How to Export Emails from Outlook Web App to Gmail?

Rollins Duke   
Published: May 9th, 2024 • 6 Min Read

Are you looking to export emails from Outlook Web App to Gmail account? But not able to find any correct solution. Don’t worry now, we will provide you 2 best solutions through this blog. You can use manual as well as automated methods to solve your issues. Read this informative blog to learn about both latest available approaches.

Most of the formal communication of the people takes place through email and mainly users prefer using MS Outlook for doing so. Now Microsoft has launched the Outlook Web App (OWA) which is an online edition that allows to create email addresses like [email protected]. OWA is a short form of this application.  Outlook Web app stores emails, tasks, calendars, address books, and many other things. But still, some users want to import email to Gmail. They are facing difficulty in completing this procedure.

Now let’s have a look at different ways to transfer emails from Outlook web app to Gmail account.

Read Next: Easiest Tips to Export Outlook Online Emails to Hard Drive

Manual Method for Adding Email to Gmail

Gmail comes with an inbuilt option that allows you to import mail and contacts from all IMAP and POP3 webmail accounts. This blog post shows how to import email to Gmail using the manual approach. However, this is a quite lengthy process that requires technical knowledge depending on the receiving errors. So check both options before adopting.

How to Import Email to Gmail Manually?

  1. Firstly, login into your Gmail and click on the Gear icon.
  2. Then, choose See all settings in the top right corner.
    See all settings
  3. After that, select the Accounts and Import option.
    Accounts and import
  4. Next, select Import Mail and Contacts to import emails.
    Import-mail and contacts
  5. Enter your email address and click Continue.
    Enter OWA email ID
  6. After that, click Continue to accept import terms and conditions.
  7. Fill OWA email ID to validate authentication and press Next.
    Enter ID
  8. Enter your account password and click Sign In.
    Fill OWA password
  9. After that, ShuttleCloud migration needs your permissions, choose Accept.
  10. Now see the Authentication successful message and close this window.
    Authentication successful
  11. Then select items to import and tap the Start Import button.
    Import email to Gmail
  12. Your messages are being imported, click the OK button.
    Adding email to Gmail
  13. Finally, adding email to Gmail, wait up to 2 days to complete.
    Import process

Limitations of Using the Non-Automatic Method

There are many limitations to using the Manual method. This method includes technical steps. It is not understandable for non-technical users. Therefore, non-technical users will not be able to complete this process by using this method. It will take a lot of time as well depending upon the size limit of the file.

Even there is no filter option available to import email to Gmail account. Most of the time users may receive different types of error messages depending on their computer, browser, and Gmail settings.

Automated Method to Export Emails from Outlook Aeb App to Gmail

Users can take the help of automated software for the completion of the task without having any problems. By using Backup Software users can solve the issue of transferring emails from Outlook Web App to Gmail. This tool is compatible with all systems having Windows and Mac OS. It always preserves the folder hierarchy and email structure of the mailbox. So, users can import email to Gmail along with all metadata properties and header information.

How to Add Email to Gmail Automatically?

  1. Firstly, you have to install and run the software on your system.
    Run software
  2. Then enter OWA credentials like login ID, and password, and press Login.
    OWA credentials
  3. After that, select the required folders for the export procedure.
    Select folders
  4. Enable the specific filter according to your requirements.
  5. Then, select Gmail from the given list as a saving option.
    Select Gmail
  6. Now enter Gmail credentials i.e. Email Address and Password.
    Enter credentials
  7. Then, select the Backup button to start adding email to Gmail.
    Export emails from Outlook Web App to Gmail
  8. A pop-up box will appear after the completion of the process.
    Process completed
  9. Lastly, login to your Gmail account to see the exported data.
    Login to Gmail

Some Prime Features of Software

  • Enable Filters: This software provides multiple email filter options export emails from Outlook Web App to Gmail selectively. Users can transfer emails from a specific date range, receiver email address, sender email address, or email subject. These email filtration options are most beneficial for users as they don’t have to do anything extra.
  • Select Folders: This software shows all Outlook Web App (OWA) folders in the software window. From here, users can check and select only desired email folders from the whole database. Using this advanced feature, users can transfer selected email folders from the whole database.
  • Folder Hierarchy: This Tool gives freedom to keep the original folder structure for migrated emails. After completion of the task, the users can preview all exported emails in the same folder structure as in Outlook web app. Users can get output data in Inbox, Sent, Drafts, All Mail, Spam, etc. folders.
  • Email Items: This application preserves all email components during transferring emails from Outlook Web App to Gmail. The tool maintains all the important items like Folders, Attachments, To, Cc, Bcc, Signature, Inline Images, Folders Structure, HTML Links, etc. for users.
  • Easy GUI: This application is specially designed for both professional and non-professional users. This software asks only for Outlook Web App account login details. After that users can easily select the email folders from the software panel. Finally, users have to select the saving option and select the Backup button.

Final Verdict

In this blog, we have described both ways to export emails from Outlook Web App to Gmail. The best solution is using the automated method, as it is a professional solution. Specialized tool for this issue. Manual methods are a time-consuming method and very technical as well. If users want to try the software first then, they can use the demo version of the utility as well. By this, they will get a chance to know the software. For more benefits and unlimited migration, users can purchase the tool as well.

Similar Solution: Instructions to Export Emails to PST

User Queries with Expert Replies

Q 1: How to import email to Gmail?

You can use the inbuilt ShuttleCloud Migration Option or BitRecover Software to add email to Gmail.

Q 2: Can transfer folders to default Gmail folders?

Yes, enable the Save messages in default folders option, and then the software will automatically map the folders to the default folder.

Q 3: Does your software preserve all email properties during the process?

Yes, this software maintains complete email items and properties when exporting emails from Outlook Web App to Gmail.