How to Print Email Office 365 in Batch with Attachements?

Rollins Duke
Published: July 8th, 2025 • 6 Min Read

In your business, you will need a physical copy of your important emails. If you use Office 365, then you may have a question about how to print Office 365 emails. If so, then you are in the right place. This guide will explain different ways to print Microsoft data.

You already know that office 365 is a famous cloud program suite where you will get Microsoft tools with advanced functions. Here, you can easily manage your emails, contacts, calendars and other data. You can also print your data but some users may have difficulty doing it. But, what is the reason for printing your Office 365 emails?

Why Print Microsoft 365 Data?

Office 365 allows you to easily access your data, but sometimes printouts of your data will help you in several scenarios.

If you are in any legal proceedings or compliance case. Then, an email printout will serve as the evidence.
To maintain the offline archives for HR records, client communications, etc, you need the physical copies of the data.
When you want to review your data, then the physical data will help you.
It can also be used as a backup of your important emails or sensitive data.

Therefore, to help in your data management process, printing your important information is also needed. Next, we will show you how you can do the task.

Manually Print Office 365 Emails with Outlook.com

Printing your data is simple, just follow the steps mentioned below and you can easily get your data. If you use Web Outlook, then follow these steps.

First log in to Outlook.com using the Microsoft 365 account.
Go to the email that you want to print and open it.
Click on the three dots at the top corner of the email message. Press the Print option.
Select your printer and click on the Print. You can also choose Save as PDF option.

Take Print of Microsoft 365 using Desktop Outlook

Desktop Outlook can also be used to print Office 365 emails. For this, you have to first add Office 365 in it.

In the Desktop application. Go to the File option, then Account Settings.
Click on Add Account option and then enter your Office 365 email address and password.
The software automatically connects and you are able to see your emails.
Go to the folder where your Microsoft 365 emails are located. Click on the dot options at the top of the email message.
Select the print option and then choose the printer. You can also choose the Print to PDF option.

So, these are the two manual ways to print your Office 365 emails. They are easy to use. However, some users want to save their data in PDF format for various reasons.

Print Microsoft 365 Data by Saving into PDF

Nowadays, many users prefer to keep their data in PDF format, rather than printing them. In that case, you can use our BitRecover Office 365 Backup Wizard, a professional software to save your data. Many experts prefer this option because it gives you several saving options like PDF, PST, EML, etc. With this software, exporting and saving multiple data becomes easier. It is lightweight and you can easily download it on any Operating Systems: Windows or Mac.

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Steps to Print Email Office 365 in Bulk at Once

First, you need to download Office 365 Converter then install & launch it to the Windows / Mac OS supported device.
Now enter your Office 365 account credentials and then click the login button.
Once you add your account, you will see that all the folders of the account have been uploaded in the left area of the tool. Now click before the folders to select them for print.
Choose the File saving option as per your requirement. For an understanding of the process, we here take PDF as an example.
Now you need to select the file naming as per your convenience.
Give the destination path for your resultant Folders and finally click the Backup button.

Once you hit the Backup button, the tool will start printing all of your selected data. It only takes a few moments, and as soon as the backup is completed, a message will appear informing you about it. But, some of you may have a question of why use this method.

Why Choose PDF Method to Print Office 365 Emails?

Storing PDF files is much easier and secure and it also helps you in compliance, audits and other purposes.
Your data, layout and attributes will remain intact. Also, it is a much easier and quicker way to share with others.
If you have the PDF file, then you can print your data from any devices, anytime and anywhere.
When you print your emails with attachments, you have to separately print your attached files.
By storing your data in PDF, you can save your trees and our environment.

Therefore, storing your data in PDF is much better than printing. But, if you want to print your emails, then you can follow the above methods.

Frequently Asked Questions

Q. How to print email from Microsoft Office 365?
Ans. You have to first login to the Outlook application using Microsoft 365. Then, go to the email you want to print. Click on the Print option from the three dots.

Q. Why can’t I print from Office 365?
Ans. There are number of reasons why you can’t print Microsoft Office 365. Browser issues, disabled pop-ups, or missing printer drivers are some of the reasons.

Q. Is there any print option in Outlook 365?
Ans. Yes, you can get a print option in Outlook 365, by opening the email and then selecting the Print option from the three dots.

In Conclusion

Whenever you want to print your Office 365 emails, you can now easily do this by following the above methods. Here, we have provided three solutions that can easily print or save your data. The first two methods help you to print your data. But, if you want to prefer your data in the PDF file, then the last method will help you.