How to Export Google Workspace Email to PST in 2024?

Rollins Duke   
Published: May 9th, 2024 • 8 Min Read

Do you have no idea how to export Google Workspace email to PST? Are you wondering how to export a single G Suite user or multiple domain user? Then, continue reading this blog to get a professional solution for single and bulk user accounts simultaneously.

Google Workspace (formerly G Suite) is an ideal email application for independent companies and new businesses. It has all the powerful productivity hubs like Google Docs, Google Photos, Google Meet, Sheets, Slides, and many more. It helps a user to manage his emails, contacts, documents, and presentations over the web.

One reason to export G Suite mailbox to PST and saving data from the cloud to a desktop for offline access. It is apparent that doing a Google Workspace to Outlook migration is fairly difficult because they are two different platforms.

Why Export PST from Google Workspace?

Email Platform: Sometimes users prefer to change the email platform from Google Workspace cloud to Outlook Desktop. So, they want to export Google Workspace mailbox to PST to avoid old data loss scenarios.

Legal Compliance: Various industries or organizations need to follow the government’s retention policies for legal and compliance requirements. According to legal compliance, this is mandatory to store employees’ data for a specific period when they switch or quit their jobs. Exporting G Suite email to PST format is best to fulfill retention policy requirements.

Backup & Restore: Creating backup for your Google Workspace emails is helpful to avoid accidental data deletion. After export Google Workspace mailbox to PST format, you can restore google workspace account emails from backup.

Offline Access: Various users want to access Google Workspace emails offline without internet connectivity. Hence, they prefer to export PST from Google Workspace and then use Free PST Viewer to access them offline.

Forensic Needs: Forensic investigators and detectives also have a desire to export Google Workspace email to PST format. PST format seems suitable for forensic investigation purposes because experts can easily analyze PST files using various tools.

Quick Steps to Export Google Workspace Email to PST

  1. Enable IMAP in your Google Workspace account.
  2. Add IMAP enabled Google Workspace account in Outlook.
  3. Then, wait for synching G Suite emails in Outlook.
  4. Export PST file from Outlook using Import/Export Wizard.
  5. Export Google Workspace email to PST process completed.

In this way, anyone can easily export G Suite mailbox to PST format. However, these are brief steps to short out this problem. If you are unable to understand each step in detail, then follow the upcoming steps to get complete details.

Similar Guide: Steps to Migrate Google Workspace to iCloud

#1 Manual Way to Export G Suite Mailbox to PST with Outlook

The below steps help you know how to export G Suite email to PST for a single user. But with this solution, you need to install the Outlook application on your system.

1 Stage: Enable IMAP Settings in Google Workspace

  1. Login to your G Suite account.
  2. Then, go to Settings >> See all settings.
  3. Click on the Forwarding and POP/IMAP options.
  4. Enable IMAP from IMAP Access and Save changes.

2 Stage: Add G Suite Account in Outlook

  1. Firstly, open MS Outlook on your computer.
  2. Next, select File >> Add Account option.
  3. Configure G Suite by adding email address and password.
  4. Now, wait for hours to sync G Suite emails in Outlook.
  5. If two-step verification is enabled, then allow access.

3 Stage: Export PST Files from Outlook Desktop

  1. Launch MS Outlook and choose File option.
  2. Next, choose Open & Export >> Import/Export.
  3. Select Export to a file option and click Next.
    Export to a file
  4. Choose Outlook Data File (.pst), and then click Next.
    Outlook data file PST
  5. Select the configured email account to export Google Workspace to PST.
    Select configured email account
  6. Browse the destination folder, and then click Finish.

At last, go to the location selected to find your PST files having G Suite emails. Manually exporting G Suite inbox to PST completed.

Awareness about Limitations

  • This is a tried and tested technique to export PST from a Google Workspace account at once.
  • You will need to complete three different phases i.e. Enable IMAP, Configure Account, and Export PST.
  • Microsoft Outlook desktop edition should be installed on your computer to proceed.
  • The manual method requires technical knowledge, and this is a time-consuming task as multiple stages are involved.

Read Next: Tips to Migrate Google Workspace to Office 365

#2 Pro Way to Export G Suite Email to PST Format

The manual trick is a challenging task. That is why you should know about the one-stop trusted solution for exporting G Suite mailboxes to PST files.

Google Workspace Backup Tool is a potential solution to export all Google Workspace accounts to PST at once using Admin account credentials. It has a simplified and user-friendly interface. Using this software, you can export selected folders from G Suite to PST format.

Moreover, you can sort G Suite emails using the filter option such as date, to, from, or subject for the task. The best part is that you don’t need to install anything else, not even Outlook, to export Google Workspace mailbox to PST file.

Note: Please test the software’s working with the demo version of the G Suite to PST Export Tool. It is absolutely free of cost and permits you to export 25 items from each Google Workspace folder to PST. Once you are completely satisfied with it, then you can buy the license keys for the product.

How to Export Google Workspace Mailbox to PST?

Note: Here we are using I am Admin option steps, this allows you to export emails from multiple Google Workspace user accounts to PST at once. You can also use the user more option for a single Google Workspace account.

  1. Launch Google Workspace to PST Export Tool and enable the I am Admin option.
    G Suite to PST Export Tool
  2. Fill GWS account credentials i.e. Email Address, Service Account ID, P12 Certificate File, and click Login.
    Account credentials
  3. Select the required Google Workspace email accounts associated with the Admin account.
    Select users
  4. Choose all or specific Google Workspace account folders to export.
    Select folders
  5. Enable filter options for selective Google Workspace to PST export.
    Filter options
  6. The tool offers several saving options, choose PST.
    Saving options
  7. Enable advance options to split PST, separate PST per user, and change language options accordingly.
    PST size
  8. After that, use the Change button to set a preferred location to save exported PST.
    Export PST from Google Workspace
  9. Then, click the Backup button to export Google Workspace email to PST format.
    Export Google Workspace email to PST
  10. See G Suite email to PST export process completed successfully.
    Export G Suite mailbox to PST
  11. Lastly, the software opens the destination path, get resultant PST files.
    Exported PST

G Suite to PST Export Tool Benefits

  • I am Admin: After enabling this option, the admin can export Google Workspace email to PST from all associated user accounts at once. Even this feature allows admin to export data without asking user accounts password.
  • User Mode: Our respective clients can use it to export PST from Google Workspace individual accounts.
  • Automated: This is a fully automated solution that asks only GWS account credentials to export data.
  • Manage Options: Business professionals can manage PST files according to their requirements like deciding PST size, changing language, creating separate, and combining PST files.
  • Contacts: Admin mode also permits to export Google Workspace to PST including contact information.
  • Filters: Google Workspace to PST Export Tool offers various filter options to export emails by date, subject, and user accounts.
  • Incremental Backup: This utility supports incremental backup, so this is helpful for retention policy requirements.

Question and Answer

Q 1: What mailbox size is acceptable when exporting G Suite emails to PST files?

The software has no limitations in terms of mailbox size and the number of emails. A user can export their G Suite mailbox to PST file of any size.

Q 2: How can I export G Suite old emails to PST file?

The software has an in-built filter function. If you check this, you have four useful options to export old emails from G Suite workspace to a PST file, and they are date, subject, to, and from.

Q 3: I want to know on which Windows PC I can install your software.

You need to install the tool on a computer running Windows 11, 10, 8.1, 8, 7, XP, Vista, or Windows Server 2022, 2019, 2016, 2013, and prior versions. Even this software is compatible with Mac OS 14 Sonoma, 13 Ventura, 12 Monterey, 11 Big Sur, 10.15 Catalina, 10.14 Mojave, 10.13 High Sierra, 10.12 Sierra, 10.11 El Capitan, 10.10 Yosemite, etc.


If you want to export G Suite mailbox to PST format for any reason, try the manual method or professional software to execute this task. Using the top two tricks mentioned in the above blog can help you accomplish the export Google Workspace email to PST without any difficulty. However, the manual method comes with some limitations, so software is highly recommended. This tool is bug or error-free. That’s all for this guide.