How to Save Outlook Email as PDF with Attachments ?

Rollins Duke   
Published: May 9th, 2024 • 8 Min Read

Summary: Do you want to save Outlook email as PDF with attachments? Then start reading the article as we have explained the easiest solution to convert Outlook email to PDF with attachments which you can not find anywhere else. Here we will guide you with the step-by-step procedure to instantly and safely export your Contacts emails in the format.

Every Microsoft Outlook user knows the importance of Outlook emails. But the problem is, it’s a desktop email client and can not be accessed through multiple devices. To make our Outlook emails universally accessible and compatible to all the platforms, it is best to save Outlook email as PDF with attachments. In this article we will provide you a complete guide to easily convert Outlook email to PDF with attachments. Moreover, we will also discuss the benefits to export multiple emails from Outlook to PDF.

How Is It Beneficial to Save Outlook Email as PDF?

  • PDF files are the best option to save Outlook email as PDF with attachments as they save data in the original format and do not mess up with it.
  • We can easily protect PDF files by creating password and safeguard and important outlook emails.
  • PDf files are the most compatible file format which can be easily shared, opened and viewed across all the devices.
  • If you convert Outlook email to PDF, you can access your outlook emails at any time and anywhere even on your smartphone.
  • PDF files are important for legal or regulatory purposes. It allows you to get hardcopy of required Outlook email data.

Top 3 Ways to Convert Outlook Email to PDF with Attachments

Here we have described top 3 methods to effortlessly save Outlook email as PDF with attachments step-by-step:

Method 1: Export Outlook emails to PDF with Save As Option in Outlook

  1. Open the email in Outlook that you want to change to a PDF.
  2. Click on “File” then choose “Save As”.
  3. Pick “PDF” from the options in the drop-down list.
  4. Select where you want to save the PDF and give it a name.
  5. Click “Save” to finish to save Outlook emails as PDF.

In MS Outlook, all emails are saved in .pst (Personal Storage Table) format on your desktop. It does not have any PDF as the default file saving type option. However, the Microsoft Print to PDF feature of Outlook has been integrated with Windows 10 platform. Due to this, one can save Outlook email as PDF on Windows 10 directly.

Method 2: Save Outlook Email as PDF with Print Option

  1. Open MS Outlook and select the emails that you want to save in PDF format.
  2. Go to File on the Menu bar and scroll down to the Print option.
  3. From the Print option, click on Microsoft Print to PDF option.
  4. Choose the Print option and from the save print Output box, pick the destination folder.
  5. Give a name to file and click on the Save option.
    save outook email as PDF

These steps are valuable if you have Windows 10. But, if you have any Windows version prior to Windows 10, then you can’t access this Print to PDF feature.

In such cases, an alternative solution is required to save Outlook email as PDF with attachments. The automated solution discussed in the below is suitable for converting Outlook as PDF for any Outlook version.

Method 3: Smart Solution to Save Outlook Emails as PDF

Well, like the above query there are numerous customers who get hassled while working with Outlook and intending to save Outlook as PDF. You must be wondering do Outlook provides any option regarding print Outlook emails.

Yes of course! It does provide this option but in Windows 10 edition. If you have a Windows OS configuration other than Windows 10 on your desktop then it is quite tough to convert Outlook email to pdf with hyperlinks.

Regarding this problem, our technical team decided to develop a solution for saving Outlook email as PDF files.

BitRecover PST to PDF Converter is trustworthy as well as simplistic software that allows saving multiple Outlook emails as PDF along with associated attachments.
Download for Windows     Download for Mac

How to Convert Outlook Emails to PDF ?

Follow these simple steps to save emails from Outlook to PDF format.

  1. Download and Launch the software on Windows OS.
  2. Choose Outlook mailbox data and enable desired mailboxes.
  3. Select “Convert email attachments as PDF” & “Black & White” mode.
  4. Enter a destination path for saving PST to PDF converted data.
  5. Press on the Convert tab to start saving Outlook email as PDF format.

This software will convert multiple Outlook emails as PDF irrespective of any Windows OS or Mac OS you are working on. Also, you don’t need to have MS Outlook on your computer.

How Do I Save Outlook Emails As PDF with Attachments? 

  1. Firstly, download the setup file of the software and install it on your computer Outlook email as PDF with attachments
  2. Now, the software will provide dual options to load Outlook emails into the GUI. You can choose either Select File or Select Folder option for picking multiple Outlook emails at once.

    Note:- Use the “Recovery Mode” option if you have corrupted *.pst files

    select folder to save Outlook emails as PDF

  3. Then, the tool will automatically load all selected Outlook files. You can specify the folders that you want to save in PDF format.choose Outlook emails
  4. Thereafter, enable the “Convert attachments as PDF” option if you are willing to save all Outlook email attachments as PDF documents too. (Please note that this feature is only available in Pro Edition). Also, click on “Black & White Mode” to create non-searchable PDF file in black & white mode.check black & white mode to convert Outlook emails
  5. Now, browse the desired location where you want to save the final converted data. By default, all the output data is saved at the desktop location. However, you can change the target path by clicking on the Browse location
  6. The utility provides several file naming options for arranging the output. Choose the desired file name accordingly to save Outlook email as PDF.

    Note: Enable the checkbox Ignore System Folders Hierarchy if required.

    file naming option to save Outlook emails as PDF

  7. Lastly, press on the Converts button to start the process to save Outlook email as Outlook email as PDF with attachments
  8. Once you have converted files, the tool will automatically open the default location where the PDF files are saved.convert Outlook email to PDF with attachments

Watch a Video tutorial of Saving Outlook Messages as PDF Documents

What Benefits Does This Software Holds ?

Some of the prime features and benefits of this software are mentioned here.

Batch convert Outlook emails: The user can bulk save all Outlook emails as PDF format in single processing.

Save Outlook data as PDF with attachments: The tool allows to save not only emails but also attachments associated with it. It permits saving multiple Outlook emails as PDF with attachments.

Retains data integrity of all emails: The software has been programmed in such a manner that it preserves all the email components throughout the conversion. It maintains email attributes like Subject, To, From, hyperlinks, images, etc.

Multiple file naming options: The utility provides so many file naming conventions for handling the Outlook to PDF migrated files.

Supports all Outlook versions: With this wizard, the user can save Outlook 2016, 2013, 2010, and 2007 emails as PDFs with attachments without any hassle.

Compatible with Windows OS: This software works in a smooth manner with all Windows OS such as Windows 11, Windows 10, Windows 8.1, Windows 8, Windows 7, Windows XP, Windows Vista, etc.

Frequently Asked Queries

Ques1: Can I save Outlook 2016 email as PDF file with this software?

Ans: Yes, this tool can save an email as a PDF in Outlook 2016.

Ques2: How do I save an Outlook email as a PDF with attachments?

Ans: You can download the PST conversion utility and easily save Outlook email as PDF format with attachments.

Ques3: Are any file size limitations that this utility imposes while performing conversion?

Ans: No, it does not hold any file restrictions. You can save multiple Outlook emails as PDF format files.

Ques4: Do I need to install MS Outlook for saving Outlook mailboxes in PDF?

Ans: No, this wizard is an independent application. It does not require Outlook installation for saving emails in PDF format.

Client Reviews

A few days back, I left my job and shifted to another organization. I wanted to create a personal copy of all Outlook emails to refer to the projects I worked on. Now, the most desirable way out was to save Outlook emails into a portable format like PDF. Since there were a lot of Outlook emails with various attachments, it was a rigid task for me. Using BitRecover Outlook PST Conversion utility, I was able to save Outlook email as PDF with attachments. The entire processing was so easy that it took hardly a few seconds to save the bulk of Outlook emails in PDF format. Thanks a ton!

-Ethan, USA

Let’s Conclude

Saving emails from Outlook account to PDF format seems difficult. However, the described solution in this write-up will help you to do conversion with ease. One can also try the software with the demo version which allows saving the first 25 Outlook emails to PDF. To save Outlook email as PDF without any limitations, you can activate the licensed key of the application. If you still have any queries regarding this, our technical support team is available for you to 24*7.