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How to Print Email in Outlook: New, Classic, Web & Mac

Rollins Duke Written By Rollins Duke Modified On August 21st, 2026 Reading Time 12 Min Read

Fact-checked and reviewed in accordance with our Editorial Policy

Users still print emails from Microsoft Outlook for offline record keeping of important documents like – admission or appointment letter, submission as evidence or even attach as paperwork. To quickly print an email in Outlook Classic, New, Web App or
Mac you can use the shortcut Cmd/Ctrl+P or using File >> Print option.

Outlook’s in-built Print option is more than sufficient to meet most user needs. Yet there are still common queries associated like:

Microsoft Outlook whether on mobile, desktop or web gives various options to print emails. Follow the step-by-step guide to print emails from Outlook and overcome any issue when printing with troubleshooting steps.

print outlook emails

You can print an entire email from Outlook New using the steps below:

  1. Open or select the emails you want to print using Outlook.
  2. Click on the “Print” icon on the Outlook Ribbon. Or go to File >> Print in case the option is not enabled on ribbon.
  3. You can preview the print and manage settings like Layout, Pages, Paper size, Scale (%), No. of pages per sheet, Margins, include/exclude Headers and footers and Background graphics.
  4. Finally click on the Print button.

Note: Ensure that your computer is already connected to the printer.

Disclaimer: Outlook New has limited options to print emails as compared to Outlook Classic (2024, 2021, 2019, 2016) such as there is no batch print or print with attachments option.

Faster Way to Print Emails in Outlook: 

  1. Choose an Outlook email to print.
  2. Right-Click and choose the “Quick Print” option.

Print Emails from Outlook in Controlled Way with Advanced Settings:

  1. Choose the Outlook email to print.
  2. Click on File >> Print.
  3. Modify Print options if needed.
  4. Click Preview & Print.

Multiple options like – Print style, Page range, Number of copies, Printing attachments (only under Memo Style), etc. are available in Outlook Classic.

Using Outlook on the Web lets you directly print entire individual emails without any application installed on your computer.

  1. Go to https://outlook.live.com/ and access your Outlook.com/exchange  account in Outlook Web App.
  2. Select the email to Print.
    Print button
  3. Click on File >> Print or (…) More Option >> Print or press Ctrl+P.
  4. Modify Settings, preview and press on the “Print” button.
    Print email from Outlook Web App
  1. Launch Outlook for Mac.
  2. Open the email to print from Outlook for Mac.
  3. Click on File >> Print.
  4. Choose the printer and select Print.

If you need to print multiple messages or attachments, check how your current Outlook for Mac version handles the selected items.

How to Print Outlook Emails from iPhone, iPad, and Android? 

Steps to take a print from Outlook official application on iPadOS & iOS and on an Android mobile are mostly identical.

  1. Open the official Outlook Mail application on mobile.
  2. Open the emails to print.
  3. Click on three dots (…) on the top right.
  4. Choose Print.
  5. Select the compatible printer, preview and print.

Although Microsoft Outlook Classic lets you print multiple emails in Outlook simultaneously. The option is only available in Outlook Classic for Windows and not for Outlook on Mac, New & Outlook Web/Online.

  1. Open Outlook Classic on Windows.
  2. Select all the emails under an Outlook you are required to Print.
  3. Use Ctrl to individual selection or Shift to select a continuous range.
  4. Click on File >> Print and follow the prompted instructions.

Alternatively you can use the Right-Click and print option.

Upon selecting multiple emails in Outlook on Mac, New & Outlook Web the “Print” option appears to be greyed out or not available at all.

Printing entire email conversations under a single thread similar to how you print an email in Outlook. All Outlook variants including Outlook New, Web, Mac and Outlook Classic for Windows can print all messages under a thread at once, but one needs to ensure the following settings are enabled:

  1. Go to View >> Conversation.
  2. And enable “Group Messages by Conversations”.

Afterwards,

  1. Select the entire Outlook email thread or conversation to Print.
  2. Go to File >> Print and follow the instructions.

The option to print Outlook emails with attachment is only available with Outlook Classic application. Do not use the quick print method to print Outlook emails with attachments.  

  1. Select multiple emails in Outlook to print with Attachments.
  2. Click on File >> Print.
  3. Choose Memo in Print Style and go to “Print Option”.
  4. Check the “Print attached files. Attachments will print to the default printer only”
  5. Press the print button.

Outlook New, Mac and Web does not print emails with attachments included hence it becomes a necessity to print Outlook attachments.

  1. Right-click on the attachment inside the Outlook email.
  2. Press Open.
  3. Use the application’s Print option.

The process can be lengthy in case dealing with multiple attachments and especially with a larger mailbox in Outlook.

Automated Solution to Bulk Print Outlook Emails with Attachments 

Multiple versions of Outlook including Outlook Web, New and Mac does not enable its users to print multiple emails in Outlook with attachments. Using BitRecover automated utilities tool lets you export Outlook emails to PDF with attachments that can be further printed all together. Although using the tool does not enable direct bulk printing it can help make the process faster while retaining all headers and original email hierarchy.

Professional Tool to Bulk Print New Outlook Emails for Windows

Before using the professional tool you need to export Outlook mailbox to PST format.

  1. Download the BitRecover PST to PDF Converter.
  1. Select the Files/Folder option and choose the PST from the computer.
    upload Outlook data to print multiple emails
  2. Select the Outlook mailboxes you eventually want to print.
    choose Outlook multiple emails for print at once
  3. Choose PDF as the saving option.
    print multiple Outlook emails at once
  4. Press Convert.

Bulk Print Emails For Outlook Web 

  1. Get the BitRecover Outlook.com Backup Tool.
  1. Enter the email address connected in Outlook web or your Outlook.com email ID.
  2. Connect with Microsoft OAuth authentication.
    Outlook live credentials
  3. Select Outlook mailboxes to print.
  4. Choose PDF as the saving option.
    Print email from Outlook.com
  5. Press Convert.

Before you start using the tool you need to create OLM files from Outlook for Mac.

  1. Download the BitRecover OLM Converter Tool.
  2. Convert OLM files to PDF using the tool.

Once you have converted Outlook email to PDF, you are required to print them.

  1. Go to the Downloads folder in the File Explorer/Finder.
  2. Select the PDF output exported from the tool along with the attachment folders.
  3. Right-click on the folder >> Print.

Advantages of Tool Assistance For Printing Emails from Outlook

  • Bulk Conversion: There is no restriction on the number of emails you can export for printing, export from multiple mailboxes configured in Outlook at once.
  • Complete Security: For Outlook desktop the tool is 100% offline and there is no risk of exporting data to external servers. Additionally for Outlook for Web the connection is established by Microsoft Graph API (OAuth) so here is no risk.
  • Selective Outlook Email Print: There are multiple filters that enable selective Folder Processing, Subject-Based Filtering and Date-Based Filtering- which is not available in any Outlook native application.
  • Attachment Preservation: This profound utility supports the conversion of attached files and embedded messages as well ensuring that the users of their essential emails stay intact.
  • Original Sequential Print: The tool provides is that it effectively maintains the folder structure along with the metadata properties of Outlook mail.
  • Print Outlook Emails with Header & Formatting: It sustains the proper formatting, hyperlinks, colour images, and all other attributes like subject title, read/unread status, CC/BCC, Date time etc.
  • Black & White Mode: Users can choose this option if they want their files in black and white format.
  • Incremental Backup Option: Helps users who frequently print newly received emails by processing only new or changed messages, avoiding duplicate conversions and saving time during recurring print jobs.
  • Printing of Additional Items in Outlook: Using the tool you can also convert Outlook items like contacts, calendar, tasks or notes in PDF form to further print.

You can print selected pages of Outlook emails or print a section of a message from Outlook all variants. This is often required when dealing with an email with long conversation, large signature, unnecessary details & section.

As the print selected pages of Outlook emails comes under “Advance Setting” – in Outlook New, Mac & Win and “Print Option” in Outlook Classic.

Under the Page Range section:

  1. Type page numbers and/or page ranges separated by commas counting from the start of the item. For example, type 1, 3 or 5-12.
  2. Then Preview & Print.

Outlook prints emails with complete email header by default including From, To, Subject and Date. There are instances where only clean Outlook message prints are required. There is no inbuilt “Do not print headers” option in outlook. But manual walkaround involves “printing a section of Outlook message” without header:

  1. Open the Outlook email message which you want to print a section.
  2. View the message in Brower.
  3. Select the text or other part of the message in the browser window, not the Print Preview window.
  4. Click the arrow next to the Print button on the browser toolbar, and then click Print.
How to Print an Outlook Email to Fit the Page? 

Emails with only text and basic HTML gets wrapped up when printing from Outlook but
emails with heavy HTML formatting can get cut off when printed from Outlook. This can also be due to size mismatch. Earlier versions of Outlook below 2016 used to have the “Fit to Page” or “Shrink to Fit” option.

Try These Options to Print Outlook Emails Without Spillage:

  • Reduce margins
  • Reduce scale
  • Select appropriate paper size, such as A4 or Letter
  • Look for scaling or fit-to-page option on your Printer
Automatically Print Emails Using Outlook Rules

Lawyers, Bookkeepers and or small business owners often need to print emails frequently, may be from a certain sender or label for order confirmations etc. Follow the steps to print Outlook emails automatically without opening:

Note: You can utomatically print emails only in Outlook Classic for windows with other version of Outlook where frequent bulk + selective printing is required use BitRecover
professional solution.

  1. Open Classic Outlook.
  2. Go to Rules dropdown from the classic ribbon and click on “Create Rules”
  3. Set the condition for which emails you want to print.
  4. From the Rules Wizard select the “Print It” option.
  5. Press Next and then Finish.

Note: This rule will only run when you check your email in Outlook.

Troubleshoot Outlook Email Printing Problems Quickly 

While printing email messages from Outlook Web, Classic, New or Mac users encounter various issues like missing images, printer not connecting, blank  print previews in Outlook, or print option in Outlook grayed out etc.

Common Issue  Troubleshooting Steps 
Attachments Not Printed  Attachments from Outlook New, Classic and Mac do not get automatically printed; you are required to save them separately and then print.
Blank Print Preview Happens due to incorrect HTML, images, formatting, or rendering. You can save Outlook emails as doc, PDF or view in the browser and then print.
Print Option is Grayed Out Outlook Print option is greyed out in Outlook New & web version upon selecting multiple emails and not yet supported. You can reopen messages.
Outlook Print Queue is Stuck Open the printer queue, cancel any jobs waiting to print, and try printing again.
Cut-Off Print  Try scaling down or print or print in landscape instead of portrait.

From Outlook Classic for Windows you can print contacts and calendar simply by selecting and using File >> Print option.

  1. Open the required calendar in Outlook New or Web.
  2. Use the Print option available in the ribbon.

You cannot directly print contacts from Outlook New/Web like you can print emails & calendar

  1. Go to Contacts >> Export Outlook Contacts to CSV.
  2. Access the CSV in Excel and use the excel print option.

This guide covered everything from printing individual messages to handling attachments, email threads, selected sections, headers, and fit-to-page issues. In case you still need help to print emails from Outlook or have queries related to BitRecover professional solutions, get in touch with the BitRecover support team.

About the Author

Rollins Duke

Rollins Duke

Technical Content Writer at BitRecover · 2133 articles

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