How to Export Gmail Email to Text File in Bulk Mode?

Rollins Duke   
Published: May 10th, 2024 • 5 Min Read

Are you guys searching for the best and most reliable solution for export Gmail email to text files? If yes, then this blog will help you. We will be sharing a manual as well as a professional solution to send Gmail messages to .txt format.

Nowadays, everybody is familiar with using Gmail for communication, as it offers 15 GB of free space as well as a variety of additional services. Storing hundreds of messages in your Gmail account requires a large amount of storage space.

While you are aware of the limited storage capacity, you will likely begin looking for a solution to Gmail forward email to Text messages. Some users choose to save all of their Gmail messages to PC. It might be for backup reasons, or perhaps their Gmail account has exceed limited storage.

User Query

“Hello, I have a Gmail account for personal use.” However, sometimes I need to view a few Gmail emails, but due to a lack of internet connectivity, it is not possible. So I decided to send Gmail email to Text format so that they are easily accessible. Can anyone suggest to me the best and most direct approach to forwarding Gmail emails to plain text format?”

Reasons to Export Gmail Email to TEXT File

  1. Plain text files are easily accessible regardless of the platform used to view the file. This is one of the main reasons why users want to know how Gmail forward email to text format.
  2. Moreover, Text files are very small in size, so they use less space to store data.
  3. Text-based documents are readable in any text editor like Notepad++, MS Word, and Notepad on Windows. There is no need to install additional third-party applications.
  4. Usually, your plain text app is one of the basic Windows menu apps that you can open with a right-click.

Direct Solution to Gmail Forward Email to TEXT in Bulk

Download BitRecover Gmail Backup Wizard can help you rapidly export multiple Gmail messages to text format. A user-friendly interface makes it easy for everyone to use this automated software. If you want to export Gmail emails to Doc , this tool is also helpful for this. For more, try this free demo version to understand the software process.

This is a standalone application that can easily work without any installation of other applications. Even this software not only support .txt format but you can export Gmail to EML file, PDF format, etc. Later on, it even offers a facility to free up storage space in Gmail account.

Download for Windows

Download for Mac

Read More: Know the Way to Export Gmail to Excel File on Desktop?

Steps to Export Bulk Gmail Messages to .txt Format

  • Firstly, download and run this Gmail to Text converter tool on your machine.
  • Secondly, type your Gmail account credentials for mouse-click on the Login button
    Note: Your regular email account password will not work. Please create App password and use sameenter Gmail account details
  • Thirdly, choose the labels or sub-labels from the left panel of the software screen.export gmail email to text
  • Now, it’s time to select the RTF option as the saving option.choose RTF option
  • This tool saves resultant data on the desktop by default, but if you want to change the location, then click the “change” button.
  • Click on “Filter options” to export selective emails from your Gmail filter option to export gmail email to text
  • Finally, hit on the Backup button to initiate the process to send Gmail email to Text format

hit backup to send gmail email to text

  • Eventually, a pop-up message will appear on the screen, indicating that the conversion was completed successfully.

Features of this Standalone Tool

  1. With this utility, you can export emails from multiple Gmail accounts by using the “batch mode option.” You need to add a CSV file that contains multiple Gmail account credentials.
  2. This tool will maintain Gmail items like attachments, metadata, images, etc. while exporting.
  3. It gives you the facility to achieve the selective forwarding Gmail message to text format. A user can manually change filters like date range, from, to, and subject.
  4. The tool is compatible with all Windows operating systems like Windows 11, 10, 8.1, 8, 7, XP, Vista, and Windows Server 2022, 2019, 2016, 2012, etc.
  5. With this tool, you can save your time and effort for bulk task.

Manual Method to Export Gmail Messages to Plain Text

The manual method is provided here, although it requires a significant amount of time and work. You must be thinking why is this so? You will find the answer to this in the next section.

  1. Open your Gmail account and select the email that you want to export into text format.
  2. After opening the email, click on the print option.
  3. And choose a destination, saving it as PDF format.
  4. Now, go to the location where you saved the resultant data.
  5. Right-click on the PDF file and choose the “open with option.”
  6. Thereafter, choose the Word option from the multiple options.
  7. Hence, click on file >> Save as an option.
  8. Choose the .txt option under the “All files” option.
  9. Eventually, hit the save button to save the resultant text file.

Your Gmail email is saved as a text format. It sounds so simple, but isn’t. Read its limitations for choosing this method.

Limitations of Manual Method

  1. You can only export one email at a time from your particular Gmail account. If you have a significant number of Gmail emails, you will have to repeat this process over and over.
  2. Moreover, this process may not support your attachments included in the Gmail email.
  3. Long process, because first, you save it in other format earlier and then export it to a text file.

Bottom Line

The BitRecover team understands our users’ issues. They always provide the best solution to your every concern. Now, we understand that users face storage issues in their Gmail accounts, so we came up with a one-stop solution. Try our tool to easily export Gmail email to Text format in bulk. Plus, this utility has more attractive features, so try the free demo version.