How to Remove Office 365 Accounts Easily and Securely?

  

Mark Regan
Published: May 30th, 2025 • 6 Min Read

Before you proceed to leave your job or switch to another cloud suite like Google. First, you should remove Office 365 account. But, before that there are some precautions you must follow. Here, we will help you in deleting your Microsoft 365 account. So, without wasting any time, let’s see the process.

Know your Office 365 Accounts

Before removing your account, you have to first understand what type of Microsoft 365 account you have. Office 365 provides different types of accounts or subscriptions like Microsoft 365 for Education, Personal Microsoft account and Business account. Each account offers you features and functions based on their purpose.

If you want to know which type of Office 365 account, You can easily determine it by looking at the part after @ symbol. If there is a custom domain name, then it is work or school. If it starts with @outlook.com, @hotmail.com, it is personal. To know your subscription, go to your Office 365 portal. Click on Your Info or Subscriptions and find out which type of subscription you have purchased. After finding out your account, now let’s see how you can delete it.

Preparations Before Microsoft 365 Account Deletion

Whenever you want to remove your account or data. Before that you must take some essential steps. This way there would be no misshapen while deleting your account.

• Backup your data before the process is important because by deleting the account your data will also be removed. So, keep a copy of all your data first.
• Unlink all the devices your Microsoft 365 account is connected to. This is to avoid errors and sync issues.
• Microsoft still billed you even after deleting the account. So, make sure that you cancel your subscription.
• If the account has administrator privileges. then transfer its ownership to the shared resources or assign a new global admin.
• Make sure your clients or colleagues know that you close your account.

Also double-check everything before deletion, because once you remove your account you cannot recover after a certain period. After preparing them, let’s go through the steps to delete the account.

How to Remove Personal Office 365 Accounts?

To delete the personal Microsoft 365 accounts, we have to first cancel the subscription. Then, we delete the account by using the following steps.

1. Go to your Microsoft official site and sign in it using the Office 365 details.
2. Click on Manage button and select the Cancel Subscription option.
3. Now, we unlink all the devices by going to your desktop settings.
4. Go to the Accounts option, choose the application and disconnect it.
5. Now, again sign in to your account, review the checklist and confirm it.
6. Provide a reason for closing the account and click Mark account for closure.

Delete Your Business Account from Office 365

For your business account the process is not straightforward. If you are the user, then your account is managed by the admin and they can delete your account only. Therefore, contact the IT administrator and request for account deactivation or deletion. If you are admin and want to remove Office 365 account. follow the steps below.

1. Sign in to your Admin Center and go to the Users.
2. Click on the Active users button. Find and select the user you want to delete.
3. Press the Delete user button and confirm you want to remove the account.

If you want to close your entire Microsoft 365 account, then cancel all the active subscription, remove custom domain, delete all user accounts and clear billing. Then, follow the steps.

1. In your Microsoft admin page, go to the Settings and click on Org settings.
2. Select the Subscription and cancel all active subscriptions.
3. After removing all the services, Microsoft will schedule the tenant deletion.

This process will take time and in that you can retain your organization’s data.

Remove Account from Specific Devices

If you don’t want an account connected to a specific computer or machines, then below we have provided the steps to do it.

On your Windows

1. Go to the Settings >> Accounts >> Email and accounts option.
2. On the Account used by other apps or Work or school accounts, search your Microsoft account.
3. Click on the account and remove it.

For Mac OS

1. Open your Office app
2. Click on your profile icon at the top right corner.
3. Select the Sign out. To remove the account, go to the System Settings.
4. Click on Internet Accounts, then choose Microsoft account.
5. Press the (–) button to remove it.

On Android

1. Go to the Settings and click on Accounts.
2. Select the Microsoft account.
3. Hit the Remove account. Then, sign out the Office apps.

For iOS

1. Run the settings, click on Mail and Accounts option.
2. Choose Microsoft option. Click on the Delete Account button.
3. Don’t miss to sign out to the Office apps.

To remove devices from Microsoft 365 accounts remotely.

1. Go to the Microsoft device page, sign in with your account.
2. Search your device you want to remove.
3. Click on Show details and Remove device.

Here are the different ways to delete Office 365 accounts. By following them you can easily remove your account. But, you must make sure that your data will be stored. As it also removes your data as well. For this, we have a perfect method for you.

Summary

Whether you are deleting your O365 account for a personal or any other reasons. We have provided ways that can help you. Before you remove Office 365 account. We mentioned precautions that you must follow before going through the solution. Backing up your data is a crucial when you are deleting your account. It helps you to save your data and access them whenever you want.