How to Transfer Emails from Gmail to Outlook Email Client?

Rollins Duke   
Published: May 10th, 2024 • 6 Min Read

Are you searching for the best way to transfer Gmail to Outlook? But if still you are confused that which email client is best. Then, no worries, in this blog, we will provide you with an all-in-one solution to solve your all query. Please read till the end to understand the way to export Gmail emails to Outlook 2021, 2019, 2016.

Google Mail is a hands-down top-notch webmail service. A huge number of people use it regularly and are completely content with it. But, to move from Gmail account to Microsoft Outlook, you must be certain that all the messages from Gmail should be migrated safely. You can either put your time and energy into manual methods or use automated software to migrate Gmail to Outlook as depicted in this article.

Why Transfer Gmail to Outlook can be Complicated?

It is a matter of fact that there are billions of users who have registered their email accounts at Gmail or Google Mail. However, due to professional reasons, individuals wish to perform Gmail to Outlook migration. One major problem behind this email transfer process is that both Microsoft and Google are suspicious of one another.

This frequently implies that there are no effectively available ways to convert Gmail to Outlook. Indeed, there are different online tools all-around offering you to export all emails from Gmail to PST.

Unfortunately, migrate emails from Gmail to Outlook account manually becomes unreliable. One of the most widely recognized issues during such migration is missing bulk messages.

Reasons to Export Emails from Gmail to Microsoft Outlook 

Our team received a lot of user queries and concluded from various research why there is a need to transfer Gmail to Outlook.

  1. Because of corporate rules, Failure to utilize Google mail any longer
  2. Errors or Bugs
  3. A lot of publicizing
  4. Moreover, a legacy mailbox that wasn’t being used for some period yet contains significant information
  5. Accumulation of different messages under a single email account
  6. Certain individuals truly lean toward Outlook over Gmail
  7. Outlook features that Gmail does not have
    Certainly, this list is deficient. Individuals may have a ton of reasons to transfer emails from Gmail to Outlook.

Methods to Migrate Google Emails to Outlook 2021, 2019, 2016

Hence, there are two methods for transferring emails successfully. However, both the techniques are absolutely possible for this task. Though, the first requires more technical information than the subsequent one. Let’s start to understand this process with manual method first!

Technique 1: Manually Transfer Gmail to Outlook Account

The main thought behind this choice is to make another Outlook account and associate it to your old Google mailbox by means of IMAP. Then, you essentially let Outlook recover all messages. Follow these steps to migrate Gmail email to Outlook.

  • Login to your Gmail account.
  • To open the settings panel, tap on the gears icon
  • Now, hit on the See all settings button to open the Settings window.
  • Navigate to the Forwarding and POP/IMAP tab.
  • Choose the Enable IMAP setting from the IMAP settings option and hit Save button.enable pop to convert Gmail to Outlook

The above steps will permit MS Outlook to access Gmail messages through IMAP.

Now, you have to sync Google email to Microsoft Outlook 2021, 2019, 2016, 2013, account. In order to complete the email transfer process you have to go to a few extra steps-

  • Open Outlook 2021, 2019, 2016 >> File menu >> Add account.
  • Specify the Gmail email credentials including your name, account username, and password
  • Snap the Finish button when done.
The manual technique is very dependable, yet in some cases doesn’t ensure that all email messages from Gmail are exported to your Outlook account. Sadly, human errors, and data corruption are so common these days. Likewise, if you transfer Gmail email to Outlook needs time and patience. And whenever done inaccurately by an unpracticed individual can also prompt mistakes.

Technique 2: Best Software to Migrate Gmail to Outlook

The BitRecover Gmail Backup Wizard solves your Gmail to Outlook migration task very easily. Here’s why you need it.

  • Primarily, its whole processing is ultra-fast. So, you don’t need to wait for days in order to get done the conversion of Gmail mailbox to Outlook.
  • Secondly, our software to import email from Gmail to Outlook respects the metadata structure, numerous encodings, and attachments.
  • Thirdly, the whole task to move Gmail to Outlook is automated. Therefore, you don’t require to panic about mailbox structure, settings, versions, etc.

Download its free trial version by clicking on the link provided below-

Download for Windows Download for Mac

How to Transfer Gmail to Outlook 2021, 2019, 2016?

Install the setup of BitRecover software to transfer emails from Gmail account to Microsoft Outlook. Follow the step by step guide as given below for a quick migration-

  1. First of all, enter the email address and password of your Gmail account. Click on the login button.
    (Generate Google App Password and use it, your regular password won’t work) enter Gmail account details
  2. Now, enable the required mailboxes that you need to change to migrate Gmail emails to Outlook.choose Google mail folders
  3. Then, select the saving option as PST since Microsoft Outlook supports it.Choose PST option
  4. If you wish to selectively perform the Gmail account to Outlook email transfer process, then enable the ‘advance settings’ option.choose Filter option to convert Gmail to Outlook
  5. Thereafter, choose a storage path for the output data.choose Saving path
  6. Finally, tap on the backup button to start Gmail to Outlook migrationcomplete Gmail email to Outlook conversion
  7. After the end of email transferring process, you will get a .pst file as the output.converter data

At last,  you can simply import this output file in any version of Microsoft Outlook application to access all the emails carefully.

Benefits and Features of Gmail to Outlook Migration Software

  1. Highly intuitive and self-descriptive Graphical User Interface suitable for non-technical users.
  2. Supports unlimited mailbox size for converting emails from Gmail to Outlook account.
  3. Data filter options for selective transfer of emails from Gmail account to Outlook.
  4. Compatibility with all editions of Windows Operating Systems- Win 11, 10, 8.1, 8, 7, XP, etc.
  5. No external application installation is needed to transfer Gmail to Outlook.
  6. The tool creates a properly structured output PST file with all email attributes intact.
  7. It also preserves the on-disk folder hierarchy while you migrate Gmail emails to Outlook.


We highly suggest using the above-recommended tool to transfer Gmail to Outlook application. By choosing the automated utility, you can avoid the problems associated with the manual solution. Even the time one has the spend in order to find missed emails, fix email dates and time stamps, etc. can be prevented. Hence, try the above software which is more flexible for any individual. To try it for free, you can migrate Gmail to Outlook but only 25 emails. In order to implement unlimited migration, purchase the license keys. Then, easily access all emails in your MS Outlook 2021, 201, 2016, or any below versions.

User Queries which can be resolved by this tool

  1. How to add Gmail to Outlook 2021?
  2. Is there a method to forward Gmail to Outlook automatically?
  3. Can we send mail from Gmail to Outlook?
  4. What’s the easiest way to change Gmail to Outlook?
  5. How do I transfer emails from Gmail to Outlook?
  6. Does any direct solution exist to export folders from Gmail to Outlook?