How to Migrate Emails to Mailfence Account?

Rollins Duke   
Published: May 10th, 2024 • 7 Min Read

Overview: Here we are going to explain the step-by-step guide to migrate emails to Mailfence account directly using both manual and professional methods with those benefits and limitations. If you also want to migrate emails then read the article till the end.


We all know that Mailfence is a widely used email service all over the world, people love Mailfence because it provides advanced security and OpenPGP-based end-to-end encryption.

I notice users are constantly migrating their data from one platform to the Mailfence account. But some of those users are not aware of the correct steps and methods to migrate emails to Mailfence accounts.

So, in this write-up, I will suggest the best and easiest methods to move your data from any platform to a Mailfence account.

Why Do Users Want to Move Emails to Mailfence Accounts?

Mailfence is a secure and private email service provider that offers various benefits to its users. Some of the key benefits of using Mailfence are:

  • Security: Mailfence provides end-to-end encryption, which ensures that only the sender and recipient can access the message. It also uses state-of-the-art security measures, such as two-factor authentication, to protect user data.
  • Privacy: Mailfence is committed to protecting its users’ privacy and does not sell or share user data with third parties. It also offers features such as anonymous sign-up and anonymous payment options to further enhance privacy.
  • Collaboration: Mailfence allows users to share calendars, contacts, and documents securely, making it easy for teams to collaborate and work together.
  • Custom domain: Mailfence allows users to use their own custom domain name for email addresses, giving businesses and individuals a professional email address that is unique to them.
  • Accessibility: Mailfence is accessible from anywhere in the world and offers a user-friendly web interface that can be accessed from any device, as well as mobile apps for iOS and Android.

How to Migrate Emails to Mailfence Account?

Here we are going to show you all methods to transfer your emails from one account to Mailfence using both manual and expert solutions. We don’t want to waste your time with the manual method, so first, we are going to explain the expert solution and their benefits to migrate emails to Mailfence:

Method 1: Expert Solution: –

BitRecover Email Backup Wizard is one of the best and highly recommended solutions in the market to migrate emails from 90+ web-based email services to any file format or email service. Mainly IT experts and large organizations and companies use this tool to import PST to Mailfence or to move from one platform to another.

This software is created with highly advanced algorithms, which makes the utility more powerful and easy to use for all users. This tool comes with unique and amazing features, which make the migration process easy. Migrate emails to Mailfence process is mentioned below in detail with the benefits of the software.

Working Steps for Emails to Mailfence Migration

Important Note:If you encounter an error while configuring your account, make sure you have IMAP enabled and use an app password instead of the normal password.

  1. After successful installation of this software, click on the “Next” button.
  2. Now choose the source from the appearing 90+ webmail services list. (If your web-based email service is not listed, then choose the IMAP option.)

    installation of this software

  3. Enter the login details i.e., email address and password/app password to migrate emails to Mailfence.
    If you are choosing IMAP then enter the details of IMAP Host and IMAP Port No.

    login details

  4. Enable the Advanced Setting option and click on the “Login” button:
    • Use Batch Mode: Enable this option and upload the CSV file that contains the login details of multiple accounts.
    • Proxy Server: If you are using proxy servers, then enable this and enter the details of the server.

    Advanced Setting option

  5. After loading the all data, check and uncheck the required folders and subfolders.

    check and uncheck the required folders

  6. From the select saving option button, choose the IMAP Server option.

    select saving option

  7. Apply the advanced filter option from the filter tab to migrate specific emails.

    advanced filter option

  8. Enter the login details of your Mailfence account including IMAP details:
    IMAP Host:
    IMAP Port No: 993

    login details of your Mailfence

  9. And click on the “Login” button to migrate emails to Mailfence.

    migrate emails to Mailfence

Why Expert Solutions are Better than Manual Methods?

  • Users can move their data from 90+ email services to Mailfence accounts directly including, Gmail, G Suite, Office 365,, Rediffmail,, GoDaddy, AOL, EarthLink, etc.
  • The software allows users to migrate emails from multiple accounts at once, by sampling upload the CSV file that contains the login details of all accounts.
  • Users can migrate unlimited emails without having file size limitations, and you check or uncheck the folders that you want to migrate emails to Mailfence.
  • The advanced filter option allows users to migrate specific emails via Date Range, To, From, Subject, etc. also, you can exclude unwanted folders and
  • Original folders hierarchy and email components (Bcc, Cc, To, From, Subject, Time, Date, Formatting, Colour, Inline, Images, Signature, etc) will be retained while migrating emails to the Mailfence account.
  • This software is compatible with all windows versions including the latest Windows 11, 10, 8, 7, and all previous versions.

Now you can see, why we recommend you expert solution, but I know still some users want a manual way. Don’t worry, those freeways are mentioned in detail below:

How to Migrate Emails to Mailfence Manually?

Here are two manual methods available to migrate emails, select the method according to your situation.

Method 1: Connect POP/IMAP Account in Mailfence

  1. Open your Mailfence account.
  2. And click on Settings >> Messages >> External addresses options.

    migrate emails to mailfence

  3. Here are your email services listed then click on them.
  4. For not listed services choose the Other (POP) or Other (IMAP) option.
  5. Enter the email address and IMAP or POP settings details for configuration.

    If you have faced any error while connecting the account, then enable the IMAP (For IMAP-based services) and POP (for POP-based services) settings and use the app password.

  6. Successfully set up, drag and drop the emails to the Mailfence account.

Method 2: Import Emails to Mailfence Account

Mailfence allows users to move emails, that are contained in EML format with a 50 MB limited size.

  1. Open your Mailfence account.
  2. Click on the “Messages” option


  3. Click on the “More (…)” >> “Import” account.


  4. And choose the “Import” button.


If your data contains the folder, then zip the complete file and migrate emails to Mailfence.

Why Manual Methods are Not Good?

  • If an error occurs, repeat the process again and again.
  • The hierarchy will not be maintained when migrating email.
  • The process will take a long time to complete.
  • And if you’re uploading email, you can only import EML files to Mailfence with a size limit of 50 MB.

All Situations One Solution: BitRecover has an amazing Cloud Backup & Restore tool, which enables users to migrate data from any email service, and also users can move emails from any file format to 25+ saving options. So, if you want to migrate emails to Mailfence from an email service with file formats, then go for this solution.

Time to Say Goodbye

Here we have mentioned all the possible ways to migrate emails to Mailfence using manual and expert solutions. I suggest going for manual methods if you have limited or fixed data. But if you have large data, then you should take the help of an expert solution that provides the best and most advanced features for secure migration.