How to Export Gmail Emails to Excel CSV File?

  

Rollins Duke   
Published: October 14th, 2025 • 10 Min Read

Gmail, as an email service, is used by 1.8 million people daily. Many businesses and working individuals use Gmail professionally to have client conversions and for record-keeping of contracts and receipts.

Thus, there is a need to export Gmail emails to Excel CSV File for audit and conversation tracking purposes.
So if you are a Gmail user and want to learn “How to save Gmail emails to Excel”. Then you are in the right place.

In this guide, we will discuss “practical use cases of saving Gmail to CSV” and multiple methods for “How to export Gmail emails to Excel”.

Reasons to Download Gmail Email in Excel CSV Format

There are many benefits to exporting emails from Gmail to the CSV format. Understand why some users feel it is necessary to export Gmail emails to a CSV:

• Better Organisation: Exporting Gmail to Excel organizes Gmail emails into rows & columns and makes tracking and management easier.
• Data Analysis:  Analysts, researchers & accountants convert Gmail to Excel format to analyze communication trends, volumes, & patterns.
• Backup: Users save Gmail emails in Excel CSV format, which provides a reliable backup for record-keeping and archiving.
• Easy Access: Export Gmail emails to Excel format to access Gmail messages offline.
• Utilize Spreadsheet Features:  Enables you to sort, filter, and search Gmail emails in Excel using advanced Excel features.
• Detailed Reports: Businesses need to have detailed email reports for audits or legal regulatory compliance.

How to Export Gmail Emails to Excel?

There are multiple manual ways to export Gmail messages in Excel CSV format. Like relying on Google Takeout, App Script, and a reliable email client. Let us discuss each of them in a detailed way in this step-by-step guide. 

Method 3: Google Takeout to Export Gmail to Excel

Note: Keep in mind that Google Takeout does not export Gmail emails in CSV format. Using Google Takeout only allows you to save Gmail emails in MBOX format. You will need to convert Gmail emails into CSV files from MBOX.

Follow the steps below to Export Gmail emails to CSV format:

1. Open Google Takeout and Sign in.
2. Click on “Deselect all” and scroll down to choose “Mail”.
3. Choose the option for “All Mail data included” to export Gmail emails to Excel.
4. Click on “Next step”.
5. Choose .zip from the file type.
6. Verify your identity and “Create Export“
7. Extract all the MBOX emails using the file explorer in Windows.
8. Use any Email Client or Converter tool to save Gmail emails as an Excel file.

Tip: You can use the BitRecover MBOX to CSV Converter tool to convert these Gmail emails into CSV files.

Limitations

• This is not a direct way to export Gmail data to Excel.
• Highly time-consuming for the method with large files.
• You can not export Gmail emails in Excel with attachments.
• There is no option to filter or sort emails.
• Prone to data loss if the process is left incomplete.

Method 4: Google Sheet App Script to Download Gmail emails to Excel

The Google Sheets extension of App Script can also be a flexible way to extract emails from Gmail directly into a spreadsheet. You can further download the sheets in an Excel or CSV file

Here are the follow-along steps that help you export Gmail Emails to Excel using Google Sheets and Apps Script: 

1. Open Google Sheets and create a blank spreadsheet. 
2. Name the file “Gmail CSV Export”. 
3. Click on “Extensions” from the Menu Bar. 
4. Choose “App Script”. 
5. Clear All and copy-paste the following script:
   

   function exportGmailToSheet() {var sheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();sheet.clear();// Add headers
   sheet.appendRow([“Date”, “From”, “To”, “Subject”, “Snippet”]);

   // Define search query (modify as needed)
   var query = “label:inbox”; // Example: only inbox emails
   var threads = GmailApp.search(query, 0, 100); // Fetch first 100 threads

   for (var i = 0; i < threads.length; i++) {
   var messages = threads[i].getMessages();
   for (var j = 0; j < messages.length; j++) {
   var msg = messages[j];
   sheet.appendRow([
   msg.getDate(),
   msg.getFrom(),
   msg.getTo(),
   msg.getSubject(),
   msg.getPlainBody().substring(0, 500)
   ]);
   }
   }

   SpreadsheetApp.flush();
   }

6. Press the “Run” button.
7. Provide the required permissions.
8. You will now have all the Gmail emails stored in a Google sheet that you can export to Excel. 
9. To export Gmail to Excel for free, click on File >> Download. Choose Excel(.xlsx) or CSV. 

Limitations

• This method is unable to export Gmail emails as Excel with attachments.
• It can be highly technical for new users.
• Running the script can take a long time for exporting large Gmail mailboxes.
• Will only be able to extract the first 500 characters of body content.
• Can not directly export Gmail to Excel.

How to Export Gmail Emails to CSV in Bulk (Step-by-Step)

1. Firstly, download and install the software on your PC to export Gmail messages to CSV files.
2. Secondly, enter Gmail account credentials (Email Address & Password) and press the Login button.
3. Now, you can check or uncheck the folders which you wish to export in CSV format. Click on the drop-down button of ‘Select Saving Option’ and select CSV from the list.
4. Set Filter options as per your requirements to export Gmail to Excel seamlessly.
5. Use the ‘Destination Path’ text box to specify the location where you want to save the resultant Excel file. Finally, click on the Backup button to begin the procedure to export Gmail email to CSV file.
6. Downloading emails from Gmail to Excel file, please wait for a while.
7. The conversion process has been completed successfully, press the OK button. After that, it will automatically open the destination path so that you can easily get the resultant data.

Benefits of Using the Above Gmail to Excel Converter Tool

• The tool easily exports Gmail emails to Excel in batch, saving users valuable time.
• An ideal solution for technical and even beginner users due to its user-friendly interface.
• Except CSV, it supports multiple other file formats to convert Gmail emails to PST, PDF, MBOX, DOC, and more.
• Users can choose specific Gmail folders to export so that they only get the emails they need, avoiding unnecessary conversion and saving storage space as well.
• Use the Incremental Backup Option to avoid duplicacy.
• Compatible with all versions of Windows OS, whether it is the latest or an older edition.
• Does not require any technical expertise to export emails from Gmail to Excel or CSV.
• Offer it users advanced filter options based on date range, sender, subject, or folder to customize the export process.
• It is a 100% safe software with a quick processing speed and no risk of data loss.

The Verdict

In conclusion, the post describes a direct and simple solution to export Gmail emails to Excel. You can try this software on your own by downloading the free edition of the utility. However, this version is available on the product’s official website. You can download its setup file and install it for use. All features are possible to test by using this free edition.

Also, the only limitation present in the trial version is that it saves only 25 emails from each of the chosen folders. Remove this limitation by purchasing the full version of the tool. Hence, export Gmail emails to CSV in an uncomplicated manner.