How to Print Email from Outlook Web App (OWA) Account?
There are some cases where users want to print email from Outlook Web App accounts. So, here we are to help you in this scenario. In this article, we are going to explain when you will need to print your data and provide two simple processes to do the printing.
Outlook Web App or Outlook.com is a browser based version of Microsoft’s Outlook. The normal Microsoft email client can be downloaded on your device and from there you can manage your emails. But, this version of Outlook is available on the web browser which you can access from any device. Therefore, it is much easier to use and manage your data. Along with this, you can also print your emails. But, before following the methods, let’s understand the reasons to print your data.
Why Print Email from Outlook.com Account?
- Physical Copy: Printing email from Outlook App permits to keep a physical copy of crucial communications for record-keeping and other purposes.
- Legal Needs: Forensic experts, advocates, lawyers, and cops may prefer to print Outlook.com emails to submit proof of evidence for legal requirements.
- Offline Access: Several home and working professionals wish to print Outlook Web App email messages to access them offline.
- Sharing: Sometimes users prefer to share some important information with their friends, colleagues, and clients who don’t use digital platforms.
Read Similar: Guide to Print Multiple Emails in Outlook Desktop Editions
How to Print an Email from Outlook.com Manually?
- Sign in to your Outlook.com and open an email.
- Select the Print option to print this OWA email.
- Press Print to print Outlook.com email.
- Choose a connected printer as a Destination.
- Click the Print button to start printing OWA email.
Note That: After printing this email from Outlook App, you need to repeat the same steps to print another email.
This is the direct way to print your Web Outlook data. However, there are some cases where you don’t need the physical copy of your data, just need the data for record keeping. In that case, you can save the Outlook web in PDF format. To do that, we have a perfect solution for you.
Read Next: Quick Guide to Print Thunderbird Emails
Bulk Print Web Outlook Data using PDF Option
This job can also be done through manual methods. But, it will take time to get it done. But, if you use BitRecover Outlook.com Backup Software, then the process will be much easier. Although the tool is created to save your data, it also provides you various saving options such as PDF, PST, etc. which is very helpful for you. The process of doing it is very simple, just follow the steps below and you will get your data in PDF format.
Steps to Print Multiple Emails in Outlook Online
- Launch the suggested tool, enter credentials, and press Login.
- Select the required items from the software window for printing.
- Pick PDF from the listed saving options.
- Select the destination location using the Change button to continue.
- Click the Backup button to print email from Web Outlook App to PDF.
Note That: After exporting Outlook.com emails to PDF documents, you can easily print resultant PDFs instantly.
So, this is the way to have your Web Outlook into PDF format. If you want to know what are the benefits of saving your data in PDF format rather than printing them. So, below we have provided several reasons.
Why Save Web Outlook into PDF Instead of Printing?
- Saving your emails in PDF form, reduces the paper usage which contributes to environmental sustainability.
- It is much easier to manage and categorize your PDF file. Then, managing the physical paper copies.
- You can quickly share your digital format of the data. Because, sharing the physical copy is time-consuming.
- When you print your data, some layout will be missing. But, if you use the PDF file, then it will keep your data intact.
- It is a great way to backup your data, because there is a chance that you may lose your physical copy. But, if you have the digital form of them, then it is easy for you.
- You can set passwords and put restrictions to control who is going to access your data or not.
Any Questions? Get It Resolved!
Q 1: How can I print an email on Outlook Web?
Just open the email you want to print. Click on the three button, select the Print option.
Q 2: How to quickly print in Outlook online?
It’s simple, open your email, press Ctrl+P and a print dialogue box will appear.
Q 3: Can I save an email from Outlook Web?
Yes, you can, open the email you want to save, click on the three buttons. Select Print option. Choose the Print to PDF option and then hit the Print button.
Conclusion
Many users want to print email from Outlook web app. That’s why we have provided you with two methods. First one is simple where we directly print our emails. The next method does not print your data but it saves your data into PDF which is equivalent to printing your data. Both the options will help you in storing and saving your important data.