How to Export Gmail to Excel CSV File? Step-By-Step Guide
Gmail and Excel are essential platforms for many organizations and exporting Gmail emails to CSV helps in managing, analyzing, and preserving email data. Whether you are tracking communication history or organizing/preparing business reports it is essential to export Gmail to Excel to manage a proper structured spreadsheet. In this comprehensive guide, we will explore why migration is important and provide you a step-by-step guide for both manual and automated solutions, to avoid confusion. So, let’s quickly dive into the article.
Why Export Gmail to Excel? – Reasons
- Excel allows users to easily organize and manage email data within the rows and columns.
- Exporting Gmail Emails to CSV helps in maintaining a clean and proper backup of emails for record-keeping and archiving.
- View and manage Gmail emails offline in Excel format which provides flexibility to access files anytime.
- Users can sort, filter and search specific emails using the advanced features of MS Excel.
- Export Gmail to Excel is beneficial to create a detailed report for audit purposes and legal cases.
How to Export Gmail Emails to CSV Manually?
Follow the give steps export Gmail emails to Excel:
- Open Gmail in your browser and log in.
- Select the email you want to export as CSV.
- Click the three dots icon and choose “Download message.”
- Open Microsoft Excel and create a new spreadsheet.
- Drag the downloaded EML file into the spreadsheet.
- When prompted, select “Proceed.”
- Save the email as a CSV file.
- Import the resultant file in Excel.
Limitations:
- The process to export Gmail emails to Excel manually can be time-consuming.
- Users need to have technical knowledge to successfully carry out this method.
- The entire procedure must be repeated for each Gmail email.
Export Gmail Emails to Excel Sheet using MS Outlook
- First of all, open Microsoft Outlook on your system.
- Now, click on the File option and choose Add Account.
- Once done, enter your Gmail account credentials.
- Further keep on following the commands to successfully Log in.
- After this, wait for a while to let emails sync.
- Thereafter, go to File> Open & Export, then “Import/Export“.
- Select Export to a file option and choose CSV format.
- Select your emails, browse the save path and click “Finish.”
This way you can export Gmail to Excel using Outlook email client. Now you need to import the resultant file into the Excel workbook.
Limitations:
- Configuring Outlook for Gmail via IMAP is complex and time-consuming.
- Two-step verification to export Gmail emails to Excel requires an app-specific password.
- Exporting many emails, especially with attachments, is slow.
- Multiple manual steps are involved, including conversion.
- Direct CSV export isn’t straightforward; intermediate formats may be needed.
Smart Solution to Export Emails from Gmail to Excel CSV Easily
We are here with a fullproof solution to export Gmail to Excel files. The name of this solution is BitRecover Gmail Backup Tool. It is an independent solution to collectively export Gmail contacts in CSV format. The software provides advantages like selecting Email source, backup, filter options, oAuth authentication, select folder options, advanced settings, multiple saving options, naming convention, browse path, etc. It offers the most convenient way to easily export Gmail emails to CSV within no time, in a hassle-free way.
How to Export Gmail Emails to CSV in Bulk? Step-by-Step
It is possible to export Gmail emails to Excel in a trouble-free manner. No stress of data loss is there when business users prefer the above mentioned software for the purpose. As of now, we are simply going to see the easy steps to transfer old Gmail emails to Excel file format.
- Firstly, download and install the setup file of the software. Once done, open it on your PC screen.
- Secondly, enter Gmail account credentials (Email Address & Password) and press the Login button.
- Now, you can check or uncheck the folders which you wish to export in CSV format. Click on the drop-down button of ‘Select Saving Option’ and select CSV from the list.
- Set Filter options as per your requirements to export Gmail to Excel seamlessly.
- Use the ‘Destination Path’ text box to mention the location where you want to save the resultant Excel file. Finally, at this point, click on the Backup button to begin the procedure to export Gmail emails to CSV file.
- Downloading emails from Gmail to Excel file, please wait for a while.
- The conversion process has been completed successfully, press the OK button. After that, it will automatically open the destination path so that you can easily get the resultant data.
Time to Sort Some Common Questions
Q 1 – Suppose I have 29 emails in a mail folder of my Gmail account. Then, will your software create 29 different Excel files or only one file?
The software creates only one Excel (or CSV) file for any number of messages to be exported with it. It means that if you have 29 emails then, only one Excel file will be created. This file comprises the data of all 29 Gmail emails with all their properties.
Q 2 – I don’t use MS Office Suite; I am using LibreOffice Suite on my PC. Can my excel file open in LibreOffice Calc?
Yes, you can open our CSV (or Excel) file in all its supportive applications like Microsoft Excel, LibreOffice Calc, Google sheets, etc.
Q 3- Is it possible to export Gmail emails to CSV on Windows Server 2016 via your solution?
Yes, without any issue, you can use our solution on all versions of Windows operating system. You can export Gmail emails to Excel CSV on Windows 11, 10, 8.1, and all other editions.
The Verdict
In conclusion, the post describes a direct and simple solution to export Gmail emails to Excel. You can try this software on your own by downloading the free edition of the utility. But, this version is available on the product’s official website. You can download its setup file, and install it for use. All features are possible to test by using this free edition.
Also, the only limitation present in the trial version is that it saves only 25 emails from each of the chosen folders. Remove this limitation by purchasing the full version of the tool. And hence, export Gmail emails to CSV in an uncomplicated manner.
