How to Export Google Workspace Email to PST? Updated Guide
In this updated guide, we will walk you through 2 fully working and expert tested methods to export Google Workspace email to PST securely. This article covers everything you need to know about how Google Workspace export mailbox to PST including reasons, verified steps for manual ways and trustworthy automated solution for large migrations.
By the end you will get a clear understanding of how to export Google Workspace mailbox to PST without compromising security and data integrity. So, read the complete article.
Why Export Google Workspace Email to PST?
Before proceeding with the methods, it is essential to know why an organization needs to export Google Workspace mailbox to PST. Here are the most common reasons.
Switch Email Platforms: Many users prefer to move from Google Workspace to Microsoft Outlook. That is why migrating Google Workspace to PST helps to avoid data loss scenarios.
Legal Compliance: Various industries or organizations need to follow the government’s retention policies for legal and compliance requirements. In this, it is mandatory to store employees’ data for a specific period when they switch or quit jobs. Exporting Google Workspace email to PST format is best to fulfill retention policy requirements.
Backup & Restore: Having a secure backup of Google Workspace emails allows you to avoid data loss issues. If you export Google Workspace mailbox to PST, you can restore google workspace account emails from backup.
Offline Availability: PST file allow users to access Google Workspace emails in offline mode without an internet connection using Outlook or Free PST Viewer tool. It is mainly useful for users who live in poor connectivity areas or want to archive old account emails.
Forensic Needs: Forensic investigators and detectives also look to export Google Workspace email to PST format. PST format seems a suitable format for forensic investigation purposes because experts can easily analyze PST files using eDiscovery tools.
Quick Steps to Export Google Workspace Emails to PST
- Open Outlook and add your Google Workspace account.
- Then, wait for Outlook to sync Google Workspace emails.
- Now, open Outlook > File > Open & Export > Import/Export.
- Choose Export to a File > Outlook Data File (.pst).
- After that, choose Google Workspace mailbox to export in PST format.
- Export Google Workspace email to PST process completed successfully.
In this way, anyone can easily export Google Workspace mailbox to PST format. However, these are brief steps to short out this problem. If you are unable to understand each step in detail, then follow the upcoming steps to get complete details.
Similar Guide: Steps to Migrate Google Workspace to iCloud
#1 Manual Way to Export Google Workspace Mailbox to PST with Outlook
The below steps help you know how to export Google Workspace email to PST for a single user. But with this solution, you need to install the Outlook application on your system.
1 Stage: Add Google Workspace Account in Outlook
- Firstly, open MS Outlook on your computer.
- Next, select File >> Add Account option.
- Configure Google Workspace by adding email address and password.
- Now, wait for hours to sync Google Workspace emails in Outlook.
- If two-step verification is enabled, then allow access.
2 Stage: Export PST Files from Outlook Desktop
- Launch MS Outlook and choose File option.
- Next, choose Open & Export >> Import/Export.
- Select Export to a file option and click Next.
- Choose Outlook Data File (.pst), and then click Next.
- Select the configured email account to export Google Workspace to PST.
- Browse the destination folder, and then click Finish.
At last, go to the location selected to find your PST files having Google Workspace emails. Manually exporting Google Workspace inbox to PST completed.
Limitations of the Manual Method
- This is a tried and tested technique to export Google Workspace to PST at once.
- You will need to complete three different phases i.e. Enable IMAP, Configure Account, and Export PST.
- Microsoft Outlook desktop edition should be installed on your computer to proceed.
- The manual method requires technical knowledge, and this is a time-consuming task as multiple stages are involved.
#2 Pro Way to Export Google Workspace Email to PST Format
The manual trick is a challenging task. That is why you should know about the one-stop trusted solution for exporting Google Workspace mailboxes to PST files.
Google Workspace Backup Tool is a potential solution to export all Google Workspace accounts to PST at once using Admin account credentials. It has a simplified and user-friendly interface. Using this software, you can export selected folders from Google Workspace to PST format.
Moreover, you can sort Google Workspace emails using the filter option such as date, to, from, or subject for the task. The best part is that you don’t need to install anything else, not even Outlook, to export Google Workspace mailbox to PST file.
Note: Please test the software’s working with the demo version of the Google Workspace to PST Export Tool. It is absolutely free of cost and permits you to export 25 items from each Google Workspace folder to PST. Once you are completely satisfied with it, then you can buy the license keys for the product.
How to Export Google Workspace Mailbox to PST?
Note: Here we are using I am Admin option steps, this allows you to export emails from multiple Google Workspace user accounts to PST at once. You can also use the user more option for a single Google Workspace account.
- Launch Google Workspace to PST Export Tool and enable the I am Admin option.
- Fill GWS account credentials i.e. Email Address, Service Account ID, P12 Certificate File, and click Login.
- Select the required Google Workspace email accounts associated with the Admin account.
- Choose all or specific Google Workspace account folders to export.
- Enable filter options for selective Google Workspace to PST export.
- The tool offers several saving options, choose PST.
- Enable advance options to split PST, separate PST per user, and change language options accordingly.
- After that, use the Change button to set a preferred location to save exported PST.
- Then, click the Backup button to export Google Workspace email to PST format.
- See Google Workspace email to PST export process completed successfully.
- Lastly, the software opens the destination path, get resultant PST files.
Google Workspace to PST Export Tool Benefits
- I am Admin: After enabling this option, the admin can export Google Workspace email to PST from all associated user accounts at once. Even this feature allows admin to export data without asking user accounts password.
- User Mode: Our respective clients can use it to export Google Workspace mailbox to PST in hassle-free way.
- Automated: This is a fully automated solution that asks only GWS account credentials to export data.
- Manage Options: Business professionals can manage PST files according to their requirements like deciding PST size, changing language, creating separate, and combining PST files.
- Contacts: Admin mode also permits to export Google Workspace to PST including contact information.
- Filters: Google Workspace to PST Export Tool offers various filter options to export emails by date, subject, and user accounts.
- Incremental Backup: This utility supports incremental backup, so this is helpful for retention policy requirements.
Frequently Asked Questions
Q 1: What mailbox size is acceptable when exporting Google Workspace emails to PST files?
The software has no limitations in terms of mailbox size and the number of emails. A user can export their Google Workspace mailbox to PST file of any size.
Q 2: How can I export Google Workspace old emails to PST file?
The software has an in-built filter function. If you check this, you have four useful options to export old emails from Google Workspace to a PST file, and they are date, subject, to, and from.
Q 3: I want to know on which Windows PC I can install your software.
You need to install the tool on a computer running Windows 11, 10, 8.1, 8, 7, XP, Vista, or Windows Server 2022, 2019, 2016, 2013, and prior versions. Even this software is compatible with Mac OS 14 Sonoma, 13 Ventura, 12 Monterey, 11 Big Sur, 10.15 Catalina, 10.14 Mojave, 10.13 High Sierra, 10.12 Sierra, 10.11 El Capitan, 10.10 Yosemite, etc.
Conclusion
If you want to export Google Workspace mailbox to PST format for any reason, try the manual method or professional software to execute this task. Using the top two tricks mentioned in the above blog can help you accomplish the export Google Workspace email to PST without any difficulty. However, the manual method comes with some limitations, so software is highly recommended. This tool is bug or error-free. That’s all for this guide.
