How to Transfer Gmail to Outlook? 4 Quick Ways
Are you looking to transfer Gmail to Outlook? Then you are at the right place. Gmail is one of the most widely used email clients. However, when users switch to Microsoft Outlook they often need to import Gmail to Outlook to retain access to their important emails.
Whether you are planning to migrate emails from Gmail to Outlook, transfer emails from Gmail to Outlook 2016 or even want to import Gmail to Outlook Mac, it is important to ensure that your data is being exported safely and accurately.
This article covers the topic and provides a detailed guide on how to migrate Gmail to Outlook with manual and automated methods. You’ll also learn how to set up Gmail in Outlook manually, how to transfer Gmail to Outlook and more. So, make sure that you read this article till the end. Now, let’s quickly dive into it.
Is Migrating Gmail to Outlook Complex?
It is a matter of fact that billions of users have registered their email accounts on Gmail. However, due to professional reasons, individuals wish to transfer emails from Gmail to Outlook for easy management and fast access. One major problem behind this email transfer process is that both Microsoft and Google are suspicious of one another.
Many users ask “Can you transfer Gmail emails to Outlook without losing data?”. The answer is yes, but it depends on the method you choose.
Importing Gmail to Outlook is not a complex process but can vary depending upon the method the user chooses and the volume of data involved. This frequently implies that there are no effective ways to migrate Gmail to Outlook. Indeed, there are different online tools available all around offering you to export all emails from Gmail to PST.
For instance, Outlook users often wonder how to transfer emails from Gmail to Outlook 2016 or how to transfer emails from Gmail to Outlook 2019 with ease and efficiency. While IMAP configuration is one option but it can be time-consuming, especially when you don’t know how to set up Gmail in Outlook manually.
Similarly, Mac users may want to transfer Gmail to Outlook which requires some additional setup. Unfortunately, migrating emails from Gmail to Outlook accounts manually becomes unreliable via IMAP. One of the most widely recognized issues during such migration is missing bulk messages. On the other hand, automated tools simplify the process especially for users with large mailboxes or limited technical knowledge.
Why Transfer Gmail to Outlook?
There are several reasons to import Gmail into Outlook. Some of the major reasons are mentioned below:
- Platform Migration: If your Company or organization is switching from Gmail to Outlook then transferring all emails from Gmail to Outlook is a must to preserve old and new emails.
- Offline Access: Migrating emails from Gmail to Outlook allows users to access emails offline without the internet so users can access, read, and draft emails even without an internet connection.
- Advanced Features: Outlook has advanced-level features such as rules, folders, and categories, that may be stronger than Gmail.
- Integration with other tools: Outlook can integrate well with other Office applications like Word, Excel, and Teams, providing a more unified workspace.
- Data Backup: Forwarding emails from Gmail to Outlook helps users to create a secure backup of important emails.
How to Migrate Gmail to Outlook?
There are two methods for transferring Gmail to Outlook successfully. However, both techniques are possible for this task. However, the first requires more technical information than the subsequent one. Let’s start by understanding how to transfer Gmail to Outlook with the manual method first!
How to Setup Gmail in Outlook Manually
The main thought behind this choice is to make another Outlook account and associate it with your old Google mailbox using IMAP. Then, you essentially let Outlook recover all messages.
Technique 1: Transfer Gmail to Outlook
Step 1: Enable IMAP in Your Gmail Account
- Login to your Gmail account.
- To open the Settings Panel, tap on the Gear’s icon
- Now, hit on the See All settings button to open the Settings Window.
- Navigate to the Forwarding and POP/IMAP tab.
- Choose the Enable IMAP setting from the IMAP Settings Option and hit Save Button.
Now, you have to sync Google email to Microsoft Outlook 2021, 2019, 2016, and 2013, accounts. To complete the email transfer process, you have to go through a few extra steps:
Step 3: Transfer Gmail to Outlook
- Open Outlook 2021, 2019, 2016 >> File menu >> Add account.
- Specify the email credentials including your name, account username, and password.
- Snap the Finish button when done.
Technique 2: Set Up Gmail Forwarding to Outlook
- Login to Gmail. Navigate to Settings> See all Settings.
- Then, click Forwarding and POP/IMAP> Add a forwarding address.
- Enter your Outlook email and verify.
- Once done, go back to Gmail> Forwarding IMAP/POP.
- Choose Forward a copy of incoming mail and Save changes.
NOTE: This method will not transfer old Gmail emails to Outlook, using this you can only forward new Gmail emails into Outlook.
Technique 3: Transfer Gmail to Outlook via Google Takeout
- Open Google Takeout.
- Choose Mail and download Gmail emails as MBOX files.
- Then, convert MBOX to PST and export the converted PST file into Outlook.
- Open Outlook > File > Open & Export > Import PST> Import from another program or file > Outlook Data File (.pst).
- That’s it, you have successfully migrated Gmail to Outlook.
Limitations:
- Manual methods may not preserve the folder structure and metadata intact during the migration.
- Setting up IMAP can take a lot of time, especially in cases of large mailboxes.
- Requires technical knowledge which makes the migration difficult for non-technical users.
- Exporting Gmail to Outlook manually can be a lengthy as well as tiring process.
Technique 4: Migrate Gmail Account to Outlook through Software
BitRecover Gmail Backup Tool is the best solution that allows to transfer Gmail to Outlook automatically along with attachments, contacts, calendars and entire mailbox data.
- Primarily, its whole processing is ultra-fast. So, you don’t need to wait for days to get the conversion of the Gmail mailbox to Outlook.
- Secondly, our software for importing emails from Gmail to Outlook respects the metadata structure, numerous encodings, and attachments.
- Thirdly, the whole task of moving Gmail to Outlook is automated. So you don’t need to panic about mailbox structure, settings, versions, etc.
Download its free trial version by clicking on the link provided below-
How to Transfer Gmail to Outlook?- Step Guide
Install the setup of software to transfer emails from a Gmail account to Microsoft Outlook. Follow the step-by-step guide given below for a quick migration-
- Enter your Gmail credentials to log in to the Software.
- Now, choose the required folder which you want to transfer into Outlook.
- Choose the PST format from the provided Saving Options.
- You can also use the Advanced Filter Options if you want to separate data by date-wise, subject-wise, etc.
- After that, browse the destination path to save the resultant file on your system.
- Lastly, press the Backup button to start the process to transfer Gmail to Outlook.
- After completion, you can check the exported file to the destination path you have selected.
How to Import an Exported File to Outlook?
- Log in to your Outlook Account.
- Go to the File click on Open & Export and click on the Import & Export Option.
- A popup window will open, choose the Import from another program or file option then click next.
- Now choose the Outlook Data files(.pst) option and then click next.
- Select the exported file from Gmail to Import to Outlook.
- After that, select the folder that you want to transfer Gmail to Outlook.
- Choose the option “Do not import duplicates” if you don’t want duplicate files. Click Next.
- Finally, click Finish to start importing your PST file to Outlook.
Core Features of Gmail to Outlook Migration Tool
- It is a 100% safe and secure application to import Gmail contacts to Outlook.
- Support various file formats and email clients to enable smooth compatibility with various platforms such as convert Gmail to PDF, MBOX, PST, EML and more.
- Easy to use to transfer Gmail to Outlook for all types of users regardless of their technical knowledge.
- Do not impose any file size restrictions, allowing users dealing with large mailboxes to migrate Gmail to Office 365 hassle-free.
- Preserves all metadata information, formatting and originality same as the source file during and even after the migration.
- Offer users a free trial version to test the workings and features of the tool before purchasing the license version.
- Works with all versions of Windows OS whether you are using latest or old.
- Users can bulk transfer emails without losing any data, saving time and effort.
- In addition, using this tool users can download Gmail emails with attachments and can view Gmail backup files effortlessly.
Conclusion
In this article, we have shared with you both manual and automated methods to transfer Gmail to Outlook. While the manual method exists but it can consume a lot of time and also you need technical knowledge to perform this method which does not make it an ideal solution for non-technical users. We will recommend you to use the automated solution as it will offer you an effortless and secure backup process.
It guarantees accurate and perfect results even if you are exporting batch emails. To try it for free, download the tool and enjoy its trial version. Using it, you can migrate Gmail to Outlook up to 25 emails per folder. To implement unlimited migration, purchase the license keys. If you have any query, you can feel free to contact our support team.
FAQs: Transfer Gmail to Outlook
Q 1: Is it possible to transfer Gmail to Outlook completely?
Yes, using both the manual IMAP method and the automated software you can transfer complete Gmail to Outlook in a single process. The reason is the manual method can take your time but the automated method can process your request easily and faster.
Q 2: Do I need to install any additional tools for the migration?
If you are using the automated method, no additional tools are needed. This software believes in working independently and can easily process and transfer Gmail to Outlook without using any external tool.
Q 3: Is there a free version of the migration software?
Yes, our software offers a free demo version that allows users to transfer a limited number of emails. If you want full access, you can purchase and access the full version of this software.
Q4: Can I migrate only selected emails from Gmail to Outlook manually?
Manually transferring Gmail to Outlook is difficult. As Outlook syncs the entire mailbox whether you apply filters or not after syncing.
Q5: How to Transfer Emails from Gmail to Outlook 2019, 2016, 2010?
To transfer Gmail to Outlook, follow these steps:
- Enable IMAP in Gmail Settings.
- Open Outlook> File> Add Account.
- Then, enter your Gmail credentials to connect.
- Outlook will auto-configure and sync all emails via IMAP.
