5 Simple Ways to Free Up Storage Space in Gmail Account

Rollins Duke   
Published: May 9th, 2024 • 9 Min Read

Summary: Do you want to free up space in Gmail or is your Gmail running out of space? Well, if these are your queries, then you should definitely read this article. Here we have defined the best ways to easily clear up Gmail storage and also understand the major information related to it. Keep reading if you are unable to use your Gmail account because of storage issues.

What number of UNREAD messages do you have at this moment? Ten? 10,000? All things considered, those emails and attachments occupy space, regardless of whether they’re new, old, or archived. Also, in case you’re on Gmail and aren’t one of those abnormal inbox zero individuals who’s continually erasing messages, you might be suffering from this issue “Gmail running out of space”.

Understanding Gmail Storage Limit:

Google gives its users 15 GB of free storage space. It comprises everything present in your Gmail, Google Drive, and any uncompressed pictures saved in Google Photos. Although there’s a great deal of free space, however when you completely put resources into the Google ecosystem, it runs out of space at a rapid pace.

When you exceed the storage limit, you won’t have the option to add anything to Google Drive or even send and receive messages until you free up space in Gmail. The limitations can accompany by zero warning and leave users to hassle to clear up space in Gmail.

Before we jump over to give you tips and tricks to free up Gmail storage space, check out this instant solution –

Expert Solution to Free Up Space in Gmail

Download BitRecover Gmail backup wizard to save Gmail emails offline on computer to clear up storage space in Gmail account. You can also transfer emails from Gmail account to another with labels so as to get rid of this issue “Gmail running out of storage”.
Download for Windows     Download for Mac

Why Is Your Gmail Running Out of Space?

  • Receiving lots of emails and attachments on a daily basis can cause your Gmail account to immediately run out of storage.
  • Lots of emails in inbox, sent items, and other folders can quickly occupy Gmail storage space and you immediately need to free up space in Gmail.
  • Email with large-sized attachments such as photos can also take up lots of space in Gmail.
  • Deleted emails available in the trash folder can also fill up Gmail storage fast. Empty the trash folder after delete emails from the mailbox.
  • Large files shared via Google Drive can also impact Gmail storage space.
  • Archiving emails instead of deleting them, still uses space in Gmail storage.

How to Free Up Storage Space in Gmail Account?

Since all storage space is shared, the primary step is to analyze the Google storage distribution. For an instance, if you use Google Drive frequently, you may have hosted large documents on that site that can occupy space. Then, you may land up troubles like Gmail running out of space and not receiving emails”!

Check Google storage summary

For this, go to the Drive Storage Space and view the Storage details. Here, you can see the total storage and the occupied storage space in your Gmail account.

understand Gmail storage

What users generally ask?
Ques 1: My Gmail storage full how to delete emails to receive incoming messages?
Ques2: What to do to free up space in Gmail account when Gmail showing storage full ?
Ques 3: How to increase Gmail storage space free?

Method 1: Erase Unwanted Emails to Fix Gmail Out of Space Issue

These are simple tricks you can follow to delete unnecessary emails from your Gmail account so as to free up space in Gmail.

These tips can be utilized to discover messages that coordinate certain parameters on Gmail. Simply type or paste the filter in the search form on the Gmail page.

  1. Snap on spam or find for in:spam– erase all messages here. This might not have a major effect as spam is erased consequently following 30 days. All things considered, you may see many messages in there and can let loose some space doing as such. Additionally check in:trash just to ensure it is vacant.
  2. Find for has:attachment– It will show all messages that have more than one attachment.
  3. Type larger:1M in search box- It will discover all messages with attachments that have a size of at any least 1 MB. You can change the 1M to another value also, eg- 100K.
  4. Use older_than:1y to search all messages that are older than one year and erase those that you may not require any longer.

free up space in Gmail

Note:- This method can bulk delete email messages from Gmail account and free up space in Gmail. But if you have thousands of emails which you want to filter out for deletion, it will take your time and efforts.

Method 2: Delete Emails with Attachments to Free Up Space in Gmail

Even after erasing bulk of Gmail emails, you may notice that still the storage is not cleared up.

Hence, you can also save space when your Gmail says storage full with this simple method as shown below.

In your Gmail search box, you can search files in different ways. Try looking for finename:mp3 or filename:images to locate all those email attachments that you really want don’t want. The Gmail attachment file size limit is 25 Megabytes. Hence this method can resolve the issue of Gmail running out of space and can easily free up space in Gmail account.

Gmail running out of space

Method 3: Select POP3 Supported Email Client and Extract All Gmail Emails

Still don’t have enough Gmail storage space? Read this way out to know what to do when Gmail running out of space.

IMAP and POP are both an easy options to open your Gmail files in other email clients. Set up POP in your Gmail account, for this, follow these steps:-

  • Open Gmail>> Settings option to free up space in Gmail.
  • Choose Forwarding and POP/ IMAP
  • Under the “POP Download” section, pick this option – Enable POP for all mail or Enable for mail that arrives for now
  • From the bottom of google page, hit on Save Changes.
  • Next step is to make changes in your email client like MS Outlook.

free up space in Gmail

Note: In this method to free up space in Gmail account, you may end up losing email folders or labels.

Method 4: Download Gmail Emails using Google Takeout

Go to this URL https://takeout.google.com/ and login to your Google account so as to free up storage space in your Gmail account.

free up space in Gmail

Click on Download your data and Deselect All. Choose the Gmail emails and press on the Next button.

delete mail

Choose the “Send download link via email” from the delivery method option.

add to OneDrive

Pick the .zip option from the various file types option to free up space in Gmail.

free up storage in Gmail

Choose 1GB, 2GB, 4GB, 10GB, 50GB archive size as per your need. Then, click on the Create Archive tab.

click create archive

At this stage, all your emails will start getting downloaded in .zip format locally.


Once this download process ends, you will get this message “Download Archive” to download Google email to computer.

clean up Gmail storage

Extract Gmail downloaded files at any location on your computer.

Bonus:- Use the MBOX Converter to import Google Takeout files to Office 365 and other file formats.

A Note to Remember!

This method can take couple of hours (even days) to free up space in Gmail account.

Method 5: Advanced Solutions to Instantly to Free Up Gmail Space

If you want to avoid from the hassles of Gmail account storage full issue, you can simply use BitRecover G Suite Backup Software. With this automated solution, you can effectively archive Gmail to hard drive, or move folders from one Gmail account to another. This instant solution will help you to free up space in Gmail without any trouble.

There are some significant benefits which you can enjoy with this software:-

  1. Download Gmail folders in popular file formats – PST, MSG, EML, EMLX, MBOX, PDF, HTML, DOC.
  2. You can save Gmail files, emails, attachments of all mailbox folders: inbox, sent items, etc.
  3. It allows users to get rid of multiple Gmail accounts storage space full issue. You can free up storage space from multiple Gmail accounts in a single processing.
  4. The tool offers many advanced filter options so that you can sort our specific emails from your Gmail account by date, time, subject, etc.
  5. It permits the use of proxy settings to save Gmail data securely and free up space in Gmail.

Working of Software-

  • Download software and launch it properly on any Windows-compatible machine.
  • Enter the credentials of your Gmail account – your email address and password.

free up space in Gmail

  • Specify those particular email folders which you wish to download so as to free up space in Gmail account.

select folders to delete

  • Select a desired saving option as per your requirement if your Gmail running out of space.

clean up Gmail storage

  • Now, enter a location for saving the resultant data.

Gmail running out of space

  • Press on backup tab to start the process.

free up storage in Gmail

In this way, in few seconds all Gmail files, folders, attachments will be archived to the chosen saving format.

At the end of these steps, you will be able to tackle this issue “how to free up space in Gmail account”.

If you want a quick tour to understand how this tool works, check out our YouTube tutorial.

Over To You

We understand the dilemma of users when they suffer from issues like “Gmail storage space what to do”, “Gmail storage full not receiving emails”, “Gmail storage full how to delete emails”, “clear up Gmail storage space”. That’s why in this blog we have covered up all possible methods to free up storage space in Gmail account.

All the manual ways can help you to resolve Gmail running out of space problem but the shortcomings with these methods are that there are probably some messages that you want to keep and you may end up losing them.

Hence, the best and the most appropriate solution to tackle this issue and easily free up space in Gmail is to use the automated solution we have just discussed.

Hope you can now smartly handle this problem. If you still have any doubts, feel free to contact to our technical support team.