How to Convert Emails to PDF in Bulk with Attachments?
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Summary: You can convert emails to PDF format in bulk using popular email services & email clients like Gmail, Outlook, Thunderbird, Apple Mail & other webmail accounts. This blog covers manual conversion methods and presents dedicated email to PDF Converter which can batch convert emails with attachments while preserving crucial email information, formatting & metadata.
If you need to convert email to PDF format in bulk with attachments then this blog is for you. PDF format documents are way more secure and easier to share according to your preferences.
If you export email to PDF format, it can help you to safeguard your important email data along with all your attachments & use them for legal, personal & even professional purposes. In this blog we are going to understand email to PDF conversion step-by-step.
Why Convert Emails to PDF with Attachments?
Know the reasons to convert your emails into a portable document along with the attachments.
- Preserves Originality: All PDF files preserve the originality and formatting of all your emails.
- Easy to Access: If you convert an email into a PDF document, you can easily share your email data across multiple devices and platforms through a PDF file.
- Portable: Once your emails are converted into PDF file format, they can be opened and viewed whenever you want.
- Safety and Security: Emails in a PDF file can be kept safe and secure by protecting the PDF with a password.
- Legal Compliance: Users who want to present their emails for legal compliance should export emails to PDF files.
- Easy Backup: PDF documents are highly used to backup and archive important data like emails.
- Good Storage: A large number of emails can be easily stored in a PDF document without occupying lots of space. Therefore, users prefer to convert email message to PDF to save space.
How to Convert Email to PDF File Using Reliable Solution?
If you want a reliable solution then you can choose BitRecover Email Backup Tool, which can easily export emails to PDF in bulk with attachments. This tool allows users to backup thousands of emails & whole mailboxes in bulk rather than processing messages one by one. It has advanced incremental backup feature that can backup only newly received or changed emails rather than downloading entire mailbox again. It keeps your information like To, Cc, Bcc, Subject, Date, hyperlinks, inline images, metadata & original formatting. You can also scheduled backup process on daily, weekly or monthly schedule.
Here is an easy step-by-step process to convert emails to PDF in bulk with attachments:
- At first, download & install Email to PDF Converter on system.
- Secondly, select email account from which email you want to convert email to PDF & then login to your account.
- Then, select required folders or subfolders you want to export.
- Now, choose PDF format from saving options.
- Afterwards, pick desired destination and click on Backup button.
How to Convert Emails to PDF Format Manually?
However, if you want to manually convert your emails to PDF format from email clients like Gmail, Outlook, Thunderbird, or Apple Mail, then try the given methods and follow the steps mentioned below. Moreover, we will also discuss how you can convert emails to PDF on different devices like mobile, iOS devices, Windows and Mac.
1# Method: Export Email to PDF Format Using Gmail Account
If you want to convert emails to PDF using Gmail, then follow these steps:
- Open Gmail & click on email you need to save.
- Click three dots in upper right corner of email frame.
- Click to Print option.
- In preview window that pops up, look for destination field.
- Select Save as PDF.
- Click Save button & choose where to store file on system.
2# Method: Use Outlook to Convert Email to PDF Format
To save Outlook email as PDF, follow these steps:
- Open the email you want to convert to PDF.
- Go to File tab.
- Click on Print option.
- Select the Microsoft Print to PDF option.
- Hit the Print button to print Outlook email.
3# Method: Convert Emails to PDF File Using Thunderbird
If you wish to convert Thunderbird emails to PDF:
- Open the email client Thunderbird.
- Click on an email to print it or convert all emails to PDF.
- Select “Print” by tapping “More.”
- From the ‘Print’ dialogue box, choose ‘Microsoft Print to PDF’.
- To print Thunderbird email, click the “OK” button.
4# Method: Download Emails in PDF format from (Apple Mail)
Follow these steps to convert emails to PDF on Apple Mail:
- Launch Apple Mail on your Mac or MacBook.
- Select email you want to convert.
- Click the File button and select Export as PDF.
- To save emails as a PDF with attachments, browse to the location and click Save.
5# Method: Change Emails to PDF on Mobile (Android)
These simple steps will allow you to convert an email into a PDF using your Android device.
- Open the email in your mobile email application.
- Tap the three dots for more options.
- Select print.
- Choose save as a PDF from the printer listing.
- Select the PDF option.
- Choose where to store the file and then add the email to your Android device as a PDF.
6# Method: Convert Emails to PDF on iPhone/ iOS/ iPad
To convert an email to a PDF using the Mail app on an iPhone, follow these steps:
- Open the email you want to convert in the Mail app.
- Tap on the More Actions button in the toolbar.
- Select Print.
- Press and hold on to the email preview.
- Select the larger preview that appears.
- Click on Share.
- Select Books. The email will be saved as a PDF in the Books app.
Once saved in the Books app, the PDF can be easily shared or accessed on other devices through iCloud.
Limitations of Manual Email to PDF Conversion
Here are limitations of manual methods:
- No way to bulk-export emails. You need to save emails to PDF individually.
- It’s very time-consuming and not reliable to bulk convert emails to PDF.
- Attachments are not saved correctly in the PDF.
- Saved emails do not maintain their folder structure.
- There’s no way to filter the options to convert email to PDF (i.e. by date, sender, subject, etc.).
- You cannot convert an email to a PDF automatically.
- Not suitable for businesses and enterprises.
- Not compliant with legal or regulatory obligations.
Features & Benefits of Expert Email to PDF Converter
Here are some amazing features and their benefits:
- The tool permits users to convert multiple emails to PDF Adobe at once so users can export their important time and effort.
- Batch convert emails to PDF with attachments easily without losing any information.
- Moreover, users can choose a particular product according to their requirements to batch convert emails to Adobe PDF files.
- Multiple file naming options are helpful for managing resultant documents by date, time, year, subject, etc.
- BitRecover Software Company provides a 30 day money-back guarantee with each product in case of software failure.
- With the help of this email to PDF converter, you can add attachments to PDF documents.
- It comes with a free trial version so that users can evaluate the tool before investing money in it to change emails to PDF.
FAQs
Q 1: What is the best software to convert emails into PDF files?
The best software to convert email into PDF files is the professional’s trusted email to PDF converter software by BitRecover.
Q 2: How can I convert email to PDF using popular email clients?
You can convert emails to PDF using popular email clients like Gmail, Outlook, etc simply by using the Print option. Moreover, for a direct and easy email to PDF conversion, use BitRecover email to PDF converter tool.
Q 3: How do I convert email into PDF file with attachments?
Follow these steps to convert multiple emails to PDF with attachments.
- Run the Email to PDF Converter tool on your computer.
- Insert email in software GUI.
- Select email files and press Next button.
- Choose Advanced settings & browse destination.
- Finally, hit Convert button to start conversion.
Q 4: Can I convert batch emails to separate PDF files?
Yes, of course, by default it creates a separate PDF file for each email. You can batch convert emails to PDF with attachments.
Q 5: After executing the task to export emails to PDF format documents, can I print them?
Yes, you can easily print after exporting the emails to PDF format.
Q 6: Can I convert emails to black & white document?
Yes, check Black & White Mode from the software control panel and easily convert emails to PDF.
Q 7: How to combine email and attachments into a single PDF?
To combine emails and attachments into a single PDF, use the BitRecover Email to PDF converter software. Simply open the tool >> select the required email service >> login to your account >> Select saving option as PDF >> click Convert.
Final words
In conclusion, after converting emails to PDF format in bulk, which makes it easy to share, save & archive crucial email data with attachments. While manual methods work for single emails and they can be time consuming for bulk conversion. Using dedicated email to PDF converter allows users to convert multiple emails with attachments while preserving crucial email details & formatting.
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