Backup OnMail Email and Contacts to EML, MBOX, PDF, and VCF

Rollins Duke   
Published: October 5th, 2023 • 6 Min Read

Nowadays email communication became a part of our daily life and users have different requirements. Various OnMail email users have a desire to backup OnMail emails to multiple commonly used file extensions due to fulfilling the requirements.

OnMail provides several inbuilt options to download and export OnMail emails and contacts in EML, MBOX, PDF, and vCard formats. Hence, in the upcoming sections, we will discuss all the techniques.

What Is OnMail?

OnMail is a cloud-based email service like Gmail,, Yahoo Mail, etc. OnMail provides 10 GB of free cloud storage to store mailboxes online. You can upgrade it to personal (49.99 USD per year) and professional (99.99 USD per year) licenses accordingly.

The personal license provides up to 100 GB of cloud storage with a 250 MB attachment file size limit. While you get 500 GB cloud storage space, a 1 GB attachment file size limit with a professional license. Even a free domain is included in the pricing.

OnMail Export Options

You can download OnMail account data in several standard formats manually without using any software or toolkit as mentioned below:

  • Single Email: EML and PDF Format.
  • All Emails: MBOX Format
  • Contacts: VCF Format
  • Account Data: JSON

Backup OnMail Email Folders in 5 Easy Steps?

  1. First, launch OnMail backup software on pc.
  2. Then, enter OnMail IMAP credentials to Login.
  3. Select specific OnMail folders and click Next.
  4. Choose a saving option and set a destination.
  5. Last, click Backup to download OnMail emails.

Read Similar: 3 Best Ways to Backup Canary Mail Emails Quickly

Manual Ways to Download OnMail Emails & Contacts

As we have introduced above OnMail users can export their emails and contacts manually in standard file format. In upcoming sections, this article explains the step-by-step process to backup OnMail emails and contacts with associated information. So, let’s continue to read this informative write-up.

#1 Method: Export OnMail Email to PDF Format

  1. Login to OnMail account.
    login to onmail
  2. Open an email that you wish to download and click 3 dots.
    open an onmail email
  3. Choose the Print option from the dropdown options.
  4. Select Save as PDF as Destination and hit Save.
    export onmail email to pdf
  5. Browse the destination path and choose the Save button.
    destination path
  6. See OnMail email is exported in PDF document.
    backup onmail to pdf
  7. Repeat the same steps again to download another email.

Recommended Note: Download BitRecover PDF Buddy Wizard to manage OnMail exported PDF documents.

#2 Method: Backup OnMail Email to EML File

  1. Open an email that you want to download and choose the 3 dots icon.
    open an onmail email
  2. Afterward, choose Show Original option as shown below.
    show original
  3. Click on the Download button.
    download onmail backup
  4. Browse specific destination path and click on the Save button.
    backup onmail email
  5. Go to the destination location and get OnMail exported EML file.
    download onmail to eml
  6. Repeat the above steps again to download another mail.

Recommended Note: BitRecover EML Converter Wizard is a tried and tested software that can convert OnMail exported EML files to 35+ formats.

#3 Method: Download All OnMail Emails and Contacts

  1. Login to your OnMail account and click on a profile picture.
    select onmail account
  2. Select the Settings option as shown in the figure below.
  3. Choose the Export My Data option from Security and Privacy.
    export my data
  4. Read “What’s included in my data export?” and press Continue to Export.
    continue to export
  5. Enable the “I understand my account data may contain sensitive information” box and choose Export My Data.
    export my data from onmail to mbox
  6. Data export requested “This process can take up to 24-48 hours to complete. When finished, you will receive an email with an export download link at your email address.” Click Done.
    data export requested
  7. Wait for 24 to 48 hours, go to your account, and choose Download My Data option.
    your data export is ready
  8. Press the Download All button to export all OnMail account data.
    download all onmail data
  9. Set a specific destination folder to store data and click Save.
    choose location
  10. Go to the destination path and see your OnMail data is downloaded in a ZIP file.
    downloaded zip
  11. Extract the ZIP file and see your OnMail data is downloaded including emails (MBOX), contacts (VCF), and account data (JSON).
    all onmail data

Recommended Note: Use BitRecover MBOX Converter Wizard which permits to convert OnMail exported MBOX files to 30+ formats. Also, use BitRecover vCard Converter Wizard to store contacts in different file extensions.

Drawbacks of Manual Techniques

  • Above mentioned 1st and 2nd methods are capable of backup OnMail emails one by one. so will need to repeat the same task 100 times for 100 email messages.
  • If you want to export all OnMail emails and contacts at once, then you can go with 3rd method. But it permits to download OnMail email to MBOX and contacts to VCF formats only.
  • These all are time-consuming methods that allow you to backup one OnMail email at a time. While the Export All technique says to wait for 24-48 hours to wait for receiving a download link.
  • These steps require some technical knowledge so non-technical users may face the issues. Even there is no guarantee for data loss.

Recommended: Pro Solution to Backup Office 365 Emails

Automated Tool to Backup OnMail Email Folders

IMAP Mail Backup Software is an excellent and expert-recommended solution to backup OnMail emails to several commonly used email (PST, MSG, EML, EMLX, MBOX, OLM, NSF) and document (PDF, XPS, DOC, RTF, TXT) formats. This OnMail Backup Tool can export all OnMail emails to a specific format by maintaining all attributes and components.

Both Windows and Mac OS users can download and install this utility. Even it comes with a free trial version that allows you to back up 25 emails from each OnMail folder. Hence, you can just download this utility for free to get complete satisfaction. After getting complete satisfaction grab its licensed edition.

Note: This software will ask for OnMail IMAP Settings, go to, type your email address and know the IMAP credentials.

How to Download All OnMail Email Folders at Once?

  1. Start OnMail Backup Software, enter account credentials, and click on Login.
    start onmail backup tool
  2. Select the required OnMail folders and choose a saving option.
    select onmail folders
  3. Use advance filters to backup selective OnMail emails.
    advance filter option
  4. Use advance settings for specific requirements.
  5. Set destination path to store OnMail exported emails.
    browse location
  6. The software is downloading OnMail emails, please wait.
    backup onmail emails
  7. The OnMail backup process has been completed successfully, click Ok.
  8. Go to the destination path to get the resultant email data.


We have explained the top 4 techniques to backup OnMail email to MBOX, EML, PDF, and VCF formats. All these are tried and tested techniques in BitRecover Lab, you can go with any solution. If you are a professional user and don’t want to take any risk, then use the suggested OnMail backup tool.