How to Migrate Office 365 to Gmail? Step-By-Step Guide
Summary: If you want to migrate Office 365 to Gmail you can pick between Gmail’s built-in import feature & professional migration software based on your migration requirements. The manual method is suitable for smaller mailboxes but it may take longer for large accounts & it might not preserve original folder hierarchy. For business users or organizations migrating so many different mailboxes a dedicated migration solution, BitRecover Office 365 Backup Tool can automate process & provide you additional options for example selective migration & folder preservation. Before you add Office 365 email to Gmail it would be good practice to back up mailbox & check all emails have been successfully transferred after migration process.
Why Do Many Users Migrate Office 365 to Gmail?
Before we go down to the methods, let’s first understand the reasons why one might need to forward email from Office 365 to Gmail.
- Some users like Gmail’s simple interface & integration with Google Workspace. Makes it easier to manage emails alongside Google Drive, Docs & Meet.
- Users often choose Gmail because of its spam filtering capabilities & powerful search features. Which can make large inboxes easily manageable.
- Associations which standardize on Google Workspace often add Office 365 email to Gmail so employees can access email & collaboration tools from single platform.
- Several individuals & small businesses choose Google Workspace because its pricing & feature set may better match their requirements than certain Microsoft 365 plans.
- Your company is migrating from Office 365 to Google Workspace. This is where you need to migrate your data.
You now understand how it is beneficial to have your Office 365 data in Gmail. So, without wasting any time, let’s go through the methods.
How to Export Office 365 Mailbox to Gmail Manually?
Manually you can easily migrate Office 365 to Gmail. Gmail provides you with built-in option to import mail from IMAP account. First, enable IMAP server in your Office 365. Then, follow the steps below.
- Login to your Gmail account and click the Gear icon.
- Choose the See all settings option as shown in the screenshot.
- Under Gmail settings, select Accounts, and Import.
- Thereafter, select the Import mail and contacts option to transfer Office 365 email to Gmail.
- Enter your Microsoft 365 email address and press Continue.
- Fill in POP3 settings and click the Port Number Edit button.
- Pick 995 as the port number and enable Use SSL to continue.
- After filling in the complete details, press the Continue button to transfer Office 365 email to Gmail.
- Checking for process, please wait.
- After that, click Start Import to start the migration.
- Your messages are being imported, wait for a while.
So, this is the manual option to transfer Office 365 to Gmail. It is free to use, but also causes you problems, such as.
Limitations of Manual Method
Whereas Gmail’s built-in import feature is free option for users who need to do smaller migration, it has some limitations that users should consider before starting the migration.
- Time depends on factors like mailbox size, internet speed & server performance for forwarding email from office 365 to Gmail. As a result generally larger mailboxes take more time to complete.
- Manual process to move email from Office 365 to Gmail need users to configure POP3 settings & follow various setup steps. It is less convenient for those who have limited technical experience.
- Depending on migration technique used original folder hierarchy & mailbox organization may not be preserved after import.
- Built-in import feature may not be suitable for migrating multiple mail folders or large Office 365 mailboxes making it more appropriate for basic process to forward email from Office 365 to Gmail.
Therefore, most professionals do not use the manual option, they use professional software which we have explained below.
Migrate Office 365 to Gmail with Expert Method
If manual method doesn’t meet your work requirements then you can also use another migration tool to add Office 365 email to Gmail. You can also choose expert-recommended tool. The software is mentioned above. It simplifies migration process. This tool is one of the main options which supports forwarding email from Office 365 to Gmail & other email accounts. Follow the easy steps below to move email from Office 365 to Gmail.
Steps for Office 365 to Gmail Migration
- Start the Tool, click the “I am Admin” option, and enter your Microsoft 365 Admin email address.
- Thereafter, the software automatically opens Microsoft’s Official login page for secure login. Enter your M365 password and Sign In.
- The software automatically adds O365 email folders into the software window. Please wait for a few seconds.
- After that, choose the required Outlook 365 folder according to your requirements.
- Pick Gmail from the listed saving options as shown in the respective screenshot.
- Here, we are proceeding with a single Gmail account. Enter the account credentials i.e., Email Address or App Password. Then, click on backup option.
Once you follow the steps completely, you can see your data by going to the Gmail account. The program also provides you with various features which we explain below.
Advanced Features of the Office 365 to Gmail Migration Software
Below are some advanced features of Office 365 to Gmail Migration Software:
- With the help of this tool you can save your entire Office 365 without any issues.
- The software comes with advanced filter options. Which allows you to sort out your data and move it to export selected data.
- You can easily store your data into multiple formats like PST, PDF, HTML, etc.
- It also allows you to move your data from Office 365 account to Outlook, Thunderbird, G Suite, directly.
- The tool is operable on all latest and old versions of Windows OS as well as Mac OS.
- Users can download the demo version of the software to test the tool before buying it.
Frequently Asked Questions
Q1. How can I link Office 365 email to Gmail?
Ans: First, go to the Gmail account settings. Click on the Accounts and Import and select add a mail account. Enter your Office 365 credentials and connect your account. With this, all your Microsoft 365 emails will be moved to Gmail.
Q2. How can I forward my email from Office 365 to Gmail?
Ans: For this, log in to your Outlook on the web. Go to the Settings >> Mail >> Forwarding options. Enable the Forwarding option and enter your Gmail account details.
Q3. Which is better: Outlook 365 or Gmail?
Ans: If we compare the functions of the two applications, then Outlook 365 provides better email management, calendar integration, and Microsoft applications. Gmail also offers you spam filtering, user-friendly interface & integration with Google Workspace. So, both provide you better functionality. If we talk about choosing, then it depends on the users and their needs.
Conclusion
After reading this article, you can now easily migrate Office 365 to Gmail. Here, we have provided two simple methods that can easily transfer your data. The manual method provides you with steps to easily move your data using the IMAP server. But, experts prefer the professional tool as it is a much easier and faster way to move your data with the advanced features. So, these are the ways to transfer your data.
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