How to Backup Hotmail Emails to Hard Drive Via 3 Methods?
Summary: Backing up Hotmail emails to hard drive means saving copy of your emails, attachments & mailbox data on your computer or an external drive. Many users want to backup Hotmail emails to hard drive or want to export emails from Hotmail to protect important data from accidental deletion, account issues or data loss while also keeping an offline copy. You can do this using Microsoft’s built-in export option or dedicated Hotmail Backup tool. The manual method is suitable for saving several emails or exporting your mailbox occasionally while professional tool is better choice if you want to export mailbox, preserve folder hierarchy or save emails in formats like MBOX, PST, PDF or EML. This blog explains both methods step by step to help you to choose best option for your needs.
Reasons to Backup Hotmail Emails to Hard Drive
If you export emails from Hotmail, it will help you to protect important messages & makes them easier to access whenever you need them. Here are some common reasons behind why users prefer to create backup:
- Protect Important Emails: A backup keeps copy of your emails & attachments safe. If emails are accidentally deleted or your account becomes inaccessible you can still access your saved data.
- Offline Access: After backing up your mailbox you can view your emails without an internet connection depending on file format you choose.
- Free Up Mailbox Space: If you save your older emails to your hard drive it will organize your mailbox & can also make it easier to manage important messages.
- Store Records: So many users save emails to keep essential conversations, invoices, receipts or project-related emails for future use.
- Avoid Data Loss: It will protect your mailbox from unexpected issues like account problems, accidental deletion & device failures if you create regular backups.
Before You Begin
Before backing up Hotmail emails to hard drive, make sure these things at first:
- You have to access your Hotmail (Outlook.com) account credentials.
- There is enough free space on system or external hard drive or not.
- If you’re using backup tool, download & install latest version before starting.
- You need stable internet connection during backup process.
How to Backup Hotmail Emails to Hard Drive Professionally?
If you need to backup whole Hotmail mailbox, preserve folder hierarchy & export emails in multiple file formats, the BitRecover Outlook.com Backup Tool can simplify process. It allows you to export Hotmail emails to popular formats like PST, MBOX, PDF, MSG, EML & more while preserving important email properties. The software is compatible with latest Windows & Mac operating systems.
To help users evaluate software before purchasing this tool offers free trial version. The demo edition allows you to export first 25 emails from each Hotmail folder giving you an opportunity to test its features & confirm that it meets your backup requirements before upgrading to full version.
How to Export Emails from Hotmail with Easy Steps?
Here is easy step-by-step guide to backup Hotmail emails to hard drive:
- Start Hotmail Backup Software on your Windows and Mac Machine. Enter Hotmail email address then hit Login for Graph API authentication.
- Enter your Hotmail.com password and click the Sign In button. Agree to the needed permissions.
- Use front checkboxes to choose necessary folders accordingly.
- After that, use inbuilt filters for the selective Hotmail backup process.
- Choose a saving option from 30+ email and document formats.
- Enable file renaming option to arrange output data in multiple styles.
- Click the Change button and set the internal or external hard drive as the destination.
- Hit the Backup button to backup Hotmail.com account data, please wait.
- The backup Hotmail messages task is completed successfully, click OK.
- Lastly, it automatically opens the destination path, so you can get output data.
Effective Features of Hotmail Backup Wizard
Here are some effective main features to export emails from Hotmail:
- Backup of Hotmail Email: Hotmail Backup software makes local copy of your Hotmail mailbox. The tool is built to complete Hotmail backup including every email and folder.
- Multiple Backup Options: Users get various backup options to export Hotmail emails to PST, MSG, MBOX, EML, PDF, DOC, TXT, XPS, etc. Even one can transfer data over cloud applications.
- Selective Backup Option: Before beginning the backup Hotmail messages to hard drive. You can even use filters to backup selective Hotmail emails by date, subject, sender, and receiver information.
- Conserves Email Properties: The complete Email header is serviced through the backup process. Details such as To, From, Cc, Bcc, Subject Detail, and Subject, etc., leftovers intact with the software while generating a backup of your Hotmail account.
- Fully Automated: Hotmail Backup Tool is fully automated software that asks only for account credentials to copy Hotmail emails to hard drive. Even this is a 100% safe and secure utility that completes OAuth Authentication to prevent unauthorized login.
Recommended: Expert Choice to Migrate Hotmail Emails to Office 365
Manual Methods to Backup Hotmail Emails to Hard Drive
Below we have explain 2 manual methods to export emails from Hotmail:
Method 1: Export Hotmail Emails Using Outlook.com’s Built-in Option
You can use Outlook.com built-in option to backup emails from Hotmail to hard drive:
- Sign in to your Hotmail using account credentials.
- Select Settings by clicking on the Gear icon.
- Choose the General option under settings.
- Now select the Privacy and Data option.
- After that, click the Export mailbox option.
- See the Hotmail backup process in progress.
- Please wait until you receive the download link email.
Points to Be Noted
- This manual method is capable to backup Hotmail account data into PST (Personal Storage Table) format.
- The Hotmail backup process may take up to 4 days to receive data download link email depending on data size.
Method 2: Save Hotmail Emails One by One
Below are easy manual steps to backup emails from Hotmail to local hard drive:
- Login to your Hotmail account with security.
- Open a Hotmail email to backup and hit the More Actions (three dots).
- After that, click the Save button to backup Hotmail message.
- Get the resultant email from the download folder of the hard drive.
- Again, repeat the steps to back up another Hotmail.com email.
Things to Keep in Mind
- You can use this method to back up Hotmail messages one at a time, but it takes a lot of time.
- The manual way can copy Hotmail emails to your computer in a format called EML.
Frequently Asked Questions
Q1. Is Hotmail backup tool compatible with Mac OS?
A: Yes, Hotmail backup software supports all the latest Mac and Windows OS.
Q2. Can I backup Hotmail emails to an external hard drive?
A: Yes, the tool has a Change button to browse a specific destination path. So first connect the external hard disk to your PC & then set it as the destination path.
Q3. Can I copy selected folders from Hotmail to hard disk?
A: Yes, before starting the backup process, the software shows all email folders in File Explorer view. Hence, you can use checkboxes to back up selected Hotmail folders.
Conclusion
This guide explained different ways to backup Hotmail emails to hard drive including both manual methods & dedicated backup tool. We also covered benefits of creating local copy of your mailbox, limitations of manual approaches & situations where each method is most suitable. If you only need to save few emails occasionally, manual options can be practical option to choose. However, for exporting whole mailbox preserving folder hierarchy or saving emails in multiple file formats, professional backup tool can simplify process. Choose method which best fits to export emails from Hotmail & create regular backups to keep your important email data safe & easily accessible.
