How to Extract Emails from PST File without Outlook?

Rollins Duke   
Published: February 13th, 2024 • 7 Min Read

Are you looking for a method to extract emails from PST file without Outlook? If yes, then in this write-up, we will show you the complete guide and information about the whole process.

When it comes to a problem-free experience with communication, the majority of users have always placed the utmost importance on Microsoft Outlook. Additionally, the Outlook application uses the PST file format to hold the whole of the data elements.

Therefore, it is difficult to extract emails from a PST file without using Outlook as the application. Instead, then wasting time and making things more difficult, here we will show reliable solutions.

Reasons to Extract Messages from PST File

Everyone who has even a passing familiarity with technology is aware that the PST file holds all of the data for Outlook. In order to view the Outlook data PST file, it is necessary to have Outlook installed on the PC.

However, a large number of customers need the ability to extract emails from a PST file outside of Outlook. It’s possible, for instance, that digital forensic investigators can stumble across some PST files that they need to analyze, but they won’t have Outlook installed on their computers.

It’s possible that other users will want to view the PST file as well, but they won’t be ready to install Outlook just yet. Because of all of these factors, it is necessary for users to have access to a standalone application that can extract emails from PST files even when Outlook is not installed.

User Query 1: “I wanted to extract email addresses from PST files and verify them as part of the investigation purpose. I got multiple large-sized Outlook PST files. But I don’t use Microsoft Outlook or any other Microsoft applications in my Office system. But I need to extract and convert data from the Outlook PST file and it’s an emergency. I need to know whether there are any ways available to extract emails from PST files without Outlook installed in the system. Suggest a solution to fix this.”- Penelope, Indianapolis
User Query 2: “I have a few old PST files saved in the system. I wanted to open and read some email messages in it. However, I do not have MS Outlook installed on my machine. And I am not interested to install Outlook only for this reason. Please suggest to me some other way extract emails from the .pst file without Outlook.”- Jaxon, Phoenix

How to Extract Emails from PST File Manually?

Users can extract emails from PST files as MSG and PDF. Outlook allows users only to extract single emails as msg and PDF. Read all the instructions and limitations before starting the process.

Important Note: Create Outlook PST file backup before starting any manual and professional techniques for a safe procedure.

Instructions: –

  1. The Outlook email client must be installed on your machine.
  2. If you have an orphan PST file, then first import PST file into Outlook.
  3. Outlook must be in running condition.

Steps to Extract Email from PST using Outlook

As MSG file: –

  1. Open Outlook application.
  2. And then, drag and drop the single email at the desktop.
  3. It will save in MSG format.

Limitations – This procedure is too easy, but you have to face some situations while doing the process like users cannot extract multiple emails from PST file. Also, you have to repeat the process again and again for each and every email.

As PDF Format: –

If you want to save Outlook emails in PDF format, then here you will get the complete details to convert PST files to PDF format.

If you want to extract emails from PST files without Outlook, then you should take the help of a third-party tool like BitRecover PST File Converter.

How to Extract Emails from PST File without Outlook?

We created sophisticated software that can easily extract emails from PST file without Outlook. It is not possible to open a PST data file without an installed Outlook account. Because PST file is only supported by Microsoft Outlook account. So, opening, reading and extracting data items like emails, calendars, tasks, notes, journals, etc. From PST file is not easy without an Outlook account. Continue reading the blog to know how you can easily view or extract PST data without installing Outlook on your system.

First of all, it is clear, that no manual solution will help you here. So, we introduce a reliable and trustable application called BitRecover Outlook Email Extractor Wizard. This application will help you to extract emails from corrupt PST file without Outlook in the system.

Now see, how?? This PST Email Extractor is designed and developed in a way that, it can load and read multiple PST file at once without installing MS Outlook in the system. The software previews PST file mailbox folders and it allows the users to convert PST file data items into desired file formats. Download the free trial version of the software and see the features yourself.

Download for Windows

Download for Mac

Steps to Export Emails from PST File without Outlook

  1. Step 1: Install and run the mentioned software. From the second functioning, window click on the “Add” option to add PST file(s) into the tool.


  2. Step 2: You can extract data from your PST file by choosing the “Select Files” or “Select Folders” option. Using this option, you can load a PST file from its location, or else you can search for the existing PST files in your system. You can add multiple PST files together. Click on the “Next” button.

    extract data

  3. Step 3: Without for installed Microsoft Outlook account, the PST Email Extractor will preview all mailbox folders and files including emails, calendars, tasks, notes, journals, etc. in the display panel. Click on the “Next” button.


  4. Step 4: In the new window, you can select a savings option file format as per your requirement. The software provides various standard file formats to save PST file data items. Namely, MSG, EMLX, TXT, PST, HTML, MHT, XPS, RTF, DOC, ICS, vCard, IMAP, etc.

    savings option

  5. Step 5: In the same window, you can set all required advanced settings options that are required for extracting emails from the Outlook.pst file. You can set: file name for resultant emails (Naming Convention option), for PST saving option, PST split option, etc. You can also ignore the system folder hierarchy if needed. Provide the destination path by Browsing to the location to save the output file. Then click on the “Next” button.

    advanced settings

  6. Step 6: The software will start the conversion process. It will convert data from PST file to desired file format without installing Outlook in the user system.

    extract emails from pst file without outlook

After the completion of the conversion process, you can open the resultant file in its respective application to view the information. These steps explained above allows the user to export and read email messages from PST file without Outlook in the system.

Time to Conclude

To extract emails from PST file without Outlook, you cannot rely on any other methods. According to the experts, this application is the ideal way to extract and view email messages in PST file without installing Outlook in the system. The major reason is that all other option available to read PST file data needs to be installed in MS Outlook in the user system. And if even if you find any, it is not necessary, they may help you appropriately. Get a free demo version of PST Email Extractor and see the magic yourself!!