How to Export Outlook Emails to Excel Spreadsheet Free?

Rollins Duke   
Published: March 15th, 2024 • 6 Min Read

Summary: Here we are going to explain the complete instructions to export Outlook emails to Excel Sheets with ease. Various users have different choices, some users want to convert Outlook email to Excel Spreadsheet using a free manual method. While business professionals always prefer to use premium software. Corporate users choose paid techniques instead of free because they know the value of time and data. Read the whole blog and stay tuned with us for more information. So, let’s get started.

Maximum users are Microsoft Excel friendly, and they are required to manage information or data into Excel Spreadsheet tables for interpreting the outcome and getting distinct results. If the user is using Outlook as an email client and wonders how to export Outlook emails to Excel with date and time. Then it can be done by two processes.

What Are the Advantages to Save Outlook Email as Excel?

One of the safest ways to send information data is by using the export to Microsoft Excel function. You can organize the discussions into a database thanks to the structure of the spreadsheet. You will be able to search for historical contacts and exchanges using a variety of characteristics, such as the date and context of the search.

It is also a good idea to think about using a spreadsheet as a backup solution. Any information from Outlook that might be useful in the future ought to be duplicated. You may need to retrieve certain discussions at some point in the future, whether for private or legal reasons. You will have the XLS file as a backup in the unfortunate event that the data is lost due to a problem with the server (which would be a horrible situation!).

Read Also: Tips to Export Outlook Contacts to CSV Format

How to Export Outlook Emails to Excel Spreadsheet Free?

  1. First, run MS Outlook on your system and choose File.
  2. Then, select Open & Export >> Import/Export option.
    Import Export
  3. Choose Export to a file and click the Next button.
    Export to a file
  4. Pick the Comma Separated Values option and tap Next.
    Comma Separated Values (Excel)
  5. Select an email folder and hit the Next button.
    Select a folder
  6. Use the Browse option and set a specific destination path.
    Browse a location
  7. Type a name for the exported file and click Finish.
    Export Outlook emails to Excel
  8. Exporting emails from Outlook PST to CSV format.
    Export emails from Outlook to Excel
  9. Open the destination folder and get the resultant file.
  10. Right-click on the exported file and choose Rename.
  11. Change the file extension from .csv to .xls and click Yes.
    Extract Outlook emails to Excel completed
  12. Outlook emails to Excel export process completed successfully.

What Are the Drawbacks of the Manual Method?

  • The manual approach is a time-consuming process. It takes a lot of time for users due to its complexity.
  • There is no option available to export emails from Outlook to Excel with date and time range filters.
  • This freeware method allows you to convert Outlook email to Excel from a single folder at a time.
  • Home users will not be able to accomplish this task with the help of this technique. It requires technical knowledge for the completion of the task.
  • It doesn’t guarantee 100 % accuracy of results to export Outlook Emails to Excel Spreadsheets.
  • There are chances of data loss if the user uses a manual solution for fulfilling this task.

Premium Tool to Convert Outlook Email to Excel Sheet

As discussed above it is clear that using a Manual solution is not a good option for users. Therefore, using a professional solution is the only best option for users. There are many situations when Outlook users look to transfer their emails into Excel spreadsheets. Those users can use PST Converter Software to accomplish this task effortlessly.

Users can easily export resultant data with 100 % accuracy. It also maintains the original folder hierarchy even after the completion of this export procedure. Users can also select selective folders to export Outlook emails to Excel Sheets. It is useful for both technical and non–technical users. Novice users can also use this without any hassle.

How to Export Emails from Outlook to Excel Sheet?

  1. Launch the above-mentioned software, read the instructions, and click Next.
    Launch software
  2. Add Outlook profile data in the software window using an automated option.
    Add data from configured account
  3. Select Outlook folders from the software panel and tap on the Next button.
    Select required folders
  4. Now choose CSV as your preferred saving option.
    Saving option
  5. Choose a specific destination path to store exported emails.
    Convert Outlook email to Excel Sheet
  6. Click the Convert button to export Outlook emails to Excel format.
    Export Outlook emails to Excel with date and time

Note: After exporting emails in CSV format, double-click to open it with Excel. You can also change its extension if required from *.csv to *.xls.

Why Professional Tool Instead of Manual Method?

  • This software has various built-in filtration options to export emails from Outlook to Excel with date, time, subject, sender, and receiver.
  • The professional tool allows you to export all or selective Outlook folders to Excel Spreadsheet accordingly.
  • This is an all-in-one software that permits to export Outlook email to MBOX, EML, EMLX, MSG, PST, PDF, XPS, RTF, and many more.
  • If your Outlook is unable to start, then you can go with a professional solution to save Outlook email as Excel Sheet from profile data.
  • This utility is compatible with Outlook 2021, 2019, 2016, 2013, 2010, and all previous editions. Even it supports orphan and connected PST or OST files.

Often Inquired Questions

Q 1: How do you export emails from Outlook to Excel with date and time?

  1. Launch Outlook email to Excel export tool.
  2. Add MS Outlook profile data in software GUI.
  3. Select the required Outlook folders to export.
  4. Set date and time filters accordingly.
  5. Click Convert to export Outlook to Excel Sheet.

Q 2: Can I only convert Outlook email to Excel from the Inbox folder?

Yes, before converting Outlook emails to Excel, you can check only the required according to your choice.

Q 3: Can email data be extracted from Outlook to Excel Sheet via a specific sender?

Yes, you can add the sender’s email address as per your choice to export emails from Outlook to Excel Spreadsheet.

Final Verdict

In this blog, we have discussed how to export Outlook emails to Excel. We have addressed 2 different methods to accomplish this task effortlessly. Both manual and non-manual approach is mentioned here. As said above manual approaches are not a good solution for business professionals. Therefore, it is best to use BitRecover software to complete this process.

We hope after reading this blog, the user will not face any issues in performing this task.

Read Also: Quick Steps to Export Emails from Outlook Web App to Excel