How to Free Up Gmail Space Using Easy & Simple Methods?
Wondering how to free up Gmail space? Don’t worry, you are at the right place. In this detailed guide we will explore reasons why it is showing “Google running out of Storage” and discover best methods to manage Gmail storage effectively with proper step guide. Whether it’s due to large attachments, unwanted emails or filled emails in a trash folder, you will get to know every information. So, without further delay, let’s dive into the comprehensive article.
Also Read: Gmail keeps asking for password
Introduction to Google Storage Space
Google provides its users 15 GB of free storage space per account which is shared across Gmail, Google Drive, and any uncompressed pictures saved in Google Photos. Although this may seem like a great deal but once you reach the storage limit you won’t be able to send or receive any Gmail messages, upload files to drive or sync new photos. Often users don’t realize the importance to free up Gmail space and when the services stop working then they look into the matter.
To avoid these disruptions, it is essential to regularly check usage and understand which service is consuming most of the space. So, rather than upgrading Google for more storage, lets see some best points for how to free up Gmail space fast.
Why Is Your Google Running Out of Storage?
There can be several reasons why Google running out of memory or storage space, especially if you are regularly using Gmail, Google Drive and Google Photos. Here, we have mentioned some of the main causes:
- Receiving lots of emails and attachments on a daily basis can cause your Gmail account to immediately run out of storage.
- Lots of emails in inbox, sent items, and other folders can quickly occupy Gmail storage space and you immediately need to free up space in Gmail.
- Email with large-sized attachments such as photos can also take up lots of space in Gmail.
- Deleted emails available in the trash folder can also fill up Gmail storage fast. Empty the trash folder after delete emails from the mailbox.
- Large files shared via Google Drive can also impact Gmail storage space.
- Archiving emails instead of deleting them still uses space in Gmail storage.
How to Free Up Gmail Space Manually?
Since all storage space is shared, the primary step is to analyze the Google storage distribution. For instance, if you use Google Drive frequently, you may have hosted large documents on that site that can occupy space. Then, you may land up in troubles like Gmail running out of space and not receiving emails”!
For this, go to the Drive Storage Space and view the Storage details. Here, you can see the total storage and the occupied storage space in your Gmail account. Once you have found the culprit, perform this manual method to solve google keeps running out of storage issues.
Method 1: Erase Unwanted Emails to Fix Gmail Running Out of Space Issue
These are simple tricks you can follow to delete unnecessary emails from your Gmail account so as to free up space in Gmail. These tips can be utilized to discover messages that coordinate certain parameters on Gmail. Simply type or paste the filter in the search form on the Gmail page.
- Snap-on spam or find for in:spam to erase all messages here. This might not have a major effect as spam is erased consequently following 30 days. All things considered, you may see many messages in there and can let loose some space doing as such. Additionally check in:trash just to ensure it is vacant.
- Find for has:attachment to show all messages that have more than one attachment.
- Type larger:1M in the search box to discover all messages with attachments that have a size of at least 1 MB. You can change the 1M to another value also, eg- 100K.
- Use older_than:1y to search all messages that are older than one year and erase those that you may not require any longer.
Method 2: Delete Emails with Attachments to Free Up Gmail Space
Even after erasing Gmail emails in bulk, you may notice that the storage is still not cleared up. Hence, you can also save space when your Gmail says storage is full with this simple method as shown below.
- In the Gmail search box, type filename:mp3 or filename:images.
- This will share a list of emails with mp3 files.
- Hence, simply delete them and free up space in Gmail accounts.
Method 3: Free up Gmail Space using Google Takeout
- Go to this URL https://takeout.google.com/ and log in to your Google account so as to free up storage space in your Gmail account.
- Click on Download your data and Deselect All. Choose the Gmail emails and press on the Next button.
- Choose the “Send download link via email” from the delivery method option.
- Pick the .zip option from the various file types option to free up space in Gmail.
- Choose 1GB, 2GB, 4GB, 10GB, 50GB archive size as per your need.
- Then, click on the Create Archive tab.
- At this stage, all your emails will start getting downloaded in .zip format locally.
- Once this download process ends, you will get the message “Download Archive” to download Google email to computer.
- Extract Gmail downloaded files at any location on your computer.
Note: This method can take a couple of hours (even days) to free up space in Gmail account.
Method 4: Advanced Solutions to Instantly Free Up Gmail Space
If you want to avoid the hassles of Gmail account storage full issue, you can simply use BitRecover Gmail Backup Software. With this automated solution, you can effectively archive Gmail to hard drive, or move folders from one Gmail account to another. This instant solution will help you to free up Gmail space without any trouble.
Step Guide to Free up Gmail Space
- Download the software and launch it on your system.
- Sign in effortlessly using the Google OAuth feature.
- Select the email folders which you wish to download so as to free up Gmail space.
- Now, choose a desired saving option as per your wish.
- Next, browse a location path for saving the resultant data.
- Press on the backup tab to start the process.
Salient Features of the Expert-Trusted Tool
- Supports popular file formats to export Gmail to PST, MSG, EML, EMLX, MBOX, PDF, HTML, DOC.
- You can save Gmail files, emails, and attachments of all mailbox folders: inbox, sent items, etc.
- It allows users to get rid of multiple Gmail accounts storage space issues. You can free up storage space from multiple Gmail accounts in a single processing.
- The tool offers many advanced filter options so that you can sort our specific emails from your Gmail account by date, time, subject, etc.
- It permits the use of proxy settings to save Gmail data securely and free up space in Gmail.
- Using this utility, users can view Gmail backup files effortlessly in any format they wish.
- Effortlessly Solves Google Running out of space issue with its advanced functionality.
FAQs
Q1. How to clear Gmail storage?
Ans. To clear the Gmail storage you should delete the unnecessary or unwanted email files and folders. Thus, for this, you can follow the above shared methods which briefly explain how you can find large files and take their backup or delete them permanently.
Q2. Does archiving emails save space Gmail?
Ans. No, archiving the emails in Gmail itself does not save any storage as it still stays in the application. Therefore, to free up the storage, you should either download them in local storage or delete them.
Q3. Which is the best tool to free up Gmail storage safely?
Ans. The above-mentioned expert-tried and tested tool is the ideal solution to free up Gmail storage space with lots of specifications and ease. It offers ease of use, lots of filter options, various saving options, and a choice to browse the destination which is not present in any other automated solution.
Q4. How to Free up Gmail Storage on iPhone?
Ans. To free up Gmail space on iPhone, follow the below steps:
- Delete unwanted emails directly from the Gmail app.
- Use search filters like has:attachment, older_than:1y, or larger:10M to locate and remove large or old emails, freeing up Gmail space.
- Use the above discussed tool to backup all emails first and then clear your Gmail account.
- Visit one.google.com/storage in safari and check what service is consuming space and manage accordingly.
Final Words
We understand the dilemma of users when they suffer from issues like “Gmail running out of space”, “Google running out of space”, “how to free up Gmail space”, and more. That’s why in this blog we have covered all possible methods to free up Gmail space with ease.
All the manual ways can help you to resolve Gmail running out of space problem but the shortcomings with these methods are that there are probably some messages that you want to keep and you may end up losing them. Hence, the best and the most appropriate solution to tackle this issue and easily free up Gmail space is to use the automated solution we have just discussed. Using this solution you can download Gmail emails with attachments, covering every bit of information. If you face any complication regarding the software, feel-free to contact the support team.
