How to Split PST File by Year Using Archive Option Free?

Rollins Duke   
Published: May 10th, 2024 • 5 Min Read

“How to split PST file by year” is a common query among users today. In this article, we will explore multiple methods to accomplish this task. Outlook, being an email application, utilizes PST files to store various data like emails, journals, contacts, and notes.

It is important to note that the size limit of PST files differs across different versions of Outlook. For instance, the latest updates in Outlook 2021, 2019, 2016, and 2013 have imposed a limit of 50 GB for PST files.

So, if you have also exceeded your PST size limit in your Outlook version, then let’s start learning how we can manage the size limit by splitting PST file into smaller parts by year.

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Manual Method to Archive PST File by Year

To split PST files by year manually, follow the archive steps carefully:

  1. Click the “File” button and go to the “Info” option.
  2. Select the “Clean-up Tool” button and then give a click on the “Archive” option.
    archive pst by year
  3. Now you have to find the “Archive this folder and all subfolders” option and select it.
  4. Choose the specific account or folder that you wish to archive PST by year.
  5. Click on the “Archive items older than” button and select the desired year.
  6. Enable the Include items with the “Do not AutoArchive” checkbox.
    archive folders
  7. Finally, select a location to store the archive file and click on “OK“.

Please note that you must manually delete all items older than the selected year as large file crashes Outlook. Follow the above steps to split the PST files for subsequent years, such as 2016 and 2017.

Limitations of the Manual Method

While the manual method can effectively split PST file by year, it has some limitations:

  • Non-technical users may struggle with this method as it requires technical knowledge.
  • The manual method is complex and time-consuming, demanding significant effort.
  • Data loss is a common risk associated with the manual method.
  • There is no guarantee of the successful splitting of Outlook PST files by year.

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Automated Method to Split Outlook PST File by Year

No one wants to waste their time doing such easy work that can be done just with a few clicks. Fortunately, there are several online tools available. Among them, Bitrecover PST Split Tool for Outlook stands out as an advanced and reliable option. This software allows you to reduce PST file size with ease and precision by splitting PST files by year and other filtration options.

It maintains the native structure of the PST files while splitting and offers various advanced settings for a seamless experience. With this application, you can easily split PST by year, date, size, email ID, and folders. It creates separate folders for each year, efficiently breaking down Outlook PST files based on specific date ranges.

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How to Split PST File by Year?

As we discussed above that using an advanced application is always the right choice. Now let’s see how a look into the steps:

  1. Download and install the software on your machine, carefully following the instructions provided.
  2. The software will automatically detect the source location of your configured Outlook profile, or you can manually browse for it using the “Select Files” or “Select Folder” modes.
    outlook configured location
  3. If you need to split corrupt PST file by year, check the “Recovery Mode” option.
    recovery mode
  4. The software will scan and list all the PST files in the preview pane. Select the desired files using the checkboxes.
    pst directories
  5. Choose the destination location where the resultant data files will be stored.
    destination location
  6. In the “Split Options” section, select “Split By Date” to split the PST file by year.
    split pst file by year
  7. Set the desired date range and click on the “Split” button.
    split outlook pst file by year

Congratulations! The tool will automatically start splitting the PST file by year. Once the process is completed, click on “OK” and view the split files from the selected path.

Prominent Features of This Software

The software offers several noteworthy features:

  • It ensures the protection of your data during the splitting process.
  • The tool is compatible with all versions of MS Outlook, making it universally applicable.
  • If you are dealing with a large amount of data, you can conveniently increase PST file size in Outlook.
  • Users can easily split PST files based on specific years such as 2017, 2018, 2019, 2020, etc.
  • Additionally, you have the option to create a new folder directly to store the divided PST files by year.


Splitting Outlook PST files by year is a common need for many users. While a manual method exists, it has limitations in terms of technical knowledge, complexity, and data loss risks. Alternatively, an advanced tool like Outlook offers a more efficient and reliable solution, allowing users to split large PST by year easily while maintaining the native structure. With its user-friendly interface and powerful features, this tool provides a seamless experience to archive PST by year.