How to Extract Contacts from Office 365 Account?

  

Rollins Duke   
Published: June 13th, 2025 • 7 Min Read

You are switching your email platforms and want to move your important contacts from Office 365. That sound difficult? Well don’t worry, we are here to help you. In this article, we are going to provide you with four different methods to extract contacts from Office 365. We will also discuss the scenarios why you need to export the contacts so properly read this article.

Any individual or businesses who uses Office 365, may agree that it is not only a productivity suite but also a centralized environment for communication, collaboration, and information management. Whichever, Microsoft’s email management products (Web or desktop Outlook). Your contact list automatically stores with the help of Office 365.

But what if you want your Microsoft 365 contacts in your local desktop or another platform. For this you have to export them. So, here we are going to help you. But, before that let’s see the situations where you need to extract your contacts.

Scenarios Where you Need to Download Office 365 Contacts

• When the organization merges, splits, acquires or rebrands. They do tenant-to-tenant migration to save their important data including contacts for smooth communication.
• To protect the contact information, many users take backup of their information.
• If you are switching your computer, you have to also export your contacts to transfer them in a new environment.
• You are using a CRM to manage your contact. In that case, you need to extract your Office 365 contacts.
• For analysing, tracking and recording, it is best to save a list of your contacts.

These are the common instances where users need to get their contacts. Now, the question is how can you do this. Below we have explained them.

Get Office 365 Contacts using Outlook Desktop

Microsoft Outlook is also part of Office 365 and it provides you built-in features to extract contacts. So, if you want to get your important information, follow the steps below.

1. First run the Microsoft Outlook and go to the File option.
2. Click on the Account Settings, then select + icon to add a new account.
3. Provide the details of the Office 365 account and sync your account.
4. After that, go to the File menu again and click on the Open & Export button.
5. Select the Import/Export button, then Export to a file.
6. Choose the Comma Separated Value option. Select the Office 365 contact folders.
7. Save the file to a desired location.

This is the simple steps to extract contacts from Office 365. If you don’t have the desktop Outlook, then follow the next method.

Save Contacts from Microsoft 365 with Outlook Web App

Before using this method, you have to first configure your Web Outlook with the Office 365 account. Then, follow the steps below to extract the contacts.

1. After connecting the Office 365 account. Go to the People tab.
2. Select the Manage button and press the Export contacts option.
3. Choose the contact folder you want to export.
4. Lastly click on the Export option and save it in CSV format.

Extract Contacts from Office 365 by PowerShell

If you know how to use PowerShell, then this method would be easier. This method is for those who regularly work on PowerShell and want to get their contacts.

1. Run the Powershell module and connect with it Exchange Online: Connect-ExchangeOnline -UserPrincipalName [email protected]
2. Now, login to Office 365.
3. Follow this command to export your contacts: Get-MailboxFolderStatistics [email protected] | Where-Object {$_.FolderType -eq "Contacts"}
4. After your work done, disconnect the Exchange Online: Disconnect-ExchangeOnline

Here are the manual ways to export your Office 365 contacts. They are free to use, but indirect approaches. Which means it is a time-consuming process and there are chances of losing some of the information. To avoid that, IT professionals recommend using specialized software.

Steps to Extract Contacts from Office 365

1. Download the tool and run on your machine.
2. Enter the credentials of the Office 365 account in the text field. Then, click on the Sign in option.
   
3. After that, the tool fetches all your data and click on the contact folder from the left panel.
4. Now, from the Saving option, select the CSV option.
   
5. Provide a destination and press the Backup button.
   

By following these steps you can easily get your contacts directly from your Office 365 account. The software also provides several features which we mentioned below.

Features of the Software

• The product is a smartly designed application and capable of saving your data from Office 365 to your local drive or any place.
• The software is fully compatible with Microsoft Windows and Mac OS.
• The tool secures the credentials of the Office 365 account and never saves them to its database.
• It preserves the data integrity of data throughout the process.
• If you want to try the software, then you can download its free version.

The Final Words

Whenever you want to extract contacts from Office 365. Follow the methods mentioned in this article. Also, by understanding the scenarios you can identify when you needed to save your contacts. Although you can use any method based on your needs. But, if you are exporting the data for a big company, then the professional method is the best choice. To know more about this, contact our support team.