How to Migrate Emails from One Office 365 Account to Another?

  

Rollins Duke   
Published: June 9th, 2025 • 8 Min Read

Switching your Office 365 accounts sounds simple but in reality it is a very complex task especially in business scenarios. Therefore, we are here to make the process of transferring your account easier. In this guide, we will share simple methods to migrate Office 365 account to another account effortlessly. Let’s continue to read this write-up and resolve your problems in a seamless manner.

Everybody knows that Microsoft developed their own cloud-based productivity suite called Microsoft 365 formerly known as Office 365. In this, users will get various Microsoft applications like Outlook, Excel, Word, PowerPoint, etc. with cloud services. Although this suite is ideal for small or big organizations, any individual can also purchase their subscription and use the service.

When you are thinking of migrating your Office 365 account. It is important to understand the structure of your account. In every account, users can save every type of data like emails, files, calendar events, Teams, etc. shared with the other connected services. So, if you want to move these data to another account we will help you by providing the methods that we are going to explain in the upcoming sections of the article.

Reasons for Transferring O365 Account to Another

Reasons may be different to migrate Office 365 account to another account, that depends on users’ needs and work requirements. However, here we are mentioning some most common possible reasons behind the problem.

• Department Change: Sometimes companies and organizations change the department of their employees as per potential efficiency. Hence, they want to share your Office 365 email with another user like [email protected] to [email protected].
• Company Merger: When 2 or more companies merge into one then the admin department may have the desire to copy email from one mailbox to another Office 365 according to work requirements such as [email protected] to [email protected].
• Company Acquisition: After acquiring a company, the parent company may have a wish to migrate Office 365 tenant to tenant including complete user accounts with mailbox data like [email protected] to [email protected].
• Employee’s Promotion: Many organizations use designations when assigning email addresses to specific employees such as [email protected], [email protected], [email protected], etc. Sometimes, due to employee promotion companies may need to transfer Office 365 account to another account.
• Reorganizing Responsibilities: Sometimes companies decide to reorganize employees’ work responsibilities, then as a result company administrators may want to migrate mailboxes from one Office 365 organization to another.

Transfer Emails from One Office 365 Account to Another by Admin Center

When you want to move your data from the same tenant and you have less than 10 accounts. This method is possible, it is free, you need the permissions of the admin and make sure that both the accounts are active.

1. First, go to your Microsoft admin center and sign in with the global administrator account.
2. Then, click on the Users and Active users button.
3. Select the user account you want to migrate. Then, click on the Mail option.
4. Press the Manage email forwarding option and enable Forward all emails sent to this mailbox.
5. Provide the destination email address and enable the required options.
6. Lastly, click on the Save Changes option.

Migrate Office 365 to Another Account using Desktop Outlook

If you have the desktop Outlook, then you can use this process. This one is good for migrating large mailboxes. Below are the steps for this.

1. In your Outlook application, we have to first add the source account.
2. For this, go to the File menu >> Account Settings >> New Account button.
3. Enter the source Office 365 email address. Provide the password and sync your account.
4. Now, to move your mailbox from the connected account, simply go to the File option.
5. Select the Open & Export option and then Import/Export button.
6. Click on the Export to a file option. Press the Next button.
7. Select the Outlook Data File (.pst), hit the Next option.
8. Choose your Office 365 mailbox and select the PST file to save your data.
9. After that, we are going to add the target Office 365 account in the same Outlook using the same steps mentioned above.
10. In the same target account. Go to the Import/Export option.
11. Select the Import option and browse the PST file that you have just exported.

This way you can export and import your source Microsoft 365 data to another account. Both the above methods are free to use, but there are some issues in it. For example, both are time-consuming and there are chances that some of the data will be lost. Therefore, manual methods are not reliable ways to migrate your data. But, we have another solution that can overcome these problems.

Steps to Migrate Office 365 Account to Another Account

1. Launch the suggested tool, enter your old Office 365 email address, and press Login.
   
2. Enter your Office 365 account password and click the Sign In option.
   
3. Select the required Microsoft 365 folders from the software GUI.
   
4. Choose Office 365 as the saving option and fill credentials of your new destination account.
   
5. Click the Backup button to migrate Office 365 account to another account.

In addition to this, the tool also provides you amazing features to help you in your work. Below we have mentioned them.

Conclusion

Whenever you want to migrate the Office 365 account to another account. Use the methods described in this article. Here, we have provided a preparation list that you must follow. And explained three different ways to transfer your data. By properly following these solutions you can easily move your Microsoft account without any issues.