How to Export Gmail Emails to Google Sheets? [Solved]

Rollins Duke   
Published: May 9th, 2024 • 7 Min Read

There are some unavoidable situations when users prefer to export Gmail emails to Google Sheets depending on specific requirements. Sometimes users want to view all or specific Gmail emails in Google Sheets for data analysis, compliance requirements, data organizing, and other purposes.

This blog post discloses 2 DIY (Do it yourself) methods with detailed instructions to extract data from Gmail to Google Sheets. Also, you can learn an alternative way to export Gmail emails to Google Sheets.

Hence, without wasting your time, let’s come to the point and read detailed guidelines to export Gmail to Google Sheets.

5 Steps to Export Gmail to Google Sheets Free?

  1. Login to your Gmail and Enable IMAP from Settings.
  2. Configure Gmail account with Outlook desktop client.
  3. Wait to sync your Gmail account with MS Outlook.
  4. Export emails from an Outlook folder to CSV format.
  5. Lastly, import the exported CSV file into Google Sheets.

If you are a technical user, you can export Gmail emails to Google Sheets by completing the above steps. If you are unable to understand these brief steps, follow the upcoming instructions explained in detail.

Read Similar: Guide to Save Gmail Emails to Google Drive

Manual Method to Export Gmail Emails to Google Sheets

  1. Firstly, sign in to your Gmail and choose Settings.
  2. Choose the See All Settings option to continue.
  3. Then, select the Forwarding and POP/IMAP option.
  4. Check the Enable IMAP option and click Save Changes.
  5. Now run desktop Outlook on a Windows computer.
  6. Next, select File << Info << Add Account option.
  7. Enter your Gmail email address and press Connect.
  8. Fill Gmail account credentials and allow permissions.
  9. Restart your Outlook and wait for synchronization.
  10. After that, choose the File option from Outlook.
    File Tab
  11. Select Open & Export << Import/Export to continue.
    Open & Export
  12. Choose Export to a file and tap on the Next button.
    Export to file
  13. Select Comma Separated Values and press Next.
    comma separated values
  14. Next, choose a folder from a recently added account.
    Select a folder
  15. Browse a specific destination path to store output data.
    Browse button
  16. Enter a file name and click the OK button.
    Enter file name
  17. Press the Finish button to start email export process.
  18. Outlook email to CSV export process is running.
    Live progress
  19. Open the destination path and get the resultant CSV file.
    Output data
  20. Login to Gmail associated with Google Sheets and choose Drive.
    Select Drive
  21. Select the New option available in Google Drive.
  22. Choose Google Sheets from the available choices.
    Google Sheets
  23. Then, select File << Import option from Google Sheets.
    Choose import
  24. Choose the Upload option and press the Browse button.
    Browse button
  25. Pick the CSV file exported from Outlook and click Open.
    Select CSV
  26. After that, see the uploading process.
    Uploading process
  27. Select a preferred import location as shown in the screenshot.
    Select import location
  28. Press the Import Data button to import CSV in Google Sheets.
    Export Gmail emails to Google Sheets
  29. File imported successfully, click Open Now option.
    Open now
  30. Now you can see Gmail emails on Google Sheets.
    Gmail emails to Google Sheets exported

Limitations of Manual Method

  • This manual method involves an MS Outlook desktop client to perform this task effortlessly. Outlook is a part of MS Office Suite that is a paid utility.
  • The manual approach is a time-consuming method that requires multiple phases to complete i.e. Enable IMAP, Add Outlook, Export CSV, and Import CSV.
  • When you add your Gmail account to Outlook, the sync process may take hours depending on the total mailbox size.
  • This technique does not export Gmail emails to Google Sheets including attachments while sometimes attachments are crucial.
  • It permits you to export emails from a single folder to CSV format, so you will need to repeat such steps multiple times.

Read Next: Best Ways to Export Gmail Emails to PST Format

Pro Method to Extract Data from Gmail to Google Sheets

Gmail Email Backup Tool is a robust solution to mass export Gmail emails to Google Sheets. The tool also creates a separate folder to download all attachments from Gmail folders automatically.

This software comes with a free trial version which can export 25 emails from each Gmail folder to Google Sheets. The demo edition is helpful to check software working properly before upgrading.

Note: Before using this software, you need to generate an app password for your Gmail account. This utility works using your email address and app password.

How to Export Gmail Emails to Google Sheets Automatically?

  1. Launch the software, enter your Gmail credentials, and click Login.
    Run software
  2. Select the required Gmail folders that you want to extract.
    Select folders
  3. Enable filters to export selective emails from Gmail to Google Sheets.
    Filter options
  4. Choose CSV as a saving option from available saving choices.
    Select CSV
  5. Set a preferred destination path using the Change button.
    Select destination path
  6. Click the Backup button to export Gmail emails to CSV format.
    Export Gmail to Google Sheets
  7. Get resultant data with attachments from a selected destination.
    Exported file

Note: Thereafter, open Google Sheets and choose Import option. Then, select exported CSV files to import them into Google Sheets. Export Gmail emails to Google Sheets process completed successfully.

Extract data from Gmail to Google Sheets

What Are Software Benefits?

  • Mass export Gmail emails to Google Sheets from single as well as multiple accounts at once.
  • The tool offers separate options to save attachments and extract email addresses from Gmail accounts.
  • Several advance filters are available that are most useful if you extract data from Gmail to Google Sheets by date, subject, and email address.
  • You can select only important folders from Gmail to transfer them into Google Sheets.3

Recommended: Export Gmail Emails to EML Format Free

Alternative Method to Export Gmail to Google Sheets

  1. Sign in to your Gmail account and run Google Takeout.
  2. Choose the Deselect All option to uncheck all items.
    Select data include
  3. After that, select only Mail option to continue.
    Deselect all
  4. Select Delivery Method as Send download link via email.
    Delivery method
  5. Choose frequency, file type, and file size accordingly.
    Choose file size
  6. Click Create Export button to start the export process.
    Create export
  7. After that, Google will start creating copies of your emails.
  8. Next, login to your Gmail account and Download archive.
    Download archive
  9. Lastly, your Gmail emails will be downloaded in a ZIP file.

Note: Thereafter, you need to extract ZIP file and get data in MBOX format. Then you can convert MBOX to CSV format and import converted CSV into Google Sheets as shown above manual method.

Read Commonly Asked Questions and Answers

Q 1: Is the manual method suitable for exporting Gmail emails to Google Sheets?

Yes, first BitRecover team tested a manual method to extract data from Gmail to Google Sheets in its own lab. Then, suggested it to complete the process to export Gmail to Google Sheets. Now we can say, the manual method is a tried and tested way to resolve this problem.

Q 2: Does your software work with Windows Server 2022 edition?

Yes, this software supports all Windows as well as Mac OS versions.

Q 3: Can I export Gmail to Google Sheets with attachments?

Yes, software creates a separate folder to store attachments, but manual methods do not.


Above we have disclosed the top 2 ways to export Gmail emails to Google Sheets i.e. Manual and Pro. Also, we have discussed an alternative technique to extract data from Gmail to Google Sheets. You can use any suitable method according to your preferences and availability. For working professionals, we strongly recommend the suggested tool because they know the value of time and data.