How to Save Outlook Email as PDF with/without Attachments?

  

Rollins Duke   
Published: September 16th, 2025 • 9 Min Read

Uncovering the techniques to batch save Outlook email as PDF in a precise and efficient manner is essential. Whether you need to preserve important email conversations for a legal complaint. This comprehensive guide provides a step-by-step tutorial to help users overcome complications, along with 5 proven solutions for both Mac and Windows machines. With the help of this blog, users will be able to discover how to convert Outlook email to PDF by preserving attachments, images, email headers, etc.

Users often face complications like the one given above when they try to export Outlook email to PDF with the assistance of manual methods. Although they come in handy for small and quick conversions, there are times, like transforming emails in bulk, when such methods becomes a limitations to users due to lack of efficiency and accuracy.

Ways to Convert Outlook Email to PDF with Attachments

If you are looking forward to save Outlook email as PDF without printing and with attachments on Mac and Windows machine. For such scenarios, you may choose to export Outlook email as HTML. Here you will find the attachments saved as a separate document. Thereafter, open the exported HTML files in a native browser and save them as PDF by using the print option. To have a structured guide on exporting Outlook messages as PDF documents on a Mac and Windows machine, follow the structured guide.

How to Save Outlook Email as PDF on Mac?

1. Initially, run the Outlook application on a Mac to convert emails to PDF with attachments.
2. Next, choose the Outlook mail that needs to save as PDF with attachments.
3. Then, click on File >> Save As
4. After that, in the format drop-down menu, choose (.html) or HTML.
5. Now, choose the storage path and click on Save.
6. After that, open the exported files in a native browser.
7. Thereafter, press CMD+P and choose PDF from the bottom left corner.
8. Next, choose PDF as the saving format and select the destination location.
9. Finally, click on the Save button to convert Outlook mail to PDF.

How to Export Outlook Email to PDF on Windows?

1. First, launch the Outlook application on a Windows device.
2. Now, select the email you need to save as PDF without printing with attachments.
3. Then, go to the File tab from the ribbon and click on the Save As button.
4. After that, choose the Save as type as HTML from the menu list.
5. Now, you will see the attachments stored in the same folder alongside the exported Outlook email file.
6. Next, open the Outlook email HTML file in any of the installed browsers and press the CTRL + P button.
7. Thereafter, choose Save as PDF from the drop-down menu and tap the Save button.
8. Then, choose the storage path of the exported Outlook email PDF and click on Save.
9. Finally, move the attachments from the HTML folder to the exported PDF folder.

Manual Solution to Convert Outlook Email to PDF without Attachments 

Are you someone who needs to export Outlook email to PDF without attachments? For such use cases, users may directly require to utilize the Outlook built-in print as PDF approach to overcome the conundrum. Discover a detailed step-by-step guide on how to convert Outlook email to PDF without attachments on Mac and Windows devices.

How to Export Outlook Email to PDF on Mac?

1. First, open Outlook on a Mac device and choose Outlook email to save as PDF.
2. Next, go to the File tab from the Menu bar and click on Print or enter CMD + P.
3. Then, in the dialog box, look for the PDF option in the bottom left corner.
4. After that, click on PDF >> Save as PDF option and choose the destination path.
5. Finally, click on the save button to export Outlook email to PDF without attachments.

How to Export Outlook Email to PDF on Windows?

1. To start, run the Outlook application on a Windows machine.
2. Next, choose the Outlook email that needs to be saved as a PDF without attachments.
3. Thereafter, go to the Menu bar >> File tab >> Print>> Microsoft Print to PDF.
4. Now, click on the Print button and choose the destination storage location.
5. Finally, click on the save option from the pop-up to save Outlook messages as PDF without attachments.
6. 

Drawbacks of the Do-it-Yourself Approach

• Attachment Handling is Manual in the Printing Approach: If the user needs to save Outlook email as PDF without the printing approach, then they may need to manually handle your attachments.
• Limited Formatting Control: Users do not have direct control over what is saved as a PDF from Outlook email, such as attachments and email headers. In some cases, you need to handle it manually.
• Bulk Conversion: One of the major drawbacks to convert Outlook email to PDF is their of batch conversion. Unlike professional and automated utilities, manual methods consist of using the option of print-to-pdf in which users may have to handle attachments separately, hindering efficiency.
• No Automation: The whole traditional method is labor-intensive and minimizes the possibility of automation. It further means that from accessing emails to choosing print-to-PDF must be dealt with manually which makes the whole process time and effort consuming.
• Support for Data Integrity: Traditional methods do not completely provide surety of sustaining the element of data in the email during or after conversion which can lead to misalignment and missing of information.

Steps to Save Outlook Email as PDF in a Precise Manner

1. At the start, install the launch the suggested email to PDF converter.
   
2. Next, choose the option to convert the configured Outlook data.
   
3. Thereafter, choose the email folder to save as PDF with or without attachments & headers.
   
4. Now, choose the save option as PDF option accordingly from the utility UI.
   
5. Then, check out the meta headers that need to be excluded, like CC, TO, BCC, etc.
   
6. Finally, choose the storage path and click on the convert button to save Outlook messages as PDF with/without attachments.
   

Characteristics of the Automated Approach

• Complete Transformation Capabilities: The advanced tool is not only an intuitive converter but a comprehensive overall email-to-PDF converter that easily deals with the conversion of Outlook to PDF with or without images and attachments.
• Safe and Secure Processing: Users can operate within a secure, single environment which also guarantees sustaining the integrity of data information during the conversion.
• Standalone utility: Another benefit that this utility offers is it to be completely independent. It does not need to have MS Outlook installed on users’ operating system, making it easily accessible to users on their current machine.
• Advanced Filters: In order to provide more flexibility and control, the converter provides advanced filtering options enabling users to personalize their conversions accordingly such as To, Cc, Bcc, Subject, making sure the resultant file consists only of the required data.
• Compatibility: This software solution is perfectly compatible for both Windows and Mac and operating systems including all old and latest versions.

Video Guide to Save Outlook Email as PDF in Batch Mode

Conclusion

To sum up the above blog on the topic of how to save Outlook email as PDF with attachments, BCC, images, hyperlinks, and much more. We discussed the detailed solution guide to overcome the problem for both Mac and Windows machines.  Second, we have seen DIY ways to convert Outlook mail to PDF without attachments, name on top, etc. However, this technical DIY approach has many pitfalls. Therefore, we have uncovered a detailed step-by-step guide to export Outlook emails to PDF with/without attachments based on the user’s requirements. Finally, we have seen the working steps for the expert solution.