How to Save Zimbra Emails to Hard Drive? Complete Guide

Rollins Duke   
Published: May 10th, 2024 • 6 Min Read

Overview: If you are also one of those, who are looking for methods to save Zimbra emails to hard drive, then you are on the right page. Here we will show you the best and safest methods to download your emails locally.

As we all know that, Zimbra is the most used email client by over 5000 enterprises and over 500 million customers in about 140 countries.

Zimbra provides amazing features and its lightweight email server, that available both locally and remotely, Users saved their important data on it

but why, do users want to save Zimbra emails to hard drive? Because it is important to take a backup of the Zimbra mailbox when it comes to your important data.

We all know that hacking and malware are increasing day by day, which mainly attacks email servers to steal our data and account. So having a copy of emails, prevent these situations.

We are going to mention a query, which we received recently to save Zimbra emails to hard drive.

“Hi, BitRecover team! These days I am using Zimbra application for the purpose of business communication. But I am afraid of the data loss issues that have happened to me earlier also. So, this time I don’t want to take any sort of risk.Hence, I am searching for a trustworthy solution that can help me to save Zimbra emails to hard drive. So, that even if there is any mishappening in my email database then I bring my data back with the copy on my PC. Can you tell me any solution regarding this? Please recommend me a reliable tool to batch download Zimbra mails locally.”

How to Download Zimbra Emails to Hard Drive?

Here we will show you the both manual method and the expert solution. All methods are mentioned below with step by step guide.

Steps to Save Zimbra Emails to Hard Drive Manually

  1. Open your Zimbra desktop client.
  2. Click on the Preferences tab.

    Preferences tab

  3. Choose the Import/Export option.

    Import/Export option

  4. Select All Folders from the Export option.

    All Folders

  5. Select the individual or entire mailbox and click the OK button.

    entire mailbox

  6. To begin the process, hit the Export button.

    Export button to save Zimbra emails to hard drive

  7. Browse the location to save your emails.

Now your emails will be saved as EML files at the selected location. Please unzip the files to read the emails offline.

If you don’t know how to view EML files, here are some methods:

Manual methods are straightforward and simple, but they have some limitations like the emails will save into only EML format without preserved hierarchy. If you want to save your emails into different standard formats then used the expert solution.

Expert Solution to Save Zimbra Emails to Computer

We are going to take the help of the BitRecover Zimbra Converter tool to download emails locally into any file format or email service according to your choice. The software provides 30+ saving options with advanced features.

It’s created with highly advanced algorithms, which makes the software more usable for all users. And, the tool comes with the free demo version, which is free of cost and permits you to save a few emails from Zimbra desktop to local storage. With this, you can quickly evaluate how the utility works so that you can invest in it without any second thoughts. For downloading unlimited Zimbra mails to your PC, buy the license keys.

Working Steps to Save Zimbra Emails to Hard Drive

  1. Download the software on your PC.

    Download the software

  2. And upload the TGZ files of Zimbra using the Select Files and Select Folders options.

    upload the TGZ files

  3. Check and uncheck the required folders and hit the Next button.

    required folders

  4. Select the saving option from the Select Saving Option.

    saving option

  5. Enable the advanced mode as per your choice like Change Language Option.

    advanced mode

  6. Select the desired location using the Browse button.

    desired location

  7. If you have chosen a single email format, then apply the File Naming Option.

    apply the File Naming Option

  8. Hit the Next button to save Zimbra emails to hard drive.

    save Zimbra emails to hard drive

  9. The selected locations will open automatically with the resultant data.

    locations will open automatically

Advanced Features of the Software

  • The software provides dual options to add single or multiple files/folders at once without having limitations.
  • Users can save the selected folders from the software screen according to their choice.
  • The software provides 30+ saving options including PST, PDF, MBOX, MSG, EML, EMLX, CSV, HTML, ICS, DOC, Lotus Notes, Gmail, G Suite, Office 365, Thunderbird,, Yahoo, IMAP, etc.
  • The software offers some advanced modes like the Change language option to map folders into a different language and Create Log for Messages Not Converter option, which makes a report of those emails that have not been converted, etc.
  • The file naming option will enable when you have chosen a single email format as a saving type to manage your converted emails.
  • Users can save emails at a desired location using the Browse button as per their choice.

Frequently Asked Questions

  • Where is Zimbra mail data stored?

    Your data will be downloaded at the following location:

    • Windows: C:\Users\[USER-NAME]\AppData\Roaming\@zimbra\storage\[account-email-address]\.
    • Mac: /Users/[USER-NAME]/Library/Application Support/@zimbra/storage/[account-email-address]/.
  • What is Zimbra archiving?

    Zimbra Collaboration Suite (ZCS) Network Edition offers an archive feature, which means your emails will be moved to archive emails that are no longer required of you. Users often use this feature to manage their mailbox.

  • Which types of data can I download from Zimbra using the software?

    Users can download emails, contacts, and calendar data separately as per their choice.

  • Can I download the software in the latest Windows 11?

    Yes, the software is compatible with all Windows OS including the latest Windows 11.

Final Words

The Zimbra mail-saving tool is an effective application that provides a straightforward approach to saving Zimbra emails to hard drive. Using this software, you can effortlessly save multiple Zimbra mailboxes to local storage. It provides accurate results and preserves the integrity of data throughout the processing. So, wisely choose your utility to download emails from Zimbra to hard drive as your data is too precious. Take a trial of the demo version for free!