office 365 backup tool box




Office 365 Backup Tool

100% Secure Solution to Backup Office 365 Emails, Contacts, and Calendars.

#1 Software to Backup Microsoft 365 Data
in 30+ Saving Options.

An effective utility to backup your Office 365 admin and user mailbox data to a local environment protect it from external threats.

Why Backup Microsoft 365 Emails is A Crucial and Unavoidable Task?

Know Drawbacks of Microsoft 365 Services Related to Data Security and Management

office 365 compliance

internal threats


Why Office 365 Backup Software is Must for Business?

Always be Prepared with a Backup Plan to Avoid Downtime & Data Loss

recovery plan

Recovery Plans from Disasters

Like Rackspace, disasters can also occur on Microsoft-owned servers. If you don't have proper data recovery plans, you will lose your data forever. In such cases, O365 backup can be a great advantage.

m365 retention policies

Drawbacks of M365 Retention Policies

There are many drawbacks of the O365 retention policy, especially for organizations with large amounts of data with multiple compliance requirements. Also, such policies make it more difficult to find specific data, since the item has been tagged for deletion.

o365 compliance

Meeting Regulatory Compliance

Due to some regulatory compliance and legal requirements, users may need to keep data on-premises instead of cloud. Office 365 backup software ensures that you have secured your data for legal requirements.

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Reduce Additional Storage Requirements

The Microsoft 365 Business Backup Tool helps users to reduce the size of their mailbox by deleting unwanted emails. Another advantage of using this tool is that it allows users to access exchange online data in the offline environment.

Backup Office 365 Emails

Backup Office 365 Emails Under Specialists Guidance

At BitRecover we have a specialized workforce that is certified with Microsoft Azure Cloud Skills. Our Office 365 backup tool successfully archived more than 1,00,000 user mailboxes in the last 12 years with complete security & accuracy.

Our expertise in cloud-based backup and recovery ensures that your data is always safe and accessible when you need it. With our comprehensive solutions, you can be sure that your data can be easily recovered in case of any unforeseen data loss. Contact us today to learn more about how we can help you protect your vital information.

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What Mailbox Items Can be Backed Up with Office 365 Backup Tool?

BitRecover Office 365 Mailbox Backup Tool is an industry recommended solution that is trusted by million of users for its reliable & accurate data backup procedure. Through, this application one can easily backup multiple user mailbox data from administrator account with complete information. Here is the list of items that the software will back up throughout the process.

office 365 mailbox data

Office 365 Emails with Attachments

Users can backup email messages from Office 365 mailbox including inbox, outbox, junk, deleted, sent etc. to other formats along with the attached files.

Contacts / Address Book

This application can also backup contacts along with entire information like Contact Number, Address (both home and work), Email ID, other information, etc.

Calendar with Event Entries

User can also backup the calendar data which includes important dates, meetings reminders, events, venue, appointments, category, etc.

Backup Office 365 Shared Mailbox

This is an excellent and perfect utility for taking office 365 shared mailbox backup. M365 administrators can use this utility to backup shared mailbox office 365.

Archive Microsoft 365 Group Mailboxes

BitRecover Office 365 Backup Wizard also allows for Office 365 group mailbox backup. This is helpful if multiple O365 users (teams) are working in a group, then you can first export distribution list members from Office 365 and proceed with specific group member email addresses.

Backup Data From In-Place Archive

Users enable in-place archive office 365 to get extra storage space for old email. The tool is authorized for resolving “how to backup in place archive Office 365” related queries.

Office 365 User Mailbox Items

Office 365 Supported Plans to Download Complete User Data

Office 365 Backup Tool is Compatible with All M365 Subscription Plans

plan 1
Exchange Online Plan 1

plan 2
Exchange Online Plan 2

premium plan
Exchange Online Plan Premium

enterprise e5 license
Office 365 Enterprise E5

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Office 365 Enterprise E1

enterprise e3 plan
Office 365 Enterprise E3

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Office 365 F1

o365 f1 subscription
Office 365 A1

m365 a3 subscription
Office 365 A3

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Office 365 A5

best tool to backup office 365 emails

Certified & Recommended Utility to Backup Office 365 Emails

BitRecover Office 365 Backup Tool is recommended by experts to backup Microsoft 365 emails from shared mailboxes, default user mailboxes, and in-place archive mailboxes. This is a 100% safe and secure solution to backup O365 emails, contacts, calendars, tasks, notes, groups, journals, and all items.

This safe Office 365 backup wizard enables users to backup office 365 email locally or on the cloud at the same time. Users can store and secure their crucial data with the help of this amazing advanced utility. Even this application supports Cutover and Delta Backup for Office 365 that are recommended by business professionals and administrators.

Backup microsoft 365 emails

Prime Functionalities of Office 365 Backup Software

Here is a quick list of some of the features provided in the Best Office 365 Mailbox Backup Tool. The software is capable even of more. To explore more about this software, download the free edition of this toolkit.

  • Supports to backup Office 365 Mailbox from User & Admin Account (Webmail / OWA)
  • Backup Microsoft 365 shared, primary, and in-pace archive mailboxes effortlessly
  • Get backup O365 email folders [Inbox, Sent, Draft] by maintaining exact folder hierarchy
  • Export Office 365 mailbox to PST as well as to multiple standard reusable file extensions
  • Use Advanced Settings for selective backup by date range, email address, subject, etc.
  • Multiple precise file naming options for renaming resultant individual emails and documents.
  • The I am Admin option permits you to backup O365 emails by selecting specific account.

Ready to Backup Office 365 Emails?

Securely Backup Sensitive Microsoft 365 Data on Mac & Windows OS

Upgrade your Data Security with Office 365 Backup Plan

Protect your Crucial Information Easily with the Office 365 Email Backup Tool

Office 365 Backup Plan Keeps You a Step Ahead


Human Error: Users may overwrite or eraser an email message, which may lead to data loss if there is no backup available.


Cyberattack: In today's work environment, cyberattacks are the challenges a company would face in keeping their data secure. A backup plan is necessary to escape data loss.


Termination/ Departure of an Employee: When an employee leaves an organization, their data can be lost if it is not properly backed up or transferred.


Accidental Deletion: Users may, sometimes, accidentally delete an important file or folder, which can be difficult or impossible to recover without a backup.

Risk Factors in Absence of Office 365 Backup Plan


Software Bugs: Bugs in Office 365 or any other mailing platform used by the user can cause data deletion if they are not properly addressed.


Server Outage: An unexpected server outage will interrupt your operations and you will not be able to access your data again until the server is activated.


Retention Policies: Office 365 has retention policies that automatically delete data after a certain period of time. The data, once deleted, cannot be accessed without prior backup.


Synchronization errors: Synchronization errors between the user's device and the exchange environment can lead to data deletion.

Are You Ready to Defend Your Business Against Ransomware Attacks?

Cyber Proof your Office 365 Mailbox Data with Office 365 Backup Software

m365 mailbox backup

Data Loss in Microsoft 365 is Real

cyber attack

Microsoft 365 is Facing Cyber Attacks

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Protect M365 Data for Business Continuity

Ransomware and other cyberattacks can have a crucial impact on Office 365 mailbox data. Such attacks can result in files being encrypted or deleted, as well as theft of confidential information.

Additionally, these attacks can result in downtime and interruption of business operations, resulting in financial losses. It is essential to protect Office 365 mailbox data with a secure backup solution to ensure that your data always remains safe and accessible in the event of an attack.

With BitRecover Office 365 Mailbox Backup Tool, one can easily backup Office 365 emails directly from administrator account and user account. In addition, it is recommended to frequently back up user's mailbox data to prevent external threats.

Office 365 Backup Tool Outstanding Features

Understand Why Office 365 Email Backup Tool is the Prime Choice of Home & Professional Users

complete office 365 backup
Complete Backup Microsoft Office 365 Mailbox

The O365 backup software helps people to backup Office 365 emails from the entire Office 365 mailbox. Users can conveniently backup Microsoft 365 files from emails, calendars, tasks, contacts, etc. and create offline OWA backup files in various file formats with its help. This supports the backup of:

  • Mail (Outlook OWA / Webmail): Takes the backup of emails from Office 365 User / Admin Account mailbox for easy email management
  • Contacts (People): Takes the backup of all your contacts saved in Office 365 Outlook People with all Contacts entries
  • Calendars: Takes the backup of all calendars entries, appointments, meetings, and events
  • Tasks: Takes the backup of the tasks present in Microsoft To Do (Microsoft 365)
backup m365 mailbox
Backup M365 Primary & Shared Mailboxes

This Office 365 Backup Wizard will backup Office 365 emails from various types of mailboxes present in the Office 365 Account.

  • Primary Mailbox: The program allows to backup Office 365 emails from both the User Account and the Administrator Account of the Office 365 Primary Mailbox (Main Mailbox).
  • Shared Mailbox: The software uses Access Permission of Administrator to take the backup of the shared mailbox. This is a free mailbox that does not need mailbox licensing but the users using the shared license must be assigned an Office 365 license. You need to select "I am Admin" and enter Administrator credentials to take the backup of your Office 365 Account Mailbox. This will allow you to selectively pick and backup all users and shared mailboxes.
backup microsoft shared mailbox
Backup M365 Mailbox to Multiple Formats

This all-in-one Office 365 Backup Software has multiple saving options to backup Office 365 to local storage such as PST, MSG, EML, EMLX, MBOX, PDF, HTML, MHT, XPS, RTF, DOC, CSV, and OLM. The tool also has an isolated option to directly migrate Office 365 to G Suite, Gmail,, Office 365, Yahoo, Rediffmail, Exchange Server, IMAP Server, etc. You can also grab it to backup Office 365 to Thunderbird, Lotus Notes, Windows Mail, etc.

multiple export options

Extract O365 Attachments & Email Addresses

This Office 365 Backup & Restore Software also has a separate option to extract email addresses from Office 365 mailbox folders and items such as To, Cc, Bcc, From, Subject, and Email Body. The tool is well-suitable to download attachments from Office 365 user and admin accounts. It is capable to export all types of O365 attachments such as Adobe Documents, Word Documents, PowerPoint Presentations, Excel Spreadsheets, Images, etc.

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Backup Several O365 Users at the Same Time

The software allows you to take the backup of multiple Office 365 user accounts in bulk. The Office 365 Mailbox Backup Tool provides you with a "Use CSV file to backup Office 365 user accounts" for this purpose. This allows you to upload a CSV file with email addresses and passwords of multiple user accounts. The batch mode of Office 365 backup is most helpful to save users crucial time and effort.

bulk user backup

Backup Multiple O365 Accounts at Once

Office 365 Backup Tool for Mac and Windows allows administrators to backup Office 365 files from several user accounts at once. This purpose aims to save time and effort for the user by moving all O365 account details to the desired file format at once.

Admin Account Mailboxes: To access Administrator Account, you need to enter Admin credentials & activate the I am Admin checkbox. This mode allows you to access all admin-created users within an enterprise. Using this mode, you can back up all users at once or selectively back up the appropriate mailbox by selecting the choice next to each mailbox account.

backup complete mailbox
Backup Office 365 Email Folders and Sub-folders

After the Office 365 login screen, the Office 365 email backup tool shows a display panel containing all the folders and sub-folders with single / multiple users accounts in the same hierarchy as created in Webmail Account. It displays all the folders before taking the backup O365 emails. This software is capable to backup Microsoft 365 default folders such as Inbox, Deleted Items, Sent Items, etc., as well as all user-created folders.

selective mail

Backup Selective O365 Account Data

With MS Office 365 backup software, users can backup Outlook 365 mailbox of a single user. There is a need for Office 365 account credentials for doing the same. This option makes it easy for users in a way, as they do not need to backup all Office 365 mailbox folders. The tool shows all mailbox folders in the software panel, from where users can check only specific folders for taking email backups.

data filters

Office 365 Backup Filter Option

The Office 365 Mailbox Backup software offers an inbuilt & powerful backup filter option that enables users to easily filter & take the backup of only the desired data from Office 365 Account. The following are the various categories by which users can filter their data for taking selective backup:

  • Date Range: Entering the starting date & ending date allows users to backup Office 365 mailboxes or selected folders that fall between the mentioned date range.
  • From / To: This option helps users to backup Office 365 emails received from a particular email sender and receiver.
  • Subject: This option allows you to search & backup a particular O365 email with known subject or topic.
file naming options

Multiple File Naming Options

The application offers naming conventions option for taking the backup of Office 365 files in a single email or document such as:

  • Subject + Date (dd-mm-yyyy)
  • From + Subject + Date (yyyy-mm-dd)
  • From + Subject + Date (dd-mm-yyyy)
  • Date (dd-mm-yyyy) + From + Subject
  • Date (yyyy-mm-dd hh:mm:ss) + From + Subject, Date (yyyy-mm-dd-hhmm)

These options help users to easily sort and search the backed up data from the system location by saving them on the basis of multiple criteria.

m365 backup service

Microsoft 365 Business Backup Service

If you want to hire Office 365 backup & restore service for enterprise or corporate level, then you can feel free to contact our support team for backup Office 365 tenant to tenant and other business requirements. We charge minimal cost according to the size of data or number of user accounts. We will remotely connect with your computer to provide Office 365 mailbox backup services.

customized m365 backup wizard

Get Customized M365 Backup Tool

If you think, we need to add some required customized features in BitRecover Office 365 Email Backup Tool, then you can reach us using live chat or email drop facility. Thereafter, you can suggest our developer for adding customized features or filters. We will customize the product according to your specific requirements at reasonable charges.

browse designation path

Set Preferable Destination Path

The tool automatically sets the desktop as the default destination path for the output files. If you wish to save your resultant data elsewhere, you can easily change the location by clicking the Change button. You can also connect an external storage drive to store resultant data.

log report

Generates Log Report About Backup

After successfully backing up emails from Office 365 admin portal, the tool automatically creates a log report file named as SavingLog.txt. This log file contains full information about exported data such as Start Date & Time, Saving Type, Selected Source, Items Converted Per Folder, Destination Path, Conversion Status, and all.

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Preserves Complete Data Integrity

This Office 365 Backup Tool for Windows and Mac is a robust solution to backup Microsoft 365 emails by maintaining the actual data integrity. This O365 Backup Software preserves To, Cc, Bcc, From, Subject, Date, Time, Year, Signature, Body, Headings, Hyperlinks, Inline Images, Attachments, Text Formatting, News Letters, Labels, Read Unread Status, and all.

microsoft cutover and delta backup

Office 365 Cutover and Delta Backup

The tool provides the Delta Backup facility to backup only the emails that have arrived in the mailbox during or after the completion of the first backup process. This option enables only after the first round of backup. The software will backup only the emails that have arrived after the previous backup; thus, eliminating any chances of data redundancy.

office 365 backup wizard
backup process Backup O365 account
Effortlessly Ensure the Safety and Backup Microsoft 365 Data with BitRecover Office 365 Backup Tool!

Office 365 mailbox backup tool ensures complete protection of your crucial data. As it is capable to backup Office 365 emails to several standard formats locally. Hence, if you seen any clutter in your Microsoft 365 account then downloaded backup will give you the confidence to out from this problem. Hence, this is an excellent way to restore Office 365 mailbox from backup.

Recognitions & Ratings - BitRecover Office 365 Backup Tool

Your Trusted Partner for Seamless Office 365 Data Backup and Protection

complete conversion


BitRecover Office 365 Backup Software has been bestowed with the prestigious SoftwareInformer recognition, a testament to its exceptional performance and user satisfaction. Our software guarantees the utmost security for your Office 365 data through a meticulous evaluation process that ensures reliability and excellence. link

best award honors BitRecover Office 365 Backup Software for its unwavering commitment to providing a seamless, user-friendly solution for safeguarding Office 365 data. This recognition reflects our dedication to enhancing user experience and data integrity. link

Best software rating


CNET's rigorous evaluation has acknowledged BitRecover Office 365 Backup Software as an outstanding solution for safeguarding your Office 365 data. This endorsement reaffirms the software's exceptional quality, emphasizing its role as a reliable and efficient backup tool. link

awarded software


BitRecover Office 365 Backup Software receives the spotlight on Softonic as a top-tier solution to protect and backup your Office 365 data. Our software's comprehensive features and ease of use redefine data security, offering users peace of mind and control over their valuable information. link

How to Backup Microsoft 365 Data?

Watch Complete Live Video to Backup Office 365 Emails

Office 365 Mailbox Backup Tool - System Specification

Know Minimum System Requirements to Launch Office 365 Backup Tool

Software Download

File Size: 24.8 MB

Version: 6.7

Trial Limitations

Free Office 365 email backup and restore tool to save maximum 25 emails from each O365 folder to the selected file format. The Demo version allows you to test the product before purchasing it.

System Specifications

Hard Disk Space
100 MB of free hard disk space

Minimum 2 GB RAM

Intel® Pentium 1 GHz processor (2.4 GHz is recommended)

Supported Editions

  • Microsoft Windows – Windows OS 11 (64 bit), 10, 8, 7 (32 bit or 64 bit) & Windows Server 2022, 2019, 2016, 2012 R2, 2008
  • Mac OS: The Office 365 Mailbox Backup Software is compatible with all editions of Mac OS. It supports macOS 12.0 (Monterey), macOS 11.0 (Big Sur), mac OS 10.15 (Catalina), macOS 10.14 (Mojave), macOS 10.13 (High Sierra), macOS 10.12 (Sierra), OS X 10.11(El Capitan), OS X 10.10 (Yosemite), OS X 10.9 (Mavericks), OS X 10.8 (Mountain Lion).

Electronic Delivery

BitRecover Office 365 Backup Software will be delivered automatically. After your payment is confirmed, you will receive an email with a link to download the product and the activation key.

Frequently Asked Questions

Know What Users Ask About BitRecover Microsoft Office 365 Email Backup Tool

Follow these instructions to backup O365 emails:

  • Step 1: Run Office 365 Backup Software and enter account credentials.
  • Step 2: Select required Outlook 365 folders from software window.
  • Step 3: Pick a saving option from available list accordingly.
  • Step 4: Set advance filters to backup O365 mailboxes between dates.
  • Step 5: Browse preferable destination path to store output data.
  • Step 6: Press the Backup button to start Office 365 email backup process.

Yes, this is a suitable tool to backup in-place archive Office 365 emails.

Yes, all MacBook and iMac Computer users can use it without facing any issues.

Firstly, Microsoft does not provide any backup option for Office 365 users. Also, it will not protect your data from human errors or malicious behaviour. That's why users should create a second copy of their crucial mailbox items through backup.

The BitRecover Office 365 Backup Tool employs advanced encryption protocols to maintain the confidentiality of your data during transfer and storage. It uses secure authentication methods, such as OAuth, to establish a trusted connection between the software and your Office 365 account.

Certainly. BitRecover Office 365 Backup Tool provides flexible options to select and customize items for backup. You can choose to back up emails, contacts, calendars, attachments, and more. The software also offers filtering options to refine your backup selection.

BitRecover Office 365 Backup Tool is designed to handle large amounts of data without compromising performance. However, the backup size may be subject to your subscription plan and available storage space on your local system.

Absolutely. BitRecover offers dedicated technical support to assist you with any inquiries or difficulties you may encounter while using the Office 365 Backup Tool. Feel free to reach out to our support team for prompt assistance.

What Do Clients Say?

Know Customer Reviews after Using Office 365 Backup Software Full Version