How to Export Emails from Outlook Web App to Excel?

Rollins Duke   
Published: May 9th, 2024 • 5 Min Read

If you are looking for methods to export emails from Outlook Web App to Excel Sheet, you’ve arrived at the right place! This blog post will describe the solutions to export Outlook Web emails to Excel, besides the reasons for doing so. Read this blog till the end to understand everything!

We all know that Microsoft Outlook is one of the renowned email clients with features like email arrangement and anti-spam filters. It also comes in a web-based service called (earlier Hotmail). Microsoft developed the Excel spreadsheet software for data compilation, editing, and graphing abilities.

Reasons to Export Outlook Web Emails to Excel Sheet

This section explores the reasons for transferring emails to Excel in the following points:

  • Content Backup and Archival: The first reason for Outlook webmail to Excel transfer is to have a backup of emails for future reference. Since you can lose your crucial emails due to technical issues, accidental deletion, or data corruption, creating a backup in an Excel spreadsheet will help you access your emails, besides having a secure archive for the entire mailbox.
  • Data Evaluation and Reporting: Another reason to export emails from Outlook online to Excel relates to data analysis and reporting. Since Excel provides robust data evaluation tools, you can use them to track email patterns, trends, and communication productivity, besides gaining invaluable insights and creating data compliance records.
  • Data Sharing: The third reason for moving Outlook web app emails to Excel is data sharing with colleagues. You can collaborate on sales-related data comfortably using Excel’s “Work Together in Teams” feature, which makes Excel data coordination simple using the Teams app. Moreover, you can utilize this extracted email data for legal compliance.

These reasons mention the importance of moving emails to Excel format. The following sections explore the methods for data migration, so keep reading this post to know them!

Read Next: Smart Methods to Export Outlook Webmail to PST

Manual Ways to Export Emails from Outlook Web App to Excel

Now that we have read the reasons for Outlook Webmail to Excel transfer, we will explore the solutions in this section. We will begin with manual approaches to email export and follow them with professional ones.

#1 Save As Emails to Excel

The first solution to export emails from Outlook Web to Excel involves downloading them in EML format. The following points describe the entire process:

  1. Log into your account on a web browser.
  2. Select an email to open in OWA and right-click on it.
  3. Choose “Save As” to save email in EML extension.
  4. Repeat the same step with other emails.
  5. Finally, convert EML to Excel using BitRecover solution.

#2 Copy Outlook Webmail Emails to Excel

Another manual workaround to export emails from Outlook Web to Excel involves copying emails and pasting them into the Excel spreadsheet. You can first create required columns in Excel i.e. To, From, Subject, Body, etc. The following steps mention this method:

  1. Open your Outlook webmail account.
  2. Click on an email and open it in
  3. Copy email data and paste it into Excel rows and columns.
  4. Repeat the same process with other emails.

These manual solutions look easy to export emails from Outlook Web to Excel. However, they have limitations. We will mention them in the next section.

Limitations of the Manual Methods

  • Both methods are time-consuming since you have to save each email individually.
  • You must use automated software to convert EML files, exported from OWA.
  • Moreover, these solutions don’t guarantee complete folder structure intactness.

These limitations restrict the usage of manual methods to export emails to Excel. We will discuss the perfect solution for transferring Outlook Webmail emails to Excel spreadsheets in the upcoming section.

Read Also: Top 2 Ways to Print Email from Outlook Web App

Professional Method for Outlook Webmail to Excel Transfer

The manual methods looked effective to export emails from Outlook Web App to Excel, but their limitations restrict their usage. Hence, we will mention the best solution to move emails to Excel – automated software. The software we discuss here is compatible with Windows and MacOS users for Outlook Web App to Excel email transfer.

This software is BitRecover Backup Tool. This automated utility helps users convert their emails and other data to Excel, besides other formats like PST, EML, MBOX, and PDF, with complete data security and structure intactness.

How to Export Outlook Webmail to Excel Spreadsheet?

  1. Login to the software using your credentials. credentials
  2. Select the email folders from the preview panel on the left side.
    Select folders
  3. Click on the Filter Options tab to use filters as shown.
  4. Next, select the CSV format from the Select Saving Option menu.
    Select CSV as saving
  5. Then, click the Change button to select a desired location for the resultant CSV file(s).
    Destination path
  6. Finally, begin the email to Excel transfer process by clicking the Backup button.
    Export emails from Outlook Web App to Excel
  7. After completing, get the resultant data in Excel format.
    Resultant Excel


This blog post explored the reasons and solutions to export emails from Outlook Web App to Excel Sheet. The reasons mentioned here necessitate an urgent transfer of emails to Excel. The manual solutions described in the blog look easy, but the limitations restrict their usage. Hence, the automated software becomes the perfect method to export Outlook web emails to Excel with complete data integrity.

Similar Solution: Export Calendar to Excel Sheet with Entire Data