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How to Remove Duplicate Emails from Office 365 Mailboxes?

  author
Rollins Duke   
Published: June 28th, 2023 • 6 Min Read

Thinking about how to get rid of duplicate emails in Outlook 365? Don’t worry, here we bring you 2 different approaches to remove duplicate emails from Office mailbox accounts.

We all know that nowadays Microsoft 365 (Formerly Office 365) is a trending subscription-based online productivity suite. A lot of businesses and professionals are using Office 365 for completing corporate requirements.

In this article, you will learn about the 2 best techniques to delete duplicate emails in Outlook. You can use BitRecover Office 365 Duplicate Email Remover Tool or the manual method according to your choice.

Table of Content Hide
  1. User’s Queries
  2. Use Office 365 Duplicate Email Remover as Direct Option
  3. Manual Way to Remove Duplicate Emails in Outlook 365
  4. Frequently Asked Questions
  5. The Verge

How do I Remove Duplicate Emails in Outlook 365?

I am using Microsoft Office 365 subscription-based email service since 2015. 2 years ago, when my Office 365 quota space was near to full then I enabled In-Place Archive in Office 365 to move old emails in extra space. Now again I am near to facing the same issue so I want to remove duplicate emails in Office 365 account. Please suggest me a trustworthy Outlook 365 Email Remove Tool.

Brandon Johnson, Texas USA

Hi, BitRecover please help me to fix my Office 365 duplicate email clutter. I am searching for the best Office 365 Duplicate Email Remover Tool but most of the search results are showing steps to delete duplicate Outlook emails from desktop-based clients. Even some solutions are suggesting configuring my Office 365 account in Desktop Outlook. But I don’t have desktop-based Outlook and don’t want to invest my money to purchase an Outlook license. Please suggest me a direct way to delete duplicate emails in Office 365 without Outlook.

Legend Miller, Ottawa Canada

Recommended: Best Methods to Export Microsoft 365 Mailboxes to PST File

Use Office 365 Duplicate Email Remover as Direct Option

BitRecover Email Duplicate Remover Wizard is the world’s first software that has a direct option to remove duplicate emails from Office 365 mailbox. You can use a fully automated approach to delete emails in Outlook 365 without desktop Outlook installation.

This Outlook 365 Duplicate Email Remover Tool comes with a free demo version that checks for duplicacy in the first 20 emails in the trial edition. So, this is beneficial for users to check the software’s working processes and capabilities.

Download Now Purchase Now

How to Delete Duplicate Emails in Office 365?

  1. Run Office 365 Duplicate Email remover and choose Office 365 as an email source.
    office 365 duplicate email remover
  2. Enter your Microsoft 365 email address and press the Login button.
    choose office 365 as email source
  3. Now fill your account password at the secure official login page and click Sign In.
    enter account credentials
  4. The tool is analyzing and adding M365 folders in the software panel.
    adding office 365 folders
  5. Thereafter, select the required email folders from which you want to erase duplicates.
    select required folders
  6. Use advance settings and filters to delete specific duplicate emails in Outlook 365 accounts.
    filter options
  7. Click the Remove >> Yes button to continue erasing Office 365 duplicate emails.
    remove duplicate emails from office 365 mailbox
  8. The process of removing duplicate emails from Outlook 365 is running.
    delete duplicate emails in office 365
  9. A confirmation box is indicating the completion of the process. Now click the Ok button.
    deleted duplicate emails in outlook 365
  10. Login to your Microsoft Outlook 365 and see all duplicate emails are moved under the Duplicates Found folder.
    login to office 365
  11. After analyzing your duplicate emails, you can delete the Duplicates Found folder.
    remove duplicate emails from outlook 365

Read Similar: Two Approaches to Remove Duplicate Emails in Gmail

Outlook 365 Duplicate Email Remover Unique Features

Standalone Software: This is a fully independent tool that is capable to remove duplicate emails from Office 365 mailboxes without Outlook or any other program. This is the world’s only available solution that allows erasing Office 365 duplicate emails directly.

Email Fields to Found Duplicates: Office 365 Duplicate Email Remover allows you to choose specific email fields to find and delete duplicates. You can use easily remove duplicate emails from Outlook 365 based on From, To, CC, BCC, Attachments, Time, and Subject.

Multiple Filter Options: This software comes with various filtration options that allow to delete duplicate emails in Outlook 365 according to your choice. The tool has filters like Date Range, From, To, Subject, Exclude Folders, and Has the Words.

Move Duplicates: This application automatically generates a new folder named Duplicates Found under your O365 account. When you will use this software to delete duplicate emails in Office 365 then it will move all duplicate messages within the folder.

I am Admin Option: We have added a specific feature for Microsoft 365 Admin users. They can check this option, and after that software will allow choosing all associated user accounts for deleting duplicate emails in Outlook 365. Hence, the admin can easily make all user’s accounts clutter-free.

Read Similar: Easiest Way to Delete Duplicate Email in Hotmail

Manual Method to Remove Duplicate Emails in Outlook 365

  1. Login to your Microsoft Outlook 365 account.
  2. Type a specific word in the search box.
  3. Now see all emails having the same specific word.
  4. Open and analyze Outlook 365 emails one by one.
  5. Click the Delete icon to move duplicates to Deleted Items folder.
  6. Open Deleted Items folder and check Deleted Items option.
  7. Now everything in Deleted Items will be selected.
  8. Choose the Empty Folder option to delete duplicate O365 email conversations.
  9. See the popup message like “Do you want to permanently delete the selected conversations?”
  10. Now hit the Ok button to delete duplicate emails in Office 365.

What are the Limitations of the Manual Method?

This is not an expert-recommended method to get rid of duplicate emails in Outlook 365 due to various limitations. Even this is a time-consuming method that can be used to erase only few Microsoft 365 duplicate emails.

  • Requires to do multiple operations like Search >> Analyse >> Delete.
  • You will need to check emails one by one for duplicacy.
  • Only allows finding duplicates based on specific words.
  • You cannot remove all duplicate emails in Outlook 365.

Frequently Asked Questions

Ques 1: How do I remove duplicate emails in Outlook 365?

Ans: We have explained 2 distinct ways to remove duplicate emails in Outlook 365. You can use any one method as per your requirements.

Ques 2: How to get rid of duplicate emails in Outlook 365?

Ans: Use Office 365 Duplicate Email Remover to get rid of duplicate emails in Office 365.

Que 3: Does your software work without MS Outlook installation?

Ans: Yes, MS Outlook installation is not mandatory while using Outlook 365 Duplicate Email Remover Software.

The Verge

We have discussed the 2 best approaches to remove duplicate emails from Office 365 mailbox. The manual technique comes with limitations as it is only useful for home users and students. Business Microsoft 365 users can use Office 365 Duplicate Email Remover Tool to get rid of email duplicates at once.

Read Similar: Tips to Remove Duplicate Emails from Shared Mailbox