How to Convert OLM File to PDF? Quick and Easy Guide!
Struggling to convert OLM to PDF format? Looking for a simple method to export OLM file to PDF? You are not alone. It is very common that Outlook for Mac users struggle to access their OLM files into widely used document format, therefore in the following article we will provide both manual and expert OLM to PDF converter to complete the process.
OLM files are basically created by Microsoft Outlook for Mac Machines. It stores all kinds of email databases. An OLM file contains all emails, attachments, contacts, calendars, notes, and other folders along with the entire metadata. Since OLM files are proprietary to Outlook for Mac only, several users need to use Mac data on some other platform that does not support OLM format and are required to convert them into PDF format (a widely used and compatible file format).
If you convert OLM to PDF document format, it makes it easy for you to archive, share, and open Outlook data on any device without the need of installing Microsoft Outlook. Let us move forward and understand the complete conversion process safely.
Quick Overview
Manual Method: In the following method, we will learn to convert Outlook OLM files to PDF format using traditional, non-automated method. This is free of cost, however comes with various limitations.
Automated Software: We will introduce our users with the quick and easy solution to convert OLM file to PDF with complete data. The software also offers a free demo version and has a user-friendly interface.
Comparison- OLM vs PDF
| Feature | OLM | |
|---|---|---|
| Full form | Outlook for Mac | Portable Document Format |
| File extension | .olm | |
| Supported platforms | macOS, Windows | Windows, macOS, Linux, iOS, Android |
| Supported apps | Microsoft Outlook for Mac, third-party OLM Viewer | Adobe Acrobat Reader, third-party PDF viewers |
| Working process | Stores email messages, attachments, and folders in a proprietary format | Stores text, images, and other data in a format that can be displayed on any device |
| Working | Can be opened and edited in Microsoft Outlook for Mac | Can be open and view in any PDF viewer |
| Backup | Can be backup using third-party OLM converters | Can be backup using a variety of methods, including cloud storage and external hard drives |
| Contains | Email messages, attachments, and folders | Text, images, and other data |
| Nature of corruption | Can be corrupted if the file is damaged or if the computer crashes | Less likely to be corrupted than OLM files |
| Sharing | Can be shared by email, cloud storage, or other methods | Can be shared by email, cloud storage, or other methods |
Why Convert OLM to PDF?
- Versatile File Format: PDF files are a universal file format and have a wide accessibility across all the platforms. They can be opened and viewed on any device, making it a suitable format to convert from OLM to PDF.
- Easy-to-Share: People prefer to save data in PDF files as it’s a portable file format, which makes the file easy to share or transfer from one device or platform to another.
- Secured & Encrypted: PDF files can be password-protected which makes them an ideal format for storing and sharing confidential emails and attachments.
- Legal Requirements: PDF is the only file format which is accepted in the court or legal proceedings in the form of evidence as it cannot be edited. Hence many people need to convert OLM to PDF as per legal requirements.
- Compact Size: PDF files are typically smaller in size and take less storage space as compared to OLM files. Therefore, making it a convenient format to store large OLM file data.
- Compatible Format: PDF file format is easy to access or view and most people are familiar with the interface and are capable of using it without any difficulties.
Manual Way to Convert OLM to PDF
The manual method consists 3 steps to export OLM file to PDF. Follow the below guideline for the same:
Step 1: Import OLM into Outlook for Mac
- Firstly, open Outlook for Mac.
- Next, go to File > Import.
- Then, choose Outlook for Mac archive file (.olm) and click Continue.
- Further, select the needful OLM file and import it.
Now, you need to open your email and convert it to PDF file format with the given steps.
Step 2: Open the Email You Want to Convert
- Now, from the sidebar, go to the folder where your imported emails saved
- Then, double-click to open the email you want to convert to PDF.
Step 3: Use Print Option to Save as PDF
- Now, with the email open, go to File > Print.
- Next, click the PDF button at the bottom-left.
- Then, press the option Save as PDF.
- Finally, select the destination path and click Save.
Constraints of Manual Methods
- The manual method doesn’t support batch conversion option, which means users have to export one email as PDF at a time. This makes the process time-consuming and repetitive in case of large mailboxes.
- Another significant drawback of manual approach is that the conversion process doesn’t include attachments and a user needs to download them separately.
- Using the manual way to convert OLM file to PDF, only email messages can be converted and not contacts, calendars, tasks or notes, resulting in incomplete conversion.
- The traditional method doesn’t preserve the email formatting and folder hierarchy as original emails and disturbs the element during the export process.
- This method requires dependency on Outlook for Mac on your PC. Converting OLM to PDF without launching Outlook for Mac is not possible.
- Users may lose their crucial information, especially metadata such as Date and Time, Subject, Sender and Receiver details, etc. during the conversion process.
Automated Solution to Convert OLM to PDF Document
As a user experiences multiple challenges while exporting OLM files to PDF manually, we have come up with the advanced solution to overcome all the constraints. The BitRecover OLM Converter tool is capable to convert OLM file to PDF format in bulk with complete data including attachments, calendars, contacts, notes and metadata as well. Not only PDF, the tool can convert OLM file to PST, EML, MSG, MBOX and many more formats as per user’s requirements.
The OLM to PDF Converter tool provides a selective conversion option as per user’s convenience and supports batch export option to convert multiple OLM files to PDF at once. It’s a reliable solution which keeps the data private and secured from any kind of exposure during the conversion process
Video Tutorial as Best Conversion Guide
Quick Steps To Convert OLM to PDF
- Firstly, download and install the OLM to PDF Converter tool on your PC
- Now, it will show dual options- Select Files or Select Folders, choose one and click the Next button.
- Next, the tool will display all the OLM items, check the desired OLM files to export them into PDF and click the Next button.
- Then, select the PDF option from the list of multiple options.
- Finally, choose the desired saving location and click the Convert button to convert OLM file to PDF.
Top-notch Features of the OLM to PDF Converter
- One of the most note-worthy features of the tool is that it supports batch conversion. It can convert OLM to PDF in a single process even if you have large number of files.
- The tools convert complete email data including attachments, contacts, calendars, notes, tasks and metadata, leaving nothing behind.
- The OLM to PDF converter features an advanced filter and search option which helps users to add data on the basis of subject, date, sender/receiver detail etc. to streamline the process.
- The tool also offers to convert OLM contacts and calendars separately from emails. This helps users to prevent unwanted conversion of data, saving, time, effort and storage space.
- The advanced tool maintains the folder structure and data integrity of emails as original during and after the export process.
- The software also offers multiple file naming options, so that users can well-organize their email data once it’s converted.
- The application is effortless to operate and easy to navigate, applicable for all kinds of users, professional or domestic.
Versions of Microsoft Outlook OLM to PDF Conversion Tool
This application can be categorized into two different versions i.e., Demo and Full version. As per user’s requirement, they are free to choose one of the following categories:
- Demo Version: The OLM to PDF Converter tool is available only on the official website of the company. One can simply download this product to understand the general work steps of it. Although, the trial edition of the software transfer first 25 OLM items only.
- Full Version: The licensed version of this application lets you convert Outlook for Mac to PDF documents in batch. There is no limitation of this program, making it worthy to purchase. One purchased, you can freely move or migrate bulk of Outlook OLM emails files into PDF format quickly and seamlessly.
Frequently Asked Questions
How do I convert OLM to PDF File with attachments ?
This tool allows you to convert your OLM mailbox archive to PDF format. The attachments will also be embedded in the output file, so you can access them using Acrobat Reader.
Can I convert batch OLM to separate PDF files ?
Yes, the tool allows you to transfer batch OLM to separate PDF files. This means that you can convert multiple OLM files to PDF at the same time. This is a great option if you have a large number of OLM files that you need to convert.
Concluding Words
In the following article, we have discovered a manual and professional way to convert OLM to PDF. Although the manual method is free of cost, the user may go through various struggles while exporting OLM files in PDF including the risk of incomplete conversion and data loss. Whereas, the OLM to PDF converter tool is one reliable solution offering multiple advanced features and provides a free trial version for users before making the purchase.
