How to Batch Print MSG Files with Attachments ?

  

Rollins Duke   
Published: September 16th, 2025 • 7 Min Read

In today’s rapidly evolving technology landscape, email has become a necessity for communicating and sharing files in the business environment. Outlook is one of the most widely used email applications. Generally, it saves all single email messages in a .msg file format. Often, a situation arises where we need to print multiple MSG files without using Outlook. Below in this write-up, we have provided an efficient solution to batch print MSG files. Here, you will definitely find the right solution.

Importance of Print Outlook MSG File 

We all know the benefits of printing MSG files but some more reasons are mentioned below:

• Archiving Purposes: Since PDF format is a universal format, it can be accessed on any device without requiring Outlook. It is completely suitable for long-term archiving and sharing it with other users with different email clients.
• E-Discovery: PDF documents sustain the original formatting, attachments, and metadata, guaranteeing that the integrity of the data remains original and untouched, crucial for legal compliance and e-discovery.
• Sharing: Files and folders in PDF format are much simpler to share, view, and print as compared to collecting .mg files individually. With this, users can easily print multiple msg files to PDF and integrate them in an organized document.
• Professional Documentations: Businesses and organizations tend to keep copies of their essential documents in PDF format so that they can batch convert MSG files with attachments for maintaining official communication history.
• Storage and Security: PDF format is much lighter in size compared to other file formats and proves to be easier to perform a msg to pdf batch process rather than printing each email and repeating the process,

Expert Solution to Print MSG Files Without Outlook?

Handling loads of emails from Outlook in MSG format can be daunting as well as challenging, in numerous situations like the need to print multiple MSG files to PDF for archival, legal, and business purposes.  To overcomes situations that manual method cannot seem to solve, a professional software utility like the BitRecover MSG to PDF converter is a smarter choice. The solution not only supports msg to pdf batch conversion but also makes sure users batch convert MSG files to PDF with attachments precisely.

Easy Steps to Use the Automated Approach

1. First, Download and Launch the software on your operating system.
2. Now select the Files / Folders to batch print MSG files. After selecting, click on Next.
   
3. Now, the tool will show complete details of all the selected folders. Here, choose the specific files to batch print MSG files into a secure format. Click on Next
   .
4. Here, choose the “destination path” for the newly converted files.
5. Also, you can select the file naming option as per your requirement. After selecting, click on Next to batch print MSG files.
   
6. Afterwards, that software will automatically open the resultant data path.
   

Features & Benefits of MSG Email Print Tool

• The utility is compatible with all the versions of Windows Operating System like Windows 10, Windows 7, Windows XP, etc.
• The solution to batch print MSG files has a simple and interesting interface. It is suitable for all types of users.
• The tool has a feature to save files in a black & white mode. You can choose this option if you want your files in black and white format.
• Batch migration is possible using this utility. You can print multiple MSG files here.
  The software also supports conversion of attached files and embedded messages as well.
• The tool to batch print MSG files maintains the folder structure along with the metadata properties of an MSG file. It maintains the proper formatting, hyperlinks, color, images, and all other attributes.
• All Adobe versions are supported. This utility can print MSG files in any version of Adobe, including 11.0 and earlier editions.

Print Outlook MSG Files – Manual Approach

Outlook gives the option to directly convert msg to pdf with attachments
manually. Below are the steps to print multiple MSG files:

1. In MS Outlook, press Ctrl+P to display the Print Dialog Window
2. Then click on Adobe PDF as Printer. Now click on Print
3. Click on Print Options >> Print Attached Files >> Print to print email messages with attachments.
4. Now, all MSG emails will be saved in different files.

Limitations of Manual Approaches to Convert MSG to PDF in Bulk

There are many limitations to this manual procedure. Often, the data is lost. Also, email formatting can be disturbed while manually printing the files. The process to batch print MSG files is very lengthy and time-consuming. It can be difficult for those who do not have much technical knowledge. Therefore, an automated solution is highly recommended.

• Time-Consuming: The procedure is a one-by-one task as users need to access and open msg file separately sand save it as a PDF format which proves to be tedious and impractical for large archives.
• Missing Attachments: Traditional conversion frequently fails to systematically deal with attachments as users may lose or accidentally bifurcate the files, dismantling the integrity of the data.
• No Batch Function: Manual approach provides no functionality to batch convert MSG files to PDF with attachments which forces users to repeat each step making it highly ineffective and inefficient.
• Expert Knowledge: For numerous users, browsing the right method and executing it precisely can become confusing due to needing a specific level of technical expertise, especially dealing with attachment problems.
• Needing Outlook: Majority of traditional technique requires to download Outlook on users operating system which sometimes raises storage concerns and can prove to be unfeasible.

To Conclude

In the above blog, we have explained the ways to print EML files. Two approaches have been discussed to batch print MSG files. The manual one has some limitations.

When the user is required to print multiple .msg files to PDF, depending on manual methods consumes plenty of time and effort and often results as a flawed approach. However, with the assistance of the automated approach discussed above, users can easily batch convert MSG files to PDF with attachments in Outlook. The tool not only batch converts the files but also ensures to preserve the integrity of the data before, during and after the conversion process.

Frequently Asked Questions

Q1. How can I convert MSG to PDF in Outlook Manually?

Answer: Follow these steps to do so:

Step 1: Open MSG file
Step 2: Then go to File and
Step 3: Choose “Microsoft Print to PDF”
Step 4: Finally “Save” the file
Step 5: Repeat the process for all your files

Q2. Can I batch print MSG file to PDF all at once?

Answer: Unfortunately, no. This is because Outlook’s default settings do not support the option of converting multiple files simultaneously either in PDF or any other format like Excel, vCard, Tiff, etc. For such situations, you need to prefer an expert’s recommended tool solution.

Q3. Can I convert my emails into PDF format along with attachments intact?

Answer: Unlike automated approach, traditional technique tends to exclude attachments while converting them into other file formats. Only modern software tools like ours can batch convert MSG files to PDF with attachments.

Q4. Does MSG to PDF offers free download for new users?

Answer: No, just new users, but all the users can avail themselves of the option to download the solution for absolutely no cost. It also provides a trial version for the users to test out the product before buying it .

Q5. Why should I prefer the professional MSG to PDF Converter?

Answer: Not only it ensures saves time and effort, but also guarantees batch conversion, preciseness, and the benefit to convert MSG to PDF with attachments without losing any data.