How to Copy Outlook Emails to a Flash Drive? Safe Methods
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Wondering how to copy Outlook emails to a flash drive? You can export Outlook emails to USB drive by exporting them as PST format, an Outlook Data File. This article has explained multiple easy ways using which anyone can effortlessly save Outlook emails to Flash Drive. So let’s start reading this complete step-by-step guide to explore the top 3 ways to copy Outlook emails to USB Flash Drive seamlessly.
Without any doubt it is true that Microsoft Outlook is an important email client for both Organizations and individuals. Outlook stores our sensitive information which we do not want to lose in any case. For backup and several other purposes we need to export Outlook email to USB Flash Drive as this is known to be the best way to secure any information.
Hence this is not a hard process, but sometimes users face many problems while the process is going on. In this write-up, we will show you how to copy Outlook emails to a flash drive along with all the Outlook information such as contacts, calendars, notes, etc. Also we have discussed a few common reasons behind copying Outlook data to Flash Drive.
Why Export Outlook Emails to USB Drive?
So before moving to the steps to save Outlook emails to Flash Drive, let’s explore its importance and how it can be beneficial for your sensitive Outlook emails data. Here are some of the common issues for which it can be important to copy Outlook data to Flash Drive:
- Incidents such as technical errors, hacking, data loss, etc. cause loss of our important information. Exporting Outlook emails to Flash Drive can keep our data safe for lifetime.
- Copying Outlook emails to Flash Drive allows you open OST files and PST files offline anywhere and anytime without having internet connection.
- Exporting Outlook emails to USB Flash drive, you can create a backup of your Outlook data and then move Outlook emails to another computer whenever you want.
- Exporting Outlook emails to Flash Drive also prevents your data from digital landscape scenarios such as computer crash, virus attacks, Outlook PST errors and auto updates.
How to Copy Outlook Emails to a Flash Drive? Top 3 Methods
We will show you two manual methods to export Outlook emails to USB Drive manually and then using the advanced tool. But before we begin the manual process, read all the precautions and limitations given below:
Precautions Before Starting Manual Process
- Create a backup of the PST file, since it is conceivable that the USB drive you are using is infected with a virus, or it is also possible that the PST file you are using is corrupted, in which case the infection will spread to your USB stick.
- There is a significant possibility of data loss if any step is skipped in the process to save Outlook emails to USB Drive.
Method 1: Copy Outlook Emails to Flash Drive with Import/Export
If your Outlook is set up with an IMAP server, then you can create a PST file using Outlook and then export Outlook emails to USB Drive. Complete steps are mentioned below:
- Open Outlook email client.
- And then, click on the “File” >> “Open & Export” >> “Import / Export” option from the list.
- Now hit on the “Export to a File” and “Outlook Data File (.PST)” from the drop-down.
- Next, select the folder and data that you have to export to USB Drive.
- Lastly, apply the filter and locate the Outlook PST file in Windows as per your need.
Now you will get the PST file on the selected location. Just simply connect your flash drive to your computer and copy Outlook emails to Flash Drive.
Method 2: Move Outlook Emails to USB Drive with Drag & Drop
- Simply connect the USB Drive with the computer and create a new folder.
- Launch Outlook application and select the Outlook emails you want to export to the USB drive.
- Drag and drop the required emails to the New folder to copy Outlook emails to Flash Drive.
Drawbacks of Manual Methods: Manual methods are effective but there are a lot of limitations and drawbacks of using it. Read the points given below:
- First of all it’s a time-consuming process, if you have to save Outlook emails to Flash Drive you need to repeat the steps.
- As manual task is quite lengthy, it may cause several errors due to which the process can fail and cause data loss.
- The major limitation is PST files can be opened only with Outlook, so even if you export Outlook emails to Flash Drive, you will need Outlook to access them.
Method 3: Quick Solution to Export Outlook Emails to USB Drive
All in one and hassle-free BitRecover Outlook PST File Converter Tool to save Outlook emails to USB Flash Drive with complete information. The software has multiple advanced and sophisticated features and is capable to repair corrupt PST files and convert them securely without losing data. Not only this, the tool support both PST and OST files and convert them into 30+ standard file formats. Also, the tool supports all types of corrupted, damaged, and orphan files.
Steps to Export Outlook Email to USB Flash Drive:
- Firstly, download and run the software on your machine to save Outlook emails to Flash Drive.
- Now, upload the Outlook data file using the given options.
- After that, all the data of the Outlook data file will appear on the screen, and select the required data.
- Now, hit on the “select saving option” and choose a required file format for PST file conversion.
- Apply advanced filter option for selective export data as per your requirements.
- Check Create exception log check box to get a report of of exceptional data that couldn’t be able to export.
- Check the Incremental checkbox to skip the data that has already been exported.
- And then, browse the desired location to export Outlook emails to USB Drive.
- Lastly, hit the “Next” icon to export Outlook emails to a USB flash drive with contacts.
Differences Between Manual Methods and Professional Solution
| Features | Import/Export | Drag & Drop | Professional Solution |
|---|---|---|---|
| Ease of use | Moderate | Easy | Easy |
| Bulk Export | Yes | No | Yes |
| Multiple File Formats | PST only | Limited | 30+ formats |
| Export Contacts & Other Data | Yes | No | Yes |
| Corrupt PST/OST Support | No | No | Yes |
| Filtering Options | Limited | No | Advanced |
| Best For | PST backup | Few emails | Bulk & flexible export |
| Overall | Good | Basic | Most comprehensive |
Conclusion
Using the above-mentioned technique anyone can easily export Outlook emails to USB flash drive with contacts etc. Pro technique allows to save Outlook emails to Flash Drive in multiple file formats while the manual method permits to copy Outlook emails to Flash Drive in PST format only. In the pro method, you will get multiple advanced features that will help you with Outlook file management, and the tool maintains all important items during backing up Outlook emails to USB flash drive.
Questions Related to Save Outlook Emails to USB flash drive:
Q 1. Can I copy my Outlook emails to a Flash Drive?
Ans. Yes, you can copy Outlook emails to Flash Drive manually or using the professionally recommended software.
Q 2. How do I export Outlook emails to a Flash Drive at once?
Ans. Download the given tool on your computer and export Outlook emails to Flash Drive in bulk at once.
Q 3. Can we perform these methods on Windows and Mac both?
Ans. Yes, the methods discussed in the article work on both Windows and Mac.
Q 4. Is Manual method suitable to save Outlook emails to Flash Drive?
Ans. According to technical experts and professionals, manual methods are not suitable to perform such tasks related to data and information as they include a lot limitations. However, the best way to export Outlook emails to USB flash drive is using the tool.
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