How to Save Outlook Email to OneNote Notebook?

Rollins Duke   
Published: March 26th, 2024 • 5 Min Read

Nowadays a lot of users want to save Outlook emails to OneNote Notebook, but they don’t know how to do that. If you are also facing the same issue and searching for a solution to send Outlook email to OneNote, then this writeup is for you.

In this blog post, we are discussing manual and professional methods to save email to OneNote from Outlook. Let’s, continue reading this article and get tips and tricks to export Outlook emails to OneNote Notebook.

Why Save Email to OneNote from Outlook?

  • Users send Outlook emails to OneNote to create a digital notebook of their Outlook emails.
  • Various users prefer to save Outlook email to OneNote to get enhanced collaboration.
  • Sometimes business professionals want to transfer Outlook email to OneNote cloud platform to access emails from anywhere.
  • OneNote application comes with advance search capabilities so you can find any information within seconds.
  • After saving Outlook email to OneNote, users can easily access saved emails using various devices with OneNote installed.
  • It permits to share information with other OneNote users easily.
  • OneNote is available 100% free of cost and users can create unlimited Notebooks with Sections.
  • It can be easily synchronized with various cloud-based services such as Salesforce, Evernote, Dropbox, etc.

How to Send Outlook Email to OneNote Manually?

  1. Start MS Outlook on your Windows computer.
  2. Select ‘File‘ and choose ‘Options‘ to continue.
  3. Choose ‘Advanced‘ from the Outlook options.
  4. After that, scroll down to the ‘Other‘ option.
  5. Enable ‘Use send to OneNote with OneNote for Windows 10, if available‘.
  6. Then, press the ‘OK‘ button and restart your Outlook.
  7. Afterward, open an email in Outlook and double-click on it.
  8. Choose the ‘Send to OneNote‘ option available in Outlook ribbon.
  9. Select a Notebook to tap on the ‘Ok‘ button.
  10. Outlook email opened in OneNote successfully.
  11. Click ‘File‘ and then select the ‘Export‘ button.
  12. Choose ‘OneNote 2010-2016 Section (*.one)‘ and click ‘Export’.
  13. Browse a destination path and press the ‘Save‘ button.

What Are Manual Method Limitations?

The manual method permits to exporting of Outlook email to OneNote one by one, so it seems suitable for personal use. This technique takes much longer time when users want to save Outlook emails to OneNote in batch. Outlook and OneNote applications should be installed on your machine to utilize manual way. If your Outlook crashes and unable to start, then you cannot use this manual approach.

Pro Method to Bulk Save Outlook Email to OneNote

Outlook PST Converter Tool is a corporate-level software that allows you to move Outlook email to OneNote Notebook in bulk. There is no data size and quantity limitation while transferring emails from Outlook to OneNote.

This is completely standalone software that works without Outlook as it requires only Outlook profile data. Hence, just download its demo edition and follow the upcoming steps to evaluate it before purchasing.

How to Move Outlook Email to OneNote?

  1. Run the tool, it will automatically detect Outlook data from the default storage location after that press the Next button.
    Add Outlook data
  2. Now you can view Outlook email folders in the software interface, check all or desired folders, and press the Next button to continue.
    Select required folders
  3. Select CSV as saving format as shown in the respective screenshot.
    Saving Outlook email to OneNote
  4. Press the Convert button to convert Outlook PST to CSV format.
    Save Outlook email to OneNote
  5. The process is running and showing live progressive report too.
    Live conversion
  6. Select the resultant CSV file, right-click on it, and choose Rename option.
  7. Rename the .csv file to .xls formats and press the Yes button.
    Rename CSV file to XLS
  8. Run Microsoft OneNote and choose INSERT >> Spreadsheet >> Existing Excel Spreadsheet option.
  9. Select the renamed XLS file from the computer and press the Insert button.
    Send Outlook email to onenote
  10. Now choose the Insert Spreadsheet option from three different options.
    Insert Spreadsheet
  11. Please wait while OneNote inserts the document.
    Wait while OneNote inserts the document
  12. Now you can see Microsoft Outlook emails in OneNote Notebook.
    Transfer Outlook email to OneNote

In this way, Microsoft Outlook 2010, 2013, 2016, 2019, and 2021 users can easily preview their email messages in OneNote Notebook inclusive of all important information such as Date, Subject, Body, From, To, Cc, etc.

What Are Software Features and Benefits?

  • Batch save Outlook email to OneNote application without facing any size limitations.
  • If your Outlook is unable to start, then you can transfer Outlook email to OneNote from profile data.
  • Specially designed for business professionals and enterprise users to complete this task within less time.
  • This is an all-in-one software that assents to convert PST to PDF, XPS, DOC, RTF, EML, MBOX, EMLX, etc.
  • The tool has an isolated option to export Outlook contacts to CSV and VCF formats with complete details.

Frequently Asked Questions

Q 1: How do I move email from Outlook to OneNote?

  1. Enable ‘Use send to OneNote with OneNote for Windows 10, if available‘.
  2. Open an email in Outlook and double click on opened email.
  3. Select the ‘Send to OneNote‘ option from the Outlook ribbon.
  4. Choose a Notebook and click the OK button to continue.
  5. Then, see Outlook email in OneNote notebook.
  6. Save Outlook email to OneNote .one file extension.

Q 2: Can I save Outlook inbox emails to OneNote at once?

Yes, select only the Inbox folder from the software panel, then complete the conversion.

Q 3: Can I run your software on Windows Server 2022?

Yes, the recommended software is compatible with the latest Windows Server 2022 and Windows 11 OS.

Final Thoughts

Above we have discussed 2 expert verified tricks to save Outlook email to OneNote Notebook. The manual method comes with some limitations, so it seems suitable for personal and home users. The automated software comes with some advantages that make it suitable for business and enterprise use. You can go with any solution to export Outlook email to OneNote depending on your situation.