How to Migrate IMAP to Office 365 Shared and Primary Mailboxes?

Rollins Duke   
Published: February 22nd, 2023 • 9 Min Read

Several business professionals who are using different IMAP compatible email accounts want to migrate IMAP to Office 365 primary, shared, and in-place archive mailboxes. Microsoft 365 email service is proficient, secure, and solid. Regardless of whether your mailboxes are working great on other email infrastructures, you may have thought to use Office 365 sooner or later.

Particularly in the corporate world, Office 365 is best for business growth as it comes with multiple inbuilt productivity applications. New organizations generally start with email service as their essential email system and then move to Office 365 after their necessities begin getting more complicated. In this blog, we are describing the same process to migrate IMAP Server to Office 365 with simple steps.

What Enforce Users to Migrate from IMAP to Microsoft 365?

A lot of users want to migrate other types of IMAP mailboxes to Microsoft 365 or Office 365 due to several reasons. Let’s take a look at them.

  • Some users use freeware IMAP (Internet Message Access Protocol) supportable email service for their email needs. But when businesses come into the growing phase then they want to use a fully professional email application. Everyone knows that Microsoft 365 is an excellent cloud-based email service that is obtainable with multiple productivity applications.
  • Various computer users look weary after using different email services because of downtime and complicated features. Thereafter, they start searching for a solution to migrate IMAP mailbox to Office 365 accounts. Microsoft 365 is the leader of professional email service providers because of its unmatched features. Hence, users prefer to use it for their email needs.

Read Similar: Steps to Migrate from Office 365 to IMAP Server

Pre-Migration Activities for Users

#1 Know IMAP Details of Source Email

  • Go to website and enter your current email address.
  • Click on the Find button and get IMAP details of your source email account.
  • The upcoming solution will ask for the Email Address, Password, IMAP Host, and IMAP Port Number.

#2 Purchase Suitable Microsoft 365 License

  • Visit Microsoft’s official website and purchase a suitable plan according to your requirements.
  • Thereafter, add a custom domain in target Microsoft 365 according to your choice.
  • Assign user and admin licenses in Microsoft 365 as per your email need.

#3 Create Primary, Shared, and In-Place Archive Mailboxes

Microsoft 365 allows the creation of primary, shared, and in-place archive mailboxes. You can create them accordingly before starting the IMAP to Office 365 Migration process.

  • Primary Mailbox requires a license accordingly.
  • Shared Mailbox is free after creating the primary mailbox.
  • The In-Place Archive mailbox is also free to store old data.

Download IMAP to Office 365 Migration Tool

If your organization has a huge number of users and wishes to migrate IMAP emails to Microsoft 365 for Mac & Windows OS, then there will be a mandatory requirement to work with an experienced IT support services provider. Whoever wants to migrate IMAP email to Office 365 must be completely familiar with email flow and how it works. Everything from the IMAP server needs to get into your Office 365 account without any glitches.

There are numerous benefits to migrate email from IMAP to Office 365 – increased workforce productivity, business continuity, and many more. However, to migrate IMAP to Office 365 isn’t as simple as it seems. One wrong move and all your organization’s email messages could go down.

For backing up data in the cloud, Office 365 is mostly preferred for everyone. That’s the reason why users want to perform Office 365 migration IMAP. Hence, if you also want to convert IMAP content to Office 365 account for Windows & Mac OS, then a third-party solution like the BitRecover IMAP Mail Backup tool is the most recommended solution.

Easily install the demo version of IMAP to Office 365 Migration Tool and get complete satisfaction before upgrading.

How to Migrate IMAP Email to Office 365?

  1. Start IMAP to Office 365 Migration Tool, fill IMAP Server credentials, and press Login.
    imap to office 365 migration tool
  2. The software is adding IMAP Server folders in the software panel.
    adding imap server folders
  3. After that, select required IMAP Server folders in software GUI.
    select required folders
  4. Select Office 365 from the listed saving options.
    select office 365 as saving option
  5. Now use advance settings to migrate your IMAP mailboxes to Office 365.
    advance filters
  6. After that, use advance options to save messages in default folders, I am admin, and change language.
    use advance options
  7. Choose where you want to migrate IMAP emails and click on the Backup button.
    migrate imap to office 365
  8. Enter Office 365 account credentials in the secure popup window and press Sign In.
    microsoft 365 credentials
  9. The process to migrate IMAP to Office 365 is running, please wait.
    migrate imap to microsoft 365
  10. IMAP to Microsoft 365 migration process has been completed successfully.
    migrate from map to microsoft 365
  11. Lastly, login to your Office Outlook 365 account to view migrated data.
    login to office 365

Note That: In this way, anyone can easily migrate IMAP to Office 365 primary and shared mailbox accounts. The process will be the same for primary and shared mailboxes, just keep in mind to use only the right credentials accordingly.

Read Similar: Easy Solution to Migrate IMAP to Gmail

How to Change Office 365 Primary Mailbox to Shared Mailbox?

Microsoft 365 has an inbuilt option to convert a primary mailbox to a shared mailbox, just follow the given steps.

  1. Login to your Microsoft 365 account with the credentials.
  2. Go to Office 365 Admin Center and choose the Active Users option.
  3. Now select an email address that you have decided to change.
  4. Thereafter, choosing a particular email id, click on Mail Settings.
  5. Now you can see More Settings to convert the primary mailbox to a shared mailbox.
  6. Click on the Convert button for proceeding to change email types.
  7. Now your Office 365 primary mailbox changed to a shared mailbox, press Ok for your confirmation.

IMAP to O365 Migration Tool Features

(1) Migrate Multiple IMAP Accounts at Once

For convenience, the users can migrate multiple IMAP user accounts to Office 365 by using a CSV file. This CSV file comprises the source IMAP Server credentials of different email accounts. You can import this CSV file to GUI to automate the migration process from multiple IMAP Accounts to Office 365.

(2) Smart and Advanced Filters

This IMAP to Office 365 migration tool free edition is the most flexible and customizable utility. Using an array of custom options, you can easily alter the default behavior of the entire migration to meet specific requirements. By choosing these options, the users can apply criteria that filter email messages in different ways.

  • Migrate all IMAP email folders or individual folders.
  • Migrate IMAP to Office 365 with a specific subset of messages that fall within a certain date range.
  • Easily migrate IMAP email accounts to Office 365 by applying filters like From, Subject, To, Exclude Folders, and Has the words.

(3) Maintains Data Integrity

The original email messages including the metadata are entirely preserved during the migration process. Moreover, the source IMAP server emails do not get compromised in any way – it remains in the same way after the post-migration.

  • The tool migrates and maintains attachments during migrate other types of IMAP mailboxes to Microsoft 365 or Office 365 accounts.
  • The embedded images are preserved with the emails throughout the transfer of IMAP emails to Office 365.
  • Migrate a single IMAP file/ folder or all files/ folders in one go according to your choice.

(4) Simple and Intuitive Interface

This tool is extremely intuitive, powerful, and trustworthy. It is designed to offer a positive migration experience for the end users. The users can migrate single as well as multiple IMAP email accounts to Office 365 in batch mode.

(5) Use Advance Options Accordingly

If you are an admin then, check the option “I am Admin”. It helps to perform multiple account mapping. For using the user accounts be to ensure that Application Impersonation, as well as mailbox delegation, is allowed.

The Change Language option is helpful if your source IMAP folders are in non-English Dutch, French, German, Spanish, Swedish, Norwegian, Italy, and Finnish language. This is advisable to set the same language for both source and destination accounts.

(6) Compatible with All Types of Mailboxes

This software is capable to migrate IMAP to Office 365 Shared Mailbox/ Primary Mailbox/ and In-Place Archive Mailbox. It will ask for IMAP and M365 account credentials for completing this task with ease.

Some Frequently Asked Questions of Users

Ques 1: How to migrate IMAP to Office 365 shared mailbox?

Ans: Below are the instructions to migrate IMAP to Office 365 shared mailbox.

  1. First, launch the software to migrate IMAP mailbox to Office 365.
  2. Then, enter IMAP server login details, IMAP Host, and IMAP Port No.
  3. Now, enable the required folders for migration and select Office 365.
  4. Specify the Office 365 credentials and click on Backup.
  5. The process to transfer IMAP to Office 365 shared mailbox is beginning.

Ques 3: While performing the migration, can I avoid migrating Sent items to Office 365?

Ans: Yes, you can selectively migrate IMAP folders to Office 365 account. Hence, you can exclude the sent items and can move the desired IMAP server emails to Office 365.

Ques 4: Can I install this software on my Mac computer?

Ans: Yes, IMAP to O365 Migration Tool is separately available for all Windows and macOS users.

Ques 5: I have a few attachments with the IMAP emails. Will the tool migrate them also to my Exchange Online also?

Ans: Yes, IMAP to Office 365 tool will migrate IMAP mailboxes to Exchange Online for Windows & Mac OS along with corresponding attachments.

Ques 6: Is there any restriction with the license version for the migration of IMAP emails to Office 365?

Ans: No, you can convert unlimited emails from the IMAP server to Office 365 with the license version using IMAP to O365 Migration Tool.

Let Us Help You!

The free version of IMAP to Office 365 Migration tool for Windows & Mac OS allows transferring the top 25 data items from each IMAP server folder to the supportable format. So, if you are struggling with any queries or doubts regarding how to convert from an IMAP account to Office 365, then, you can always contact our technical support team.

Hence, we hope you liked this article and now can easily migrate IMAP mailbox to office 365.