Extract Email Address from .MSG File with or without Outlook

Rollins Duke   
Published: May 10th, 2024 • 6 Min Read

Several Outlook users wish to extract email address from .msg file extension with or without Outlook installation. Business professionals want to export email ids from MSG files for creating a marketing list. Thereafter, they can send marketing, discount, and offer-related emails to their respective clients.

If you are one of them who wants to extract email addresses from MSG files, then don’t worry. You have landed on the right webpage as here you can read 2 most effective techniques to export email addresses in MSG files with or without Outlook client installation.

Brief Steps to Extract Email Addresses from MSG Files

  • Step 1: Start MSG Email Address Extractor.
  • Step 2: Add MSG files to the software panel.
  • Step 3: Select the required MSG files and Next.
  • Step 4: Choose Extract Email Address as saving.
  • Step 5: Set destination path and extract ids.

Note: You can complete above mentioned 5 simple steps to extract email ids from MSG files. If you want to learn more about completing this task, then continue to read this informative write-up.

Recommended: Solution to Extract Email Addresses from EML Files

Objectives to Export Email ID in MSG Files

Contact Database Creation

Exporting email addresses from MSG files allows you to create and maintain a comprehensive contact database. This database can be used for effective communication and relationship management.

Bulk Communication

Extracted email addresses enable you to send bulk emails, announcements, newsletters, or updates to a specific group of recipients, streamlining communication efforts.

Marketing Campaigns

Our respective clients can use exported email addresses for targeted marketing campaigns. It is helpful to ensure that promotional materials and offers reach the right audience.

Lead Generation

Extracted email addresses can contribute to lead-generation efforts. It enables you to reach out to potential clients, customers, or partners.

Event Invitations and Reminders

You can use extracted email ids to send invitations, RSVP requests, and event reminders efficiently.

Similar Solution: Guide to Extract Email Addresses from MBOX Files

#1 Manual Method to Export Email Addresses in MSG Files

  1. Double-click on the MSG file to open it with Outlook.
  2. Copy the sender’s and receiver’s email addresses.
  3. Paste the sender’s and receiver’s email addresses to Excel Sheet.
  4. Scroll down the email and see if email ids are available in the body and subject fields.
  5. Copy email addresses one by one and paste them for creating an email marketing database.
  6. Close this email, open another MSG file, and repeat the above steps again.

Manual Method Limitations

  • Microsoft Outlook should be installed to perform the manual steps to extract email address from .msg file. We all know that Outlook is not a free email client that comes with Microsoft Office Suite program.
  • If you go with the manual technique to extract email addresses in MSG files, then you will need to copy email ids manually from MSG. Thereafter, in the next step, you will need to paste email addresses in Excel or Notepad files.
  • The manual method is capable of exporting email ids from a single MSG file at once. Thereafter, you will need to repeat the same steps again for another Outlook message (MSG). Hence, it seems a time-consuming task that is not effective for professional use.
  • If you are using the manual technique to export email addresses in MSG files, then it requires you to find out email addresses manually. Hence, you can skip some email addresses unknowingly while extracting from MSG files.

Read Also: Automated Tool to Extract Email Addresses from PDF

#2 Pro Method to Export Email IDs from MSG Files

This is advisable to use Best MSG Converter Tool which is an all-in-one software for MSG files. This utility also has an isolated option to extract email addresses from .msg files. Hence, you can also use it as MSG Email Address Extractor.

This software works without MS Outlook, and it also supports both ANSI and Unicode MSG files, exported from Outlook 2021, 2019, 2016, 2013, 2010, 2007, 2003, 2002, 2000, 98, and 97.

How to Extract Email Address from .MSG File?

  1. First, download, install, and run the MSG email address extractor on your machine and read the working guidance.
    Run MSG email address extractor
  2. Add MSG files or folders in the software panel using Select Files or Select Folders button.
    Add Outlook MSG files
  3. Select the required MSG files or folders from which you want to extract email addresses and press Next.
    Select MSG files
  4. Thereafter, choose the Extract Email Address option from the listed saving options.
    Saving option
  5. Browse the destination path to store extracted email addresses.
    export email ids from MSG files
  6. Click Next to start extracting email addresses in MSG files and wait.
    Extract email address from .msg file
  7. See MSG email address extraction task completed successfully. Click Ok.
    Completed successfully
  8. After that, it automatically opens the destination path, where you can see the resultant data.
    Output data
  9. Open a folder to get a CSV file including extracted email addresses.
    Resultant CSV
  10. The tool also creates a log report that saves information about extraction.
    Log report about extracted addresses

MSG Email Address Extractor Features

  • This software is developed with advanced algorithms that automatically detect @ sign to find out all different types of email addresses. Hence, you can create a marketing list including [email protected], [email protected], [email protected], [email protected], and all.
  • MSG email address extractor is suitable to extract email ids from all MSG fields such as sender, receiver, email body, and subject automatically. It is a standalone tool that works without Outlook.
  • The tool is authorized to extract email addresses from multiple MSG files at once. Hence, our respective client can save their crucial time and effort during finishing of the task.
  • It comes with several saving options so you can also use it to convert multiple MSG files to PDF, PST, MBOX, and EML formats. Thereafter, you can easily print resultant documents.


In the above article, we have explained the detailed information to extract email address from .msg files using MS Outlook or Software. However, the manual method is available with some limitations that we have also discussed above. Hence, if you want to export email ids from MSG files then use the MSG email address extractor tool.

Frequently Asked Questions

Question 1: Is there a way to extract email addresses from Outlook?

Answer: Yes, several third-party tools are available to extract Outlook email addresses. Hence, use the best software for creating an email marketing list database.

Question 2: How do I extract data from a MSG file?

Answer: Above mentioned software also has the capability to extract attachments from MSG files. You can also create PST from MSG files to use them with Outlook.

Question 3: Can I install the MSG email address extractor on the latest Windows 11 OS?

Answer: Yes, this software is compatible with all the latest Windows and Mac OS versions so don’t worry.