in the Books app, the PDF can be easily shared or accessed on other devices through iCloud.

Overall Limitations of Manual Email to PDF Conversion

• No way to bulk-export emails. You need to save emails to PDF individually.
• It’s very time-consuming and not reliable to bulk convert emails to PDF.
• Attachments are not saved correctly in the PDF.
• Saved emails do not maintain their folder structure.
• There’s no way to filter the options to convert email to PDF (i.e. by date, sender, subject, etc.).
• You cannot convert an email to a PDF automatically.
• Not suitable for businesses and enterprises.
• Not compliant with legal or regulatory obligations.

How to Convert Emails to PDF Automatically with Tool?

1. Simply download and install the BitRecover Email to PDF converter software.

   

2. Select the email account from which you want to convert email to PDF without printing and login to your account.
   
3. Pick the email folders you want to convert to PDF file with attachments.
   
4. Now from the available Saving options, Pick PDF.
   
5. Click the Browse button to choose destination path then click on Backup button.
   

Final words

Now anyone can easily batch convert emails to PDF with attachments from any email source they want. We have provided the best ways to export emails to PDF with attachments. Using the email to PDF converter tool, any user can convert multiple emails to PDF in bulk in seconds in one go. However, if you are facing any problem in selecting the best email to PDF conversion software, then feel free to contact our support team.