How to Migrate Office 365 to Gmail? Step-By-Step
Many professionals or individuals are looking for a way to transfer Office 365 email to Gmail. Therefore, we will help you by introducing you to all the methods to do Office 365 to Gmail migration. So, continue to read this guide for the migration problem.
It is very important to choose the right email platform for your business. Because now we not only want email services for communication but also need features that can improve productivity and collaboration. For this reason, Microsoft created Microsoft 365 (formerly known as Office 365) where you will get all the tools: Outlook, Word, Excel, and other cloud services.
Along with this many companies like Google that developed Gmail which you can integrate with the Google Workspace, Google’s own suite. Those who use both Office 365 and Gmail, want to move their emails to each others accounts. For example,
Hello BitRecover support team, I am looking for a solution to import Office 365 email to my Gmail account without any data loss. Can you please suggest a reasonable solution for solving my query?
– Atticus, United States
I am planning to switch my job hence I want to move my Office 365 emails to my Gmail account. This is necessary to me because I don’t want to lose my crucial emails. Gmail is my preferred source destination because it is available free of cost. Do you have a solution?
– Ramkumar, India
If you also want to move your Microsoft 365 to Gmail account. Then we are here to help you.
Recommended: Multiple Ways to Migrate Shared Mailbox to Office 365 User
Reasons to Transfer Office 365 Email to Gmail
Before we go down to the methods, let’s first understand the reasons why one might need to move Microsoft 365 data.
- The layout of Gmail is much cleaner and intuitive than Office 365. So, navigating to the interface would be easier.
- For individuals or smaller teams, Gmail or G Suite is much cheaper than Microsoft 365.
- Gmail has better spam filtering and advanced search capabilities.
- Users can access their Gmail account in any web browser, mobile and other computer.
- Your company is moving from Office 365 to G Suite. This is where you need to migrate your data.
You now understand how it is beneficial to have your Office 365 data in Gmail. So, without wasting any time, let’s go through the methods.
Manually Migrate Office 365 Emails to Gmail
Manually you can easily move your Microsoft 365 emails and contacts. Gmail provides you built-in option to import mail from IMAP account. First, enable IMAP server in your Office 365. Then, follow the steps below.
- Login to your Gmail account and click the Gear icon.
- Choose the See all settings option as shown in the screenshot.
- Under Gmail settings, select Accounts, and Import.
- Thereafter, select the Import mail and contacts option to transfer Office 365 email to Gmail.
- Enter your Microsoft 365 email address and press Continue.
- Fill in POP3 settings and click the Port Number Edit button.
- Pick 995 as the port number and enable Use SSL to continue.
- After filling in the complete details, press the Continue button to transfer Office 365 email to Gmail.
- Checking for the process, please wait.
- After that, click Start Import to start the migration.
- Your messages are being imported, wait for a while.
So, this is the manual option to transfer your Outlook 365 to Gmail. It is free to use, but also causes you problems, such as.
Drawbacks of the Manual Method
- This method can take up to 2-3 days to transfer Office 365 email to Gmail. The time to take the backup depends on the size of your data.
- This is a time-consuming and lengthy process. It even requires the users to have technical and POP settings knowledge.
- Data consistency and actual folder structure may be tempered while using this manual method.
- The manual way is capable of migrating only the Inbox folder from Microsoft Office 365 Mailbox to Gmail. Other folders cannot be migrated.
- A minor mistake may lose your crucial data during the completion of the task.
Therefore, most professionals do not use the manual option, they use professional software which we explained below.
Migrate Office 365 to Gmail with Expert Method
On the internet, you will find several third-party tools that can easily export Microsoft 365 data to Gmail. Among them is BitRecover Office 365 Backup Software which you can use to transfer your Office 365 data. The application is specially created to backup your Office 365 emails which can also be used to move your data from Microsoft 365 to other email accounts. To know how it works follow the steps below.
Steps for Office 365 to Gmail Migration
- Start the Tool, click the “I am Admin” option, and enter your Microsoft 365 Admin email address.
- Thereafter, the software automatically opens Microsoft’s Official login page for secure login. Enter your M365 password and Sign In.
- The software automatically adds O365 email folders into the software window. Please wait for a few seconds.
- After that, choose the required Outlook 365 folder according to your requirements.
- Pick Gmail from the listed saving options as shown in the respective screenshot.
- Here, we are proceeding with a single Gmail account. Enter the account credentials i.e., Email Address or App Password. Then, click on Backup option.
Once you follow the steps completely, you can see your data by going to the Gmail account. The program also provides you with various features which we explain below.
Advanced Features of Software
- With the help of this tool you can save your entire Office 365 without any issues.
- The software comes with advanced filter options. Which allows you to sort out your data and move it to export selected data.
- You can easily store your data into multiple formats like PST, PDF, HTML, etc.
- It also allows you to move your data from Office 365 account to Outlook, Thunderbird, G Suite, directly.
- The tool is operable on all latest and old versions of Windows OS as well as Mac OS.
- Users download the demo version of the software to test the tool before buying it.
Frequently Asked Questions
Que 1: How can I link my Office 365 email to Gmail?
Ans: First, go to the Gmail account settings. Click on the Accounts and Import and select add a mail account. Enter your Office 365 credentials and connect your account. With this, all your Microsoft 365 emails will now move to Gmail.
Que 2: How can I forward my email from Office 365 to Gmail?
Ans: For this, log in to your Outlook on the Web. Go to the Settings >> Mail >> Forwarding options. Enable the Forwarding option and enter your Gmail account details.
Que 3: Which is better: Outlook 365 or Gmail?
Ans: If we compare the functions of the two applications, then Outlook 365 provides you better email management, calendar integration, and Microsoft applications. Gmail also offers you spam filtering, user-friendly interface and integration with Google Workspace. So, both provide you better functions. If we talk about choosing, then it depends on the users and their needs.
Summary
After reading this article, you can now easily do Office 365 to Gmail migration. Here, we have provided two simple methods that can easily transfer your data. The manual method provides you steps to easily move your data using the IMAP server. But, experts prefer the professional tool as it is much easier and faster way to move your data with the advanced features. So, these are the ways to transfer your data.
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