How to Export Outlook Folders on Desktop in Multiple Formats?

Rollins Duke   
Published: May 10th, 2024 • 5 Min Read

Summary: Are you unable to find the most appropriate method to export Outlook folders to desktop? Then read this complete guide to learn how to copy Outlook folders to desktop in a very seamless manner. We have explained manual and professional’s methods save Outlook folders to desktop in any file format you want. Let’s start!

Ever wondered why users want to export Outlook folders to desktop? Because users have started realizing the importance of data backup, which also includes saving emails from Outlook to desktop. Nowadays data is crucial and the same holds for Outlook data too!

In this write-up, we will show you complete methods of how to save Outlook folder to PC using manual and professional methods. so, follow all the steps and instructions with focus.

Why to Export Outlook Folders to Desktop?

  • Export Outlook folders to your desktop for a quick backup, easy offline access, and streamlined organization.
  • Copying Outlook folders to desktop enhances security, free up space, and simplify data migration to another device.
  • Quickly retrieve essential information, adapt to email client changes seamlessly, and enjoy peace of mind with a readily accessible local copy on your desktop.

Top Ways to Copy Outlook Folders to Desktop

Here we will show you manual and professional solutions to download Outlook folders to desktop. All the steps and processes are mentioned below one by one:

Method 1: Save Outlook Folder to PC Manually

The most powerful and popular email client, Outlook itself offers a way to export Outlook folders to desktop to user’s desktop. So if you want to save an specific Outlook folder to your storage device, follow the steps mentioned below:

  1. Open your Windows computer and launch Outlook application and go to File Tab.
  2.  Select Open & Export option then choose Import/Export on the next on Import/Export option
  3. Click on Export to a File from the next dialogue box.Click on Export to a File
  4. Next, choose Outlook Data File (.pst).choose Outlook Data File (.pst)
  5. Then check the required folders, also Check Include subfolders option if you want.check folders
  6. For the final step, click Browse button and select a path on your desktop then click Finish.
    Browse location

Note: It is important for you to know that, the manual procedure will generate and copy Outlook folders to desktop in .pst format. PST files only support Outlook and cannot be opened with any other application. So there is no benefit of exporting Outlook folders to desktop in PST format as you will always need Outlook to open it. Hence you can take help of the tool to directly save Outlook folder to PC in multiple file formats.

Method 2: Export Outlook Folders to Desktop in Multiple File Formats

Professional and experts avoid using manual ways, so here is the solution they recommend. Those who use Outlook PST Converter for performing this task, can quickly copy Outlook folders to desktop in bulk in multiple file formats such as MSG, EML, EMLX, TXT, PST, MBOX, HTML, DOC, vCard, CSV, PDF, OLM, etc. This application is built with advanced technologies which does not need human’s effort and complete the task on it’s own. Users just need to give a few mouse clicks to instantly This tool can be used by novice users as well to save Outlook folder to PC. Not only this, the software has various advanced features to download Outlook folders to desktop. complete process and some of the advanced features are mentioned below:

How to Save Outlook Folders to Desktop?

Follow these simple steps to learn how to save Outlook folders to desktop using the advanced solution:

  1. First, download and install the mentioned tool on your desktop.

    export Outlook folders to desktop

  2. This user has to select convert configured Outlook mailbox data.

    configured Outlook

  3. Thereafter, select required folders export Outlook folders to desktop.

    required folders

  4. Now, select desired saving option like MBOX, MSG, EML, PDF, EMLX, etc. from the given drop list.

    saving option

  5. Finally, tap on the Backup button to begin the process as soon as possible.

    backup button

  6. After completion of the process, a pop–up box will appear on the screen. Click on OK to exit.

    export Outlook folders to desktop

Features of the Tool to Save Outlook Folder to PC

  • Bulk and Selected Data Conversion: The software allows users to copy Outlook folders to desktop in bulk at one time without any file size. Also, the tool preview complete Outlook emails before the process, so users can select the required data from here.
  • Load Data Automatically: The software has the power to load Outlook data directly from the location of Outlook using the “convert configured Outlook mailbox data” option to export Outlook folders to desktop.
  • Dual Options: this tool provides a dual option for those users who have orphan and corrupted PST files. using “select files” and “select folders” options, users can upload single and multiple Outlook data files.
  • Multiple Saving Options: The software has multiple saving formats such as PST, MBOX, EML, PDF, MSG, TXT, HTML, CSV, vCard, and other formats. So whether users want to save Outlook emails to hard drive, print Outlook emails, or export Outlook emails in MSG format, they can do it all. Also, users can convert Outlook emails to various email services like Office 365, G Suite, Yahoo Mail,, etc.
  • File Naming Option: if you want to save data as EML, MSG, TXT, or PDF, then users can manage their converted data using the file naming option via Date, From, To, Subject, etc to maintain folder hierarchy after the process.


In the above blog, we have discussed how to export Outlook folders to desktop. Above mentioned methods are helpful for users to copy Outlook folders to desktop smoothly. Users can follow the techniques mentioned here for easy and effortless solutions. We have mentioned solutions for all the users using the Outlook email clients.

If users are facing then, use the trial version of the application for better understanding. After having satisfaction users can purchase the licensed edition for more features and benefits.