How to Export WhatsApp Contacts to Excel Sheet?

  author
Rollins Duke   
Published: June 3rd, 2024 • 5 Min Read

Sometimes business professionals and home users prefer to export WhatsApp contacts to Excel Sheets for various reasons like creating a backup, contacts database, and many more. So, if you are searching for manual and automated techniques to download WhatsApp contacts to Excel, you can read this write-up until the end.

Nowadays WhatsApp has become the most popular instant messaging application which allows users to send and receive text, audio, video, and multimedia messages. They prefer to use it because it provides end-to-end encryption to fulfill security parameters. Hence, it is used widely by business and personal users.

Top 5 Reasons to Download WhatsApp Contacts to Excel

Creating Backup: Several working professionals want to make a backup of all WhatsApp contacts in Excel format. Later they can use this backup to handle emergencies like restoring lost contacts.

Offline Access: After exporting contacts from WhatsApp to Excel format. Users can access them offline without internet access, which is a major reason to convert WhatsApp contacts to Excel.

Easy Editing: Editing contacts associated with the WhatsApp application is not easy. But after exporting WhatsApp contacts to Excel format, you can easily edit them without any problem.

Analysis and Insights: After downloading contacts from WhatsApp to Excel Sheet, choose the Analyze Data option to analyze contact data i.e. frequency of communication or identifying key contacts. You can also ask questions about your data accordingly.

Integration with CRM: Various customer relationship management (CRM) programs can be integrated with Excel contacts. So, users prefer to copy WhatsApp contacts to Excel Workbook.

Read Similar: Expert Guide to Import Excel Contacts to WhatsApp

#1 Method: Copy WhatsApp Contacts to Excel Manually

  1. Open WhatsApp Web using any web browser.
  2. Then scan the WhatsApp QR code using your smartphone.
  3. After connecting to WhatsApp web open a WhatsApp group.
  4. Right-click and choose Inspect or press shortcut key Ctrl + Shift + I.
  5. See WhatsApp group contacts, choose Copy >> Copy outer HTML.
    Copy data
  6. Next, open the Notepad program and paste these contacts.
  7. Replace   to blank space using the Find and Replace All button.
    Replace All
  8. Open MS Excel, right-click and choose the Paste Special button.
    Paste special
  9. WhatsApp group contacts exported to Excel Sheet successfully.

Copy and Paste Method Drawbacks

  • Suitable to copy contacts from a single WhatsApp group to an Excel Sheet at once.
  • Technical knowledge is necessary to perform this task manually and effortlessly.
  • You may face problems if many contacts are available in a WhatsApp group.
  • This technique suits home users because you need to repeat the same steps to export contacts from multiple WhatsApp groups to Excel.

#2 Method: Export WhatsApp Contacts to Excel Manually

  1. First, open the Contacts app on your smartphone.
    Contacts App
  2. After that, select More >> Settings option.
    Settings
  3. Next, choose Import/Export contacts to continue.
    Import/Export contacts
  4. Tap the Export button to export WhatsApp contacts from your smartphone.
    Export button
  5. Select an option to export contacts to device storage.
    Device Storage
  6. Go to File Manager and get exported contacts in VCF format.
    Contacts VCF
  7. Sign in to your Gmail account and choose Contacts.
    Google Contacts to Download WhatsApp contacts to Excel
  8. Select the Import option to import vCard to Gmail contacts.
    Import button
  9. Browse the vCard file and import it to Google Contacts.
    Browse vCard
  10. Select recently imported contacts and choose the Export button.
    Export button
  11. Then, choose Outlook CSV or Google CSV and press the Export button.
    Export contacts from WhatsApp to Excel
  12. Now double click on exported CSV and open it using MS Excel.

Manual Export Method Limitations

  • This is a lengthy and time-consuming method to export contacts from WhatsApp to Excel Sheet. Even it requires basic technical knowledge.
  • The manual method allows to export of contacts in VCF, so you need to use Google Contacts as a mediator application to convert vCard contacts to Excel.

#3 Method: Export Contacts from WhatsApp to Excel Professionally

After manually exporting WhatsApp contacts to vCard format, you can use BitRecover vCard Converter Wizard. This software can convert vCard contacts to CSV format, so you can access the resultant CSV file using MS Excel. You can also change the extension from *.csv to *.xlsx manually to open output contacts with MS Excel.

This software comes with a free demo version so you can evaluate it before purchasing the license keys. The freeware version of this utility allows you to convert 5 contacts with complete information. Hence, after getting complete satisfaction, you can activate it anytime.

Software Features and Benefits

Software to Export WhatsApp Contacts to Excel

  • This is an all-in-one software to convert vCard to HTML, CSV, PST, MHT, XPS, RTF, DOC, etc.
  • It is suitable to split and merge WhatsApp exported contacts professionally.
  • You can use this solution to convert selective WhatsApp contacts to CSV format.
  • It supports WhatsApp exported 2.1, 3.0, and 4.0 versions of vCard files.
  • All Windows and Mac OS users can easily run it on their Windows and Mac Computers.

Conclusion

We have explored 3 tried and tested methods to export WhatsApp contacts to Excel Sheets using WhatsApp Web, Smartphone Contacts App, and BitRecover Software. We have also discussed the benefits and drawbacks of mentioned techniques. After reading this article, anyone can easily download WhatsApp contacts to Excel. If you have any other questions, then feel free to connect with our technical experts 24 hours.