How to Import Gmail Contacts to Outlook? Stepwise Guide

Rollins Duke   
Published: May 29th, 2024 • 5 Min Read

Moving to a new email platform can be difficult, especially if you have a large network of connections. But do not be afraid! This tutorial can assist if you’re switching from Gmail to Outlook and are scared of losing your valuable contact list. In this blog, we’ll lead you through the basic steps to import Gmail contacts to Outlook, which ensures a smooth transfer and keeps you in touch with everyone you need.

Gmail has excellent spam filtering and free cloud storage, whereas Outlook works smoothly with Microsoft Office applications and includes strong organizational tools. When switching email clients, transferring your Gmail contacts to Outlook allows you to use these organizing tools while also keeping your contact list centralized.

Why Import Gmail Contacts to Outlook?

There are various reasons why you would want to import your Gmail contacts into Outlook:

  • It Keeps all of your contacts in one location for simpler management and access.
  • There is no need to switch between platforms when composing emails.
  • Use Outlook’s functionalities such as contact groups and distribution lists to improve communication.
  • If you are more familiar with the Outlook interface.

Some Expert’s Tips

Before you start the import procedure, here are some useful tips:

  • Make sure your contact information is up to current and accurate to avoid any issues during import.
  • If you have a large number of contacts consider grouping them in Gmail for easy selection during export. This can also help with future organizing in Outlook.
  • Choose the correct file format because Outlook imports contacts via Comma Separated Values (.CSV) files.

Steps to Transfer Contacts from Gmail to Outlook

Stage 1: Export Contacts from Gmail

  1. Firstly, sign in to your Gmail account.
  2. Secondly, click on the square made up of nine dots.
  3. Thirdly, click on the Contacts icons from the multiple apps.
  4. Hit the Export button from the left panel of the screen.
  5. Select the category that you want to transfer, like the ‘frequently contacted’ or any other label.
  6. Pick the Google CSV option as the target format.
  7. Hit on the export button to finish the first step to export Gmail contacts to Outlook.

Stage 2: Import Gmail Contacts to Outlook

Now you have the Gmail exported contacts in CSV format, so you can import Gmail contacts to Outlook. This approach includes the use of the default wizard.

  1. Open MS Outlook on your Windows system.
  2. Navigate to File >> Open & Export >> Import/Export.
  3. Choose “Import from another program or file” as your source in the Import and Export Wizard window.
  4. Then, choose the Comma Separated Values option under the “Select file type to import from“.
  5. Hit the browse option to choose the destination location and select an action for duplicates.
  6. Click the Next option to continue the process.

Why does this Manual Method Fail?

The manual technique to import Gmail contacts to an Outlook account isn’t that simple. It accompanies significant shortcomings, which justifies the utilization of automated Gmail to Outlook contact conversion software. Some of the main issues which the users face when attempting to copy Gmail contacts to Outlook:

  1. You can experience sudden mistakes if you attempt to migrate a large number of Gmail contacts to Outlook immediately.
  2. The exported contacts may not show up in Outlook because the document doesn’t contain any contacts. During the process to transfer contacts from Gmail to Outlook, you may have faced an error.
  3. There is a possibility that when you import Gmail contacts to Outlook via a manual process, a portion of the data may be lost.

Professional Solution to Transfer Contacts from Gmail to Outlook

You have multiple Gmail accounts and with the manual method, you cannot import Gmail contacts to MS Outlook. In this scenario, we have two solutions. First, if you export contacts from Gmail to CSV, then you need to import the CSV file. The BitRecover CSV Contact converter is an ideal solution to convert multiple contacts from several Gmail accounts to Outlook without losing any bits of contact information.

Steps to Import CSV to Outlook

  1. After downloading the software, upload the CSV file using dual options.
  2. Then, check the files that you want to convert into MS Outlook.
  3. Choose the PST option as a “saving option”.
  4. Click on the “browse” button to change the saving location.
  5. Now you can successfully import to Outlook without much effort

On the other hand, if you have a vCard file, then you need to use BitRecover vCard Converter. With this automated utility, one can securely export Gmail contacts to Outlook. This will ensure a hassle-free process.

Steps to Import VCF File to Outlook

  1. Upload the vCard file by clicking the Select Files or Select Folders option.
    select vcard file
  2. Choose the .vcf file on the software panel.
    select specific vcf file
  3. Select the PST option from the 10+ saving options.
    select PST
  4. You can change the destination location to transfer Gmail to Outlook.
  5. Lastly, you are ready to import Gmail contacts to Outlook in bulk.
    ready to Import Gmail contacts to Outlook


The above write-up explains a complete manual guide to transfer contacts from Gmail to Outlook. Hence, the described solution can be easily followed by both technical as well as non-technical users. If you still have any queries regarding exporting Google contacts, you can contact our technical support team.