How to Remove Duplicate Emails in Exchange Server?

Rollins Duke   
Published: May 10th, 2024 • 5 Min Read

Several system administrators and business owners want to remove duplicate emails in Exchange Server. Users want to get rid of Exchange duplicate emails due to various reasons. As we all know that Microsoft Exchange Server is the first choice of business professionals for completing business email requirements.

Exchange Server is serving the industry since 1997 and it launched multiple editions till now, Exchange Server 2019, 2016, 2013, 2010, 2007, 2003, 2000, 5.5, 5.0, and 4.0. If you are using any version of Exchange Server then you can continue reading this blog post to get a reliable solution.

Why do Users Want to Delete Exchange Duplicate Emails?

Users may want to remove Exchange duplicate emails due to a variety of reasons. One common reason is to declutter their inboxes and reduce the amount of storage space being used. Even duplicate email messages can also be a source of confusion, so eliminating them can help users stay organized and avoid unintentionally responding to the same message multiple times.

Finally, deleting duplicate Exchange emails can help users to keep their inboxes secure, as malicious emails may be sent multiple times in order to increase the chances of them being opened.

  • Free up email quota space
  • To avoid confusion in deleting emails
  • Get rid of Exchange duplicate emails
  • To avoid search confusion
  • Get improved performance

Similar: Complete Steps to Remove Duplicate Emails in

Free Download Exchange Duplicate Email Remover

Email Duplicate Remover Tool is a perfect reliable software that has an isolated option to remove duplicate emails in Exchange Server. This is a fully automated solution that asks only for your account credentials.

You can download and install this software on any version of Microsoft Windows. This Exchange Duplicate Email Remover Tool is compatible with Windows 11, 10, 8.1, 8, Vista, 7, Windows Server 2022, 2019, 2016, 2012, 2008, 2003, etc.

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How to Remove Duplicate Emails from Exchange Server?

  1. Run Exchange Duplicate Email Remover and choose Exchange as an email source.
    exchange duplicate email remover
  2. Enter Exchange Server credentials and hit the Login button.
    exchange server credentials
  3. Thereafter, the tool will start adding MS Exchange folders in the software panel.
    adding office 365 folders
  4. Select specific Exchange folders for removing duplicates.
    select required folders
  5. Now you can use filter options for selectively removing Exchange duplicate emails.
    filter options
  6. After that, click the Remove button and then choose Yes for your confirmation.
    remove duplicate emails in exchange
  7. The software is started to remove duplicate emails in Exchange Server.
    delete duplicate emails in exchange
  8. Exchange duplicate emails are deleted and moved under the Duplicates Found folder.
    deleted duplicate emails in exchange server
  9. Login to your Exchange Server account and see all duplicate emails under a separate folder.
    login to exchange server
  10. Lastly, check deleted duplicates and delete the recently created Duplicates Found folder to free up some quota space.
    delete exchange duplicate emails

Email Duplicate Remover for Exchange Server Features

  • I am admin option allows you to choose specific user accounts for erasing duplicate messages.
  • This is a fully automated solution that asks only for Exchange Server account credentials.
  • You can check and uncheck the required Exchange folders for eliminating duplicate emails.
  • Exchange Email duplicate remover creates a SavingLog.txt file which stores information about erased duplicates.
  • It generates a new folder Duplicates Found and moves all duplicate emails into this folder.
  • The tool supports Exchange Server 4.0, 5.0, 5.5, 2000, 2003, 2007, 2010, 2013, 2016, and 2019
  • Remove duplicate emails from Exchange Server based on From, To, CC, BCC, Attachments, Subject, Body, and Time.

Similar: Easy Way to Remove Duplicates from Office 365 Account

Manual Way to Delete Duplicate Emails in Exchange?

  1. Login to your Exchange Server account.
  2. Type a possible duplicate word in the search bar and press Enter.
  3. Now you can see possible duplicate emails having a specific word.
  4. Open an email and check duplicacy and click the Delete icon.
  5. Analyse specific duplicate emails one by one and delete them.
  6. Go to Deleted Items folder and see all recently erased emails.
  7. Check Deleted Items option and select all deleted emails.
  8. Hit the Empty Folder option for erasing Exchange duplicates.
Note: Manual technique is available with some limitations. It allows the removal of duplicate emails from Exchange one by one so it takes much time and effort. Even one search term works at a time so this is too difficult to find actual duplicate messages. Sometimes you may accidentally delete Exchange emails that were not duplicates.

Commonly Asked Question and Answer

Q 1: I am using MS Exchange Server 2016 and I want to delete some same subject emails. Is it possible by using your software?

A: Yes, the software provides multiple choices to remove Exchange duplicate emails. Go to Filter Options and select the “Use Selective fields while checking duplication” option. Thereafter, check only the Subject option and other options should be unchecked. In this way, you can erase Exchange duplicate emails based on the subject.

Q 2: I have some orphan Exchange EDB database files, can I use your software to eliminate duplicates?

A: No, the software does not work with orphan Exchange Server EDB files. Your account should be active and connected to Exchange Server to use this software.

Q 3: Can I check duplicate Exchange emails before permanent deletion, if using your software?

A: Yes, this software moves duplicate Exchange emails under the new Duplicates Found Folder so you can check all duplicates in one place. Thereafter, you can delete the whole folder permanently to free up email quota storage space.

Evaluate It Now

We have discussed the complete details to remove duplicate emails in Exchange Server. We have suggested you top 2 useful techniques for resolving your query. Just download freeware duplicate email remover for Exchange Server which processes the top 20 emails from each folder for erasing Exchange duplicates. This software works the same as the professional version so just test it and after getting satisfaction activate it to delete emails from Exchange Server without any limitations.

Similar: Quick Methods to Remove Duplicate Emails in Hotmail