How to Convert Gmail to PDF 4 With Easy Ways

Rollins Duke
Published: January 7th, 2026 • 9 Min Read

Learn how to convert Gmail to PDF with attachments step by step. Many users prefer choosing PDF over other formats, as saving Gmail emails as PDF offers several benefits. Whether you want to preserve bank transactions, meeting details, appointments, legal documents, or others, the PDF format plays a crucial role.

Since a PDF (portable document format) is easy to share, print, and access offline, which makes it a reliable format for both personal and professional use, and thus saving Gmail as a PDF is a viable.

Read the blog till the end to save multiple emails as PDF in Gmail, including how to export Gmail to PDF in bulk without losing data. Whether you are facing any issues or simply want to keep a secure backup of your Gmail emails, this guide has got you covered.

What is the Need to Export Gmail to PDF?

Gmail users throughout the globe need to convert their Gmails into PDF more often than they think. Some of the common reasons why people want to convert Gmail to PDF Documents:

Legal Compliance: This PDF file is accepted as evidence in court for a legal purpose.
Portability: You can urgently share Gmail messages with someone else on the phone in a PDF form.
Offline Backup: Save Gmail emails to PDF with attachment(s) and keep them as a backup on your PC. This helps you prevent Gmail data loss in case of accidental deletion.
Print Hard Copies: Sometimes users want to print Gmail emails on a hard copy for different purposes.
Security: You can lock PDF files to restrict unwanted users from copying, printing, editing, and opening.

1: Convert Gmail to PDF Using Print to PDF

This method to turn Gmail to PDF is quick and helps convert Gmail to PDF free of cost.

Sign in to your Gmail and open the specific email you need to save as a PDF.
After that, click on the Three Dot (More) icon on the top right corner to convert emails to PDF with attachments.
Next, choose the Print option from the dropdown list.
Select Save as PDF option from the Destination.
Click on Save button to save Gmail to PDF file.
Browse to a location to store the PDF and click Save.
Get Gmail exported PDF from the selected location.
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2: Convert Gmail Message To PDF via Print All Option

Gmail understands the need for users to save a Gmail email as a PDF; thus, it has directly given a Print All option on the top right corner of Gmail. This method is most helpful when you need to export a full email thread to PDF instead of saving one Gmail at a time.

Open Gmail Email: Log in to your Gmail and choose an email.
Click on Print All: After opening the Gmail email, press Print All.
Save Gmail as PDF: Next, select Destination i.e., Save as PDF.
Click Save to export Gmail to PDF document.
Select a destination path and tap Save.
Open the destination folder to get the exported PDF.

Takeaways for the ‘Print All’ Method to Save Gmail as PDF

This method is recommended to convert Gmail to PDF with a complete email conversation.
The Print All option is suitable to print an entire email Thread in Gmail account.
You can use this approach to save Gmail emails as a PDF one by one instead of in batch mode.
This built-in feature is recommended to export Gmail emails to PDF with all items for home users.

3: Convert Gmail to PDF Using the Extension

This method to change Gmail to PDF is highly useful for quick conversion.

Open the Chrome Web Store and search for Gmail Message Backup Extension.
Add the Gmail Message Backup plugin to Chrome to convert Gmail to PDF.
Now, open an email in Gmail and choose the PDF icon.
Lastly, see the Gmail exported PDF document in Downloads.

Key Insights of the Extension Method to Save Gmail as PDF

You will see PDF buttons to print and download Gmail emails for offline viewing.
This extension is the best to export Gmail emails to PDF documents using web browsers without data loss.

Limitations of Gmail Print to PDF Manually

The Three Dot option allows you to convert Gmail emails to PDFs one by one.
You need to repeat the same steps to convert multiple Gmail emails to PDF documents.
Using this method, you can convert Gmail to PDF online, but it also increases the risk of a data breach.
The method of downloading Gmail as a PDF using Print All misses out attachments at times.
Though it can save Gmail threads as a PDF, it still cannot export Gmail emails in bulk.
Using this method, you can convert Gmail to PDF online, but it also increases the risk of a data breach.

Ultimate Solution to Convert Gmail to PDF in Bulk

BitRecover Gmail Backup Wizard is an one stop solution specifically developed to export Gmail emails to PDF in bulk. This software even offers various advanced filters and features to save Gmail to PDF format. This Gmail to PDF Converter has many built-in abilities that make the whole process of converting Gmail emails to PDFs a quick one.

One of the best things to know is that it is certified as virus-free and thoroughly tested. It is a scalable application that any non-technical expert, individual, or project manager can use for the Gmail to PDF export process.

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Moreover, users can convert bulk PDF files and wish to convert them into multiple popular file formats can use PDF Converter. It is a smart and all-in-one solution to migrate PDF files into any format without losing data and maintaining data integrity.

Steps to Save Gmail Emails as PDF in Bulk?

Run Gmail to PDF Converter, enter account credentials, and click on the Login button.
From the preview panel of the screen, check the checkbox of all those mail folders whose messages you wish to convert into PDF.
Now proceed with the process of converting Gmail emails to PDF files by selecting the ‘PDF’ option. This option is present in the list of ‘Select Saving Option’.
You can change the default file naming setting of resultant PDF files, by using the File Naming Option.
The tool offers multiple Filter options to convert Gmail to PDF selectively.
Click on the Backup button to initiate the procedure of exporting Gmail emails to PDF in bulk.
The process to save Gmail to PDF is running, please wait.
The task was completed successfully; you can see the message of completion.
Here is your converted data in Adobe PDF document format.

Features of the Automated Tool to Convert Gmail to PDF

Apart from simple conversion, the Gmail to PDF converter enables users to bulk export Gmail emails to PDF format with many extra features. This means that there are several options available for customers when they use this solution to save Gmail emails in PDF format.

Two options to perform selective conversion are – Folder selection and date filtering option.
Effortlessly supports bulk conversion of Gmail to PDF extension without size and quantity limitations.
This advanced tool is 100% secure as it allows you to convert Gmail to PDF locally.
In addition, it ensures that no data breach or data manipulation will occur while using this method.
Apart from PDF, the program offers several options to export Gmail emails in other formats, like convert Gmail to Word, PST, MBOX, EML, and more.
The software to convert multiple Gmail emails to PDF supports all the latest editions of Windows and Mac OS.
Moreover, there is no need to install any external app to convert Gmail to PDF format using this powerful tool.

Frequently Asked Questions

Q 1: How to Open Attachments after conversion?

This question is raised by several users when they completed the conversion: how to access the attached PDF files. We have listed some of the simple steps below:

Open the resultant PDF file of the attachment you wish to view or analyze by double-clicking on the file.
This will open the PDF in Adobe Acrobat Reader, where you have to click on the Attachment icon.
Now, you can successfully see the attachment(s) of Gmail messages. You can open these attachments by double-clicking on them.

Q 2: I want to convert multiple Gmail emails to PDF format. Almost every email includes attachments. Please give me a reliable way.

With the help of the suggested application, you can easily export multiple Gmail emails to PDF along with attachments.

Q 3: Is there any file size limitation imposed on the licensed edition of the Gmail to PDF Converter?

No, the tool does not impose any file size limitations in the licensed edition. You can easily convert Gmail emails to PDF without any restrictions and without losing a bit of information.

Q 4: Is a supportive application required to save Gmail to PDF?

No, there is no need to install a supportive application. You can easily export multiple Gmail emails to PDF without Adobe.

Q 5: Can I use this application to convert multiple Gmail email accounts at once?

Yes, of course, the tool allows you to convert data from multiple email accounts at once.

Q6: How to convert Gmail to PDF iPhone Method?

You can save Gmail as a PDF on an iPhone using the Print button.

Open your Gmail or Apple Mail App.
Then open the Gmail you need to export as a PDF.
Click on the menu option (three dots) in the top right corner.
on the Print button from the opened menu.
Follow the commands on the screen to save Gmail to the desired location on your iPhone.

Conclusion

While taking assistance from traditional solutions comes helpful when dealing with gmail files in small amounts, it becomes a challenge for users with files in large volume. That is why it is essential to opt for a practical solution like our professional method to convert Gmail emails to PDF.

Therefore, by choosing the right method to convert Gmail emails to PDF, users can easily can control and protect such information and minimize the risks from accidental deletion, service outage, cyberattacks.