How to Save Outlook Email as PDF with/without Attachments?
Uncover the techniques to batch save Outlook email as PDF in a precise and smart manner is essential. Whether you need to preserve your important email conversation or for a legal complaint. This guide will provide a step-by-step tutorial to overcome your problem with 5 proven solutions for both Mac and Windows machines. Today, with this blog, we will also discover how to convert Outlook email to PDF by preserving attachments, images, email headers, etc.
DIY Ways to Convert Outlook Email to PDF with Attachments & More
If you are looking forward to save Outlook email as PDF without printing and with attachments on Mac and Windows machine. For such scenarios, you may choose to export Outlook email as HTML. Here you will get the attachments saved as a separate document. Thereafter, open the exported HTML files in a native browser and save them as PDF by using the print option. To have a structured guide on exporting Outlook messages as PDF documents on a Mac and Windows machine, follow the structured guide.
How to Save Outlook Email as PDF on Mac?
- Initially, run the Outlook application on a Mac to convert emails to PDF with attachments.
- Next, choose the Outlook mail that needs to save as PDF with attachments.
- Then, click on File >> Save As
- After that, in the format drop-down menu, choose (.html) or HTML.
- Now, choose the storage path and click on Save.
- After, open the exported files in a native browser.
- Thereafter, press CMD+P and choose PDF from the bottom left corner.
- Next, choose PDF as the saving format and select the destination location.
- Finally, click on the Save button to convert Outlook mail to PDF.
How to Export Outlook Email to PDF on Windows?
- First, launch the Outlook application on a Windows device.
- Now, select the email you need to save as PDF without printing with attachments.
- Then, go to the File tab from the ribbon and click on the Save As button.
- After that, choose the Save as type as HTML from the menu list.
- Now, you will see the attachments stored in the same folder alongside to exported Outlook email file.
- Next, open the Outlook email HTML file in any of the installed browsers and press the CTRL + P button.
- Thereafter, choose Save as PDF from the drop-down menu and tap the Save button.
- Then, choose the storage path of the exported Outlook email PDF and click on Save.
- Finally, move the attachments from the HTML folder to the exported PDF folder.
Manual Solution to Convert Outlook Email to PDF without Attachments & More
Are you someone who needs to export Outlook email to PDF without attachments? For such use cases, you may directly use the Outlook built-in print as PDF approach to overcome the conundrum. To discover a detailed step-by-step guide on how to convert Outlook email to PDF without attachments on Mac and Windows devices. Please go through the below guided step-by-step working tutorial.
How to Save Outlook Email as PDF on Mac?
- First, open Outlook on a Mac device and choose Outlook email to save as PDF.
- Next, go to the File tab from the Menu bar and click on Print or enter CMD + P.
- Then, in the dialog box, look for the PDF option in the bottom left corner.
- After that, click on PDF >> Save as PDF option and choose the destination path.
- Finally, click on the save button to export Outlook email to PDF without attachments.
How to Export Outlook Email to PDF on Windows?
- At the start, run the Outlook application on a Windows machine.
- Next, choose the Outlook email that needs to be saved as a PDF without attachments.
- Thereafter, go to the Menu bar >> File tab >> Print>> Microsoft Print to PDF.
- Now, click on the Print button and choose the destination storage location.
- Finally, click on the save option from the pop-up to save Outlook messages as PDF without attachments.
Drawbacks of the Do-it-Yourself Approach
- No Batch Conversion: The above-described DIY approach does not support batch processing functionality.
- Attachment Handling is Manual in the Printing Approach: If you need to save Outlook email as PDF without printing approach, then you need to manually handle your attachments.
- Limited Formatting Control: Users do not have direct control over what should be saved as a PDF from Outlook email, like attachments and email headers. In some cases, you need to handle it manually.
- No Automation: Another major drawback of the above-described manual approach is that the process is completely manual. There is no automation support to convert Outlook messages to PDF format.
Professional Way to Export Outlook to PDF with/without Attachments & More
If you are searching for an overall solution that can save Outlook emails as PDF without attachments. Either you need to export Outlook email as PDF with attachments, printing, name on top. Else needs to save Outlook email as PDF with attachments, BCC, hyperlinks, etc. This expert solution can handle all your queries in a single secure environment. You can experience the trial version of the best PST to PDF converter now to experience its out-of-the-box capabilities. Now, let us discover the working of this secure desktop-based solution.
How to Save Outlook Email as PDF in a Precise Manner? Working Steps
- At the start, install the launch the suggested application.
- Next, choose the option to convert the configured Outlook data.
- Thereafter, choose the email folder to save as PDF with or without attachments & headers.
- Now, choose the saving option as PDF options accordingly from the utility UI.
- Then, check out the meta headers that need to be excluded, like CC, TO, BCC, etc.
- Finally, choose the storage path and click on the convert button to save Outlook messages as PDF with/without attachments.
Video Guide to Save Outlook Email as PDF in Batch Mode
Conclusion
To sum up the above blog on the topic of how to save Outlook email as PDF with attachments, BCC, images, hyperlinks, and many more. We discussed the detailed solution guide to overcome the problem for both Mac and Windows machines. Secondly, we have seen the DIY ways to convert Outlook mail to PDF without attachments, name on top, etc. However, this technical DIY approach has many pitfalls. Therefore, we have uncovered a detailed step-by-step guide to export Outlook emails to PDF with/without attachments based on the user’s requirements. Finally, we have seen the working steps for the expert solution.
How to Save Outlook Email as PDF? – FAQs
Q-1: Can I convert Outlook 2016 emails to PDF files with this software?
Ans: Yes, this tool can save an email as a PDF in Outlook 2016.
Q-2: How do I convert Outlook email as PDF with attachments?
Ans: You can download the PST conversion utility and easily save Outlook email as PDF format with attachments.
Q-3: Are there any file size limitations that this utility imposes while performing conversion?
Ans: No, it does not hold any file restrictions. You can save multiple Outlook emails as PDF format files.
Q-4: Do I need to install MS Outlook for saving Outlook mailboxes in PDF?
Ans: No, this wizard is an independent application. It does not require Outlook installation to save emails in PDF format.
Q-5: Can I save Outlook email as PDF using Online tool?
Ans: Yes, you can convert Outlook email to PDF using an online tool, but keep in mind that using the online tools is risky as they can store your critical information in their database.
