Office 365 Backup Wizard

Save and Download O365 Emails, Contacts, Calendar locally & on-cloud

O365 Backup Software is recommended by experts for taking backup of Office 365 Mailbox in an effective manner. With this backup application, a user may backup emails in bulk with no downtime or data loss. This safe Office 365 backup program enables users to take save data from many Office 365 accounts to a PC at the same time. User can backup and secure their crucial data through the help of this amazing advanced backup software.





Windows 11

Key Features

  • Supports to backup Office 365 Mailbox from User & Admin Account (Webmail / OWA).
  • Allows to download O365 Emails Primary Mailbox & Shared mailbox.
  • Office 365 Backup Tool to backup Microsoft 365 Mailboxes, Contacts, Tasks & Calendars.
  • Supports backup of Office 365 Account folders: Inbox, Drafts, Sent Items etc.
  • Allows to create separate PST for Per User when backing up Office 365.
  • Allows to use Advanced Settings for Selective backup by Date From, To, Subject, etc.
  • Provides Naming convention for MSG, EML, EMLX, PDF, HTML, MHT, XPS, RTF, DOC, Windows Live Mail.

Why Office 365 Backup is Essential for us?

As we all know that security of the data is one of the most crucial aspect of any business. Microsoft Office 365 enables the enterprise to work anywhere, anytime, without the need to host your own email, files and SharePoint infrastructure. Although Office 365 also ensures the protection of the Office 365 data with advanced features. Also, Office 365 is going to increase the list of pricing from March 2022 onwards. So, it is better for users to take a backup of their mailbox items.

Recovery Plans from Disasters

Disasters can happen to Microsoft owned servers too. If you do not have proper disaster recovery plans, then you will lose the data forever. In such cases, backups can be a great asset.

Decrease Office 365 Mailbox Size

The Backup Microsoft 365 Mailboxes helps users to reduce to size of their mailbox by deleting the unwanted emails. Also, one more advantage is their i.e., emails are available offline for accessing in Outlook.

Meeting Regulatory Compliances

Because of some regulatory policies / compliances and legal requirements, user may have to keep data on-premises rather than on the cloud. So, backup of the data will ensure that user have data for legal requirements.

Drawbacks of Retention Policies of Office 365

There are many drawbacks of Office 365’s retention policies. Because of this limitation, backup becomes essential for users. Backup will save users from having any kind of data loss.

Data which user can Backup


User can easily backup email messages of Office 365 mailbox folders like Inbox, Outbox, Junk, Deleted Items, Sent Items, etc.


User can easily backup all kind of attachments like media files, Documents, etc.


This application can also backup contacts along with entire information like Contact Number, Address (both home and work), Email ID, other information, etc.


User can also backup the calendar data which includes important dates, meetings reminders, events, venue, appointments, category, etc.


Backup the exact hierarchy & structure of the mailboxes. It will backup the default or applied priorities and categories on emails.

Backup Office 365 Mailboxes in 4 Easy Steps

For having trouble – free process user has to follow these four simple steps:

Office 365 backup tool
Login details
Saving option
Backup Office 365 Mailboxes

Outstanding Features of Office 365 Backup Software
For a prior knowledge of users about the functions, here we have described the exclusive features of the software.

Backup Complete Microsoft Office 365 Mailbox

The O365 backup software helps people to backup Office 365 emails from the entire Office 365 mailbox. Users can conveniently backup Microsoft 365 files from emails, calendars, tasks, contacts, etc. and create offline OWA backup files in various file formats with its help. This supports the backup of:

  • Mail (Outlook OWA / Webmail) – Takes backup of emails from Office 365 User / Admin Account mailbox for easy email management.
  • Contacts (People) – It supports to backup all your contacts saved in Office 365 Outlook People with all Contacts entries.
  • Calendars – It supports to backup all calendars entries, appointments, meetings or events.
  • Tasks – It helps to backup tasks present in Microsoft To Do ( Microsoft 365 ).

Microsoft Office 365 Mailbox Data Recovery

This Microsoft 365 Backup Tool will backup emails, calendars of contacts, tasks from various types of mailboxes present in the Office 365 Account.

  • Primary Mailbox – The program allows to backup Office 365 emails from both the User Account and the Administrator Account of the Office 365 Primary Mailbox (Main Mailbox).
  • Shared Mailbox – The software uses Access Permission of Administrator to backup the shared mailbox. This is a free mailbox that does not need mailbox licensing but the users using the shared license must be assigned an office 365 license. You need to select "I am Admin" and enter Administrator credentials to backup your Office 365 Account Mailbox. This will allow you to selectively pick & backup all users & shared mailboxes.

Add Several O365 Users at Same Time Using CSV

Since every user in an organization require login to access all Office 365 services such as Outlook, Calendars, People etc. But if you have a bulk user in your company, it may become a tiresome job to backup all the users together. The app provides you with a "Use CSV file to backup Office 365 user accounts" for this purpose. This choice helps users to upload an Excel spreadsheet of other files contained in a CSV file with email addresses for all user accounts.

Extract Data from Multiple accounts of OWA

Office 365 Backup Tool allows administrators to backup Office 365 files from several user accounts at once. This purpose aims to save time and effort for the user by moving all O365 account details to the desired file format at once.
Backup Office 365 User Account Mailboxes: The software allows each user to login. You should enter account credentials explicitly for this, i.e., email address & password. Admin Account Mailboxes – To access Administrator Account you need to enter Admin credentials & activate a checkbox namely, I am Admin. This mode allows you to access all admin-created users within an enterprise. Using this mode, you can back up all users at once or selectively back up the appropriate mailbox by selecting the choice next to each mailbox account.

Backup Office 365 Email Folders and sub-folders

After the Office 365 login screen, the software shows a display panel showing all the folders & sub-folders with single / multiple user account with the same hierarchy as created in Webmail Account. It displays all the folders before download O365 emails. This software is capable to backup all Office 365 default Folders such as Inbox, Deleted Items, Sent Items etc. & all user created folders.

Backup selective O365 Account Data

With MS Office 365 backup software, users can backup Outlook 365 mailbox of single user. There is a need of the Office 365 account credentials for doing the same. This option makes easy for users in a way, as they do not need to back up the all accounts.

Office 365 Backup Filter option

The O365 Backup software offers with an inbuilt & powerful backup filter option that enables users to easily filter & take backup of only the desired data from Office 365 Account. It allows to filter by following categories :

  • Date Range : By entering the starting date & ending date , any user can easily backup all the Office 365 data or selected folders lying within the selected date range.
  • From / To : This option helps users to backup Office 365 emails received from a particular send or Sent to a known recipient.
  • Subject : This option allows you to search & backup any emails with known subject or topic.

Multiple File Naming Options

The application offers naming conventions option for backing up Office 365 files in desired file format : MSG / EML / EMLX / PDF / HTML / MHT / XPS / RTF / DOC / Windows Live Mail such as Subject + Date (dd-mm-yyyy), From+ Subject+ Date (yyyy-mm-dd),From+ Subject+ Date (dd-mm-yyyy), Date (dd-mm-yyyy)+From+Subject, Date (yyyy-mm-dd hh:mm:ss)+From +Subject, Date (yyyy-mm-dd-hhmm), From+Date (yyyy-mm-dd-hhmm), Date (mm:dd-yyyy)+Subject+From, Date(yyyy-mm-dd)+From+Subject, Auto Increment. These option helps users to easily sort and search backed up data from system location by saving them by multiple criteria which is easily searchable in computer system for easy access.

Backup to Email Formats


























Windows Live Mail

HCL Notes

Lotus Notes

Backup to Emails Services / Servers



G Suite

G Suite

MS Exchange Server


Office 365









IBM Verse

IBM Verse

Amazon WorkMail

Amazon WorkMail



IMAP Server


Comparison of Trial & Full Version

Feature Comparison of Microsoft 365 Backup Tool - DEMO and Licensed Version

Features DEMO Version FULL Version
Backup Office 365 Mailbox from User & Admin Account
Backup Office 365 Mail, Contacts, Tasks & Calendars
Multiple Saving Option
File Naming options
Takes Backup of Office 365 Primary Mailbox & Shared mailbox
Windows 11 & All Other Previous Windows Version Supported
Backup of Office 365 Account folders First 25 emails per folder All Items
Allows to create separate PST for Per User
Cost FREE $39

Office 365 Backup Free Download
Know Minimum System Specifications to Download & Use the App with Ease

BitRecover Software Box
Software Download
Size 22.6 MB
Version 6.0
Take a Trial - Download the free version of software to backup 25 emails from each Office 365 Folder to selected file format
86 Ratings

Trial Limitations

Free Office 365 email backup and restore tool to save maximum 25 emails from each O365 to selected file format. Demo version is helpful to test the product before purchase and after complete satisfaction grab license keys of this software to take backup without limitation.

System Specifications

Hard Disk Space
68.0 MB of free hard disk space

Minimum 1 GB is required

Pentium IV Processor, 1 GB RAM, Minimum 100 MB Space

Supported Editions

Windows 11, 10, 8.1, 8, 7, Vista, XP, 98, 97, 2000, etc Windows Server 2019, 2016, 2012, 2000.

Frequently Asked Questions

Commonly Asked User's Questions and Answers

How to save mailbox of MS Office 365 Backup to Outlook PST locally?

“I use to manage all my data on cloud but now I plan to take the cloud mailbox backup on my laptop to prevent a potential catastrophe. For data processing, I actually use O365. I'm already preparing to backup all my Office 365 data to the Outlook PST file format, however. Can anybody guide me to conduct the Office 365 data backup process in a direct way?”

Users can take Microsoft 365 backup utility as it allows users to make Outlook 365 backups to Outlook PST file format and make Office 365 online archive mailbox backup.

No, this Office 365 Backup Tool does not impose any file size limitation to take the data backup.

Firstly, Microsoft does not provide any backup option for Office 365 users. Also, it will not protect your data from human errors or malicious behaviour. That's why user should create a second copy of their crucial mailbox items through backup.

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