How to Export Emails from Outlook Web App to PST File?

Rollins Duke   
Published: May 9th, 2024 • 7 Min Read

Are you tired of searching for a simple and reliable method to export emails from Outlook Web App to PST file? Look no further! In this article, we will explore two approaches that will make the process a breeze. First, we will start with the manual method has some limitations that should not be ignored. After that we will explore the easiest and most effective method that does not have any limitations and any non-technical person can use it. So, let’s discover how you can effortlessly export PST file from Outlook Web App while ensuring their safety.

Recommended: Ways to Export Emails from Outlook Web App to Gmail

#1: Manual Method to Export Outlook Web App to PST File

To create PST file from Outlook Web App, you need to complete 2 mentioned phases.

Phase 1: Connect Your OWA Account to Outlook Desktop

First login to your Outlook Web App, then complete these steps to connect your OWA account.

  1. Start the Microsoft Outlook client and choose the “File” button.
    start outlook desktop
  2. Choose the “Add Account” option as shown in the figure below.
    add account
  3. Enter your Outlook Webmail Address and press the “Connect” button.
    enter and connect owa account
  4. See the account successfully added, you need to restart Outlook for these changes to take effect. Hit the “Done”.
    account successfully added
  5. After restarting Outlook, it will show you a message like Outlook is setting up a local copy of your mailbox. It may be several minutes until all of the data is available.
    outlook is setting up local copy
  6. Lastly, choose Send/Receive All Folders (F9) to start adding emails in the Outlook desktop version.
    export emails from outlook web app to pst

Phase 2: Export PST File from Outlook Desktop

  1. Launch the Outlook desktop on your computer. If you don’t have it installed, don’t worry! You can easily download and install it.
  2. Locate the file tab in the top-left corner of the screen.
  3. Click on “File” and navigate to the “Open & Export” option.
  4. Within the “Open & Export” option, select the “Import/Export” file.
    import and export option
  5. In the next window, choose the action you want to perform and click on “Export to a file“.
    export to file
  6. Proceed to the next screen and select “Outlook Data File (.PST)” Click on “Next“.
    outlook data file pst
  7. Upon clicking “Next,” choose the desired mail folder you wish to export. You can also include subfolders and apply filters for more flexibility.
    how do i export pst from outlook web app
  8. Select the location where you want to export the PST file by clicking on the browse button. Once you’ve chosen the location, hit “Finish“.
    export to pst from outlook web app

But Wait! This Method Has Serious Restrictions…

While the manual method of exporting emails from the Outlook web app to PST can be effective, it does come with a few limitations that are worth considering:

  • Time-consuming: The manual method involves several steps, including navigating through different options and selecting specific folders. This process can be time-consuming, especially if you have a large number of emails or complex folder structures.
  • Prone to human error: As the manual method relies on user interaction and following specific instructions, there is a higher risk of making mistakes or missing important settings. One wrong click or oversight could lead to incomplete or incorrect email exports.
  • Limited flexibility: The manual method may not offer advanced filtering options or the ability to customize the export PST file from Outlook Web App process according to specific criteria. This can be a drawback if you need to export emails selectively or apply complex filters to refine the exported data.
  • Lack of automation: Since the manual method requires manual intervention for each step, it lacks the convenience of automated processes. If you need to export emails regularly or on a recurring basis, the manual method may become cumbersome and inefficient.
  • Dependency on technical expertise: The manual method assumes a certain level of technical knowledge and familiarity with the Outlook web app’s interface. Users who are less experienced or unfamiliar with the software may find it challenging to perform the export correctly.
  • Potential for data loss: If not performed carefully, there is a risk of unintentionally deleting or losing emails during the manual export process. This can occur when users mistakenly select incorrect folders or perform actions without fully understanding their consequences.

Recommended: Free Ways to Export Office 365 Mailbox to PST

#2: Expert Choice to Export Emails from Outlook web App to PST

Did you know there’s a faster and more efficient way to export your Outlook emails to PST file? Introducing the Backup Tool developed by BitRecover, a trusted expert-built tool designed to simplify the process and keep your data secure. Let’s explore its remarkable features and see how you can effortlessly export your emails.

How to Export PST File from Outlook Web App?

  1. Launch the software, and enter your OWA email and password in the required fields. Click “Log in” to proceed.
    OWA credentials
  2. Select required folders to create PST file from Outlook online.
    Select folders
  3. If desired, use filters by checking the filter option.
  4. After that, choose PST as a saving option.
    Saving options
  5. Enable option to split PST file, choose required size, and specify the destination where you want to save the PST file.
    Browse destination path
  6. Click on the Backup button to export emails from Outlook Web app to PST file.
    Export Emails from Outlook Web App to PST
  7. The tool is creating PST file from Outlook online, please wait.
    Creating PST file from Outlook online
  8. Finally, after receiving completion message, get resultant PST file.
    Exported PST file

Notable Features of The Advanced Software

  • Effortlessly create .pst file from multiple Outlook Web Access accounts at once and save crucial time.
  • Preserve attachments, folders, subfolders, contacts, calendars, events, and tasks during the export process.
  • Extract email addresses and email attachments separately for better organization.
  • Enjoy limitless export options, including filtering by date and email fields.
  • Compatible with both Windows and Mac operating systems.
  • Selectively export specific subfolders from OWA to PST file for more targeted results.
  • Suitable to export emails from Outlook Web App to hard drive in multiple standard formats.
  • The tool completes OAuth authentication to ensure legal compliance and security parameters.

#3: All-In-One Tool to Create PST from Outlook Web Access

Note: If you use Outlook Web App (OWA) and some other different cloud-based email services, the BitRecover Email Backup Wizard is a versatile solution. This all-in-one wizard permits to export emails from Outlook Web App to PST file and it also supports over 90 online email services. It enables you to save your data locally in a secure file format.

If you are looking for software to do enterprise-level backup and export tasks, then go with this tool. Like other BitRecover products, it also comes with a free demo version, so you check it before investing. Its freeware version permits to export of 25 emails from each Outlook Web App folder to PST format so let’s check it now.

How to Create PST File from Outlook Web App?

  1. Start the suggested software and choose as an Email Source.
  2. Enter Outlook Web App credentials and press Login.
    outlook web app
  3. Select the required OWA folders from the software panel that you want to export.
  4. Choose PST as a saving option.
    create .pst file from outlook web access
  5. Use advance filters to create .pst file from Outlook Web Access.
  6. Browse the destination path to store output data in PST format.
  7. Press Backup to start exporting PST files from Outlook Web App account.


The process to export emails from Outlook Web App to PST file has never been easier! In this article, we explored 3 methods to achieve this task effortlessly. The best decision is to prefer the professional method to avoid any kind of serious issue while creating PST file from Outlook Web App. You now have the tools to export your emails with confidence. Choose the method that suits your needs best and enjoy a hassle-free email backup process. Say goodbye to the fear of losing important emails and hello to peace of mind!