Top 5 Methods to Backup Zimbra Emails Immediately

Rollins Duke   
Published: April 2nd, 2024 • 10 Min Read
Are you looking to backup Zimbra emails? Feel happy as you have arrived on the right page. In this article we have defined the best methods for Zimbra Backup.
Today, the majority of communications are conducted via email, and therefore, mail services like Zimbra Cloud / Desktop become an important source for such people. To manage their emails for different purposes, some users want to backup Zimbra emails from all types of editions, i.e., Desktop, Cloud, and Server.
If we talk about open-source platforms, then the Zimbra mail server and ZCS (Zimbra Collaboration Suite) are widely adopted by users. However, due to safety and data corruption issues, individuals tend to backup Zimbra emails in various standard file extensions according to their need.

If you are one of those who is looking forward to backup Zimbra mail server cloud emails to other platforms, then you have reached the right place. Here, we are explaining the top five ways to download Zimbra Server emails without making any additional changes to the database structure.

User Need to Backup Zimbra Emails

Hi BitRecover team, We have configured the Zimbra mail server for business communication in our new organization. During the installation of Open Source ZCS, we lost the entire mail database. So, now we can’t afford to lose our precious data. That’s why we are looking for a reliable solution that can help us to get our Zimbra mail server data back. Luckily, we have taken the backup of Zimbra emails and so we decided to put the complete database in the PDF format. In this way, we can put a password on the file for better security. Can you please help us to backup Zimbra mail server cloud emails? We would really appreciate your advice.

Backup Solutions for Zimbra Cloud & Desktop Variants

BitRecover experts successfully explored several methods to backup Zimbra mail server data. We have complete backup solutions for Zimbra desktop, cloud, and server editions. Here, you will also get freeware manual methods to backup Zimbra open-source email messages.

Backup Zimbra Mailbox from Cloud & Server Accounts

Here I will show you both manual and expert solution to take backup of Zimbra cloud account. Methods are mentioned below with step-by-step guide:

Method 1: Manual Steps to Download Cloud Zimbra

  1. Sign in to the Zimbra Cloud account using your login details

    Backup Zimbra emails

  2. Select a folder for taking Zimbra email backup. Right-click on the folder and choose the Export option.
    Select a folder
  3. The Zimbra mail backup has downloaded successfully.
  4. zimbra emails downloaded
  5. Go to the download folder and see the downloaded Zimbra backup in the Zipped TGZ format.
    Zimbra backup
  6. Thereafter, right-click on the zipped TGZ file and choose the Extract Here option.
    extract tgz data
  7. Now, you can get the Zimbra cloud email folder.
    zimbra email backup folder
  8. Open the folder and see Zimbra emails successfully downloaded into EML files with separate meta files.
    backup zimbra email

Benefits and Limitations: The manual method is capable of taking the backup of Zimbra mail server emails free of cost. However, it comes with some limitations. This technique allows to backup Zimbra user account data in standard EML files while some users may want to download Zimbra emails in other file extensions. This is also a time-consuming method that allows to backup Zimbra folder one by one.

Method 2: Zimbra Backup Tool

Download BitRecover Email Backup Wizard for your Windows & Mac OS computer. The tool has a separate option to backup Zimbra cloud emails into various file extensions. Therefore, it is also known as the Zimbra Backup Tool.

There is a plethora of users frequently asking us how to backup Zimbra mail server emails. You can use the free demo version of this software to take the backup of Zimbra mail server emails. This will help you understand the tool’s functionality and its amazing features. Once you are completely satisfied with the application, then purchase the license keys.

This Zimbra mail server cloud email backup solution will help you during data corruption issues. Whenever you are unable to reach your mail server user account, you can easily backup Zimbra mail server using the mentioned application.

  1. Choose Zimbra Cloud and enter credentials >> press Login.

    zimbra backup tool

  2. Select required or all email folders according to your need.

    select folders

  3. Select the desired saving option from Select Saving Option.

    select format

  4. Use Advance Filter options to backup specific Zimbra emails.

    backup zimbra open source emails

  5. Apply the file naming option to manage resultant data.

    file naming option

  6. Use Browse icon to select the desired path as per your choice.

    location to backup Zimbra emails

  7. Click the Backup button to start the Zimbra email backup process.

    backup zimbra emails

The Zimbra emails have been downloaded successfully. You can see the popup message of completion.

successfully completed Zimbra backup

The software will automatically open the folder containing the resultant data in the selected format.

Zimbra backup

Zimbra Backup Software – Top Benefits

The application holds many benefits for the users. You can go through them one by one in this section of the blog:

  • Get Data on the New Server – The software provides a direct option to backup Zimbra to another server. You can move your Zimbra mail account to Office 365, G Suite, Gmail, Yahoo, Exchange Server, Rediffmail,, etc.
  • Download as Document Format – Take the help of tool to save all emails to document formats. With this tool, you can backup Zimbra mail server cloud emails to DOC, RTF, MHT, PDF, HTML, and many more.
  • Save Zimbra Emails to Hard Drive You can avail maximum benefits from this application as it enables users to download multiple Zimbra mail server databases. The tool provides email clients many saving options such as Outlook, Thunderbird, Windows Live Mail, and Lotus Notes.
  • Simple and Consistent Interface – The software has an easy-to-understand interface. Any technical or novice user can access it to backup Zimbra mail server emails and file formats.
  • Avail Advance Filter Options – A user can also selectively take a backup of Zimbra mail server cloud emails with the advance filter options. With these options, you can sort out your mail server database as per date range, email address, subject, To, From, etc.

Read Also – Solution to Convert Zimbra to Outlook

Backup Zimbra Mailbox from Desktop Account

Both Manual and Professional Methods are mentioned below in details. Read the all information and steps first carefully and then choose the method which suits your need best.

Method 1: Manual Methods to Backup Zimbra Emails

Easiest Steps to Take Backup of Zimbra Mailbox.

  • Step 1: Start the Zimbra desktop email client.
  • Step 2: Choose the Preferences button from the top.

    Preferences button

  • Step 3: Select the Import / Export option.

    Import / Export option

  • Step 4: Choose a folder that you want to back up.

    Export option

  • Step 5: Check Advanced settings to backup Zimbra selected data.
  • Step 6: Click the Export button and then press the OK button to continue.

    Export button

  • Step 7: Browse the destination path and hit the Save button.
  • Step 8: After that, Zimbra emails will be downloaded in the TGZ file format.
  • Step 9: Extract the zipped TGZ file data in EML files.

Benefits and Limitations: This is a 100% freeware method to backup Zimbra desktop emails. But this technique allows to take the backup of Zimbra desktop data into EML file extension only. Therefore, if you want to download Zimbra desktop mailboxes in other formats, then it is not possible.

Method 2: Professional Method for Desktop Zimbra Email Backup

Here are the steps you will need to take the backup of the Zimbra account. But, before moving toward the steps, please download the free demo version of Zimbra TGZ Converter. It permits to backup Zimbra emails to a PC with some file limitations. For unlimited backup, buy the license keys. The tool is compatible with Zimbra-exported zipped TGZ files.

Download Now Purchase Now

  1. First of all, launch it on any Windows machine and read the full guidelines given in the tool.

    Zimbra Email Backup

  2. Now, choose either ‘Select Folder’ or ‘Select files’ option to upload Zimbra emails into GUI.

    upload zimbra data

  3. Enable the desired Zimbra desktop email folders for which you wish to take Zimbra email backup.

    backup zimbra user account

  4. Thereafter, pick any file-saving option from the software.

    zimbra backup option

  5. Specify the desired destination location to which you want to take Zimbra mailbox backup.

    select location

  6. Setup file naming options for managing the email data. Hit the Next tab to start taking the backup of Zimbra mail on local PC.

    file naming option

Now, the process to backup Zimbra desktop emails is running in the software. It will take some time to get finished. Once it is done, the application will give a completion message.

backup Zimbra desktop emails

Lastly, Zimbra backup tool will open the destination path. You can access your Zimbra email backup data in the selected file extension.


Zimbra Backup Tool’s Features

Zimbra backup tool is here to help with your Zimbra mailbox needs. One can use this software to backup Zimbra desktop emails to multiple file formats. It is programmed in such a manner that you can backup multiple Zimbra email databases to webmail like Office 365 and email clients such as Thunderbird. Take the help of this wizard to backup bulk Zimbra emails to different platforms as per your needs.

Have a glance at some important features of the software:

  • It allows you to backup single or multiple Zimbra desktop local folders
  • You can selectively backup Zimbra mailbox to the local storage.
  • You can access this software on any Windows OS without any difficulty.
  • Free demo version is available for evaluation purposes.
  • No external installation of any other application is required for the backup process.
  • You can take the backup of Zimbra email account in batch to save time and effort.

Bonus Tool to Backup Zimbra Desktop without Exporting TGZ

Download Zimbra ZDB Converter is specially designed to backup Zimbra desktop client data without exporting TGZ files. Therefore, you can directly use this software to backup Zimbra mailbox data. This is the most beneficial software if your Zimbra desktop client got crashed and is unable to start. You can proudly use this mentioned software to backup Zimbra emails into multiple generic file formats.

Download Now Purchase Now

Guide Explained

In this article, we have explained a step-by-step workaround to backup Zimbra emails. In addition, three different automated Zimbra Backup Tools allow you to take the backup of Zimbra mail server without any bugs or errors.

Also, if you are looking to backup Zimbra mail server, this utility is very beneficial for you. The free demo version allows you to analyze the tool’s functions efficiently. So, what you are waiting for? Quickly download the recommended Zimbra server backup solution now!