How to Transfer Outlook Emails to Another Account?
There are several reasons why users need to migrate their Outlook emails to another account. Now, moving email client data like transferring emails from one outlook account to another is not as easy as moving images, files, and other documents. Outlook contains important data like emails, contacts, calendars, and other data stored in PST and OST files, and thus utmost care and precision are required in transferring all its contents.
Let’s first discuss the difference between these two Outlook files. When Outlook is configured to use a POP server, the data is saved in the PST format. Additionally, when our Outlook is set up to use IMAP, it not only creates an OST file but also permits the export of a PST file to migrate Outlook emails to another account.
Unavoidable Reasons to Export Outlook Emails to Another Account
There are various times when the user needs to migrate their Outlook emails from one account to another, it can be as changing jobs, switching email providers, or just to keep a backup. By exporting your emails, you will never lose your important data like messages, contacts, or calendar events. Let us get to know about a few reasons for exporting Outlook email to another account through this blog.
- Backup Recovery: This helps users create a backup of important emails, so that the user does not lose them if some mishappening happened in the user’s account or device, or if the data is corrupted by a fault.
- Management of Storage: It helps the user in cleaning the space in the user’s mailbox, which helps in improving the performance of Outlook, and manages the inbox of user effectively by moving older messages to a different location.
- Long-term email storage: Usually stores users’ important messages for a long period of time or follows some legal rules by storing emails outside the users’ inboxes.
If you are also one of those who are still facing these kinds of problems, then don’t need to worry. Here, you get the easiest solutions to migrate Outlook Emails to another account.
Don’t Use Manual Methods:
- Orphan OST files exist on your system and you are unable to utilize manual approaches.
- You have different machines like Windows and Mac.
- Your Outlook has crashed or corrupted.
Before attempting to migrate Outlook emails to another account manually, please keep the above-mentioned situations in mind as migrating in these cases may corrupt or damage your PST files.
How to Migrate Outlook Emails to Another Account Manually?
If your Outlook email client is in a good situation, then there is only one method to move the PST file to a new computer. This method is valid for both POP and IMAP configurations of Outlook. Perform the following steps to manually migrate Outlook emails to another account:
- Open Outlook email client.
- Click on the file, and under that, click on open and export, and click on the option of Import/ Export.
- Now, click on export to a file, and under that, click on Outlook data File (.pst) option.
- Select the folder that you want to export, and browse the location, where you want to export the data.
Now, you can easily migrate your Outlook emails to another account and import them into Outlook.
However, if you don’t want to use Outlook anymore on a new computer, then you can easily save Outlook emails in PDF format. Users can also archive Outlook emails to a hard drive with attachments.
Now, we will talk about those users who are facing the above-mentioned problems. Don’t worry, it happens many times when users have an orphan OST file or the Outlook application gets crashed or is corrupted. In these kinds of situations, we should take the help of an automated software. Now, probably you are thinking, why the professional solution to migrate Outlook emails to another account?
Because our data is important to us, and we can not afford to lose it using manual methods, many IT experts always prefer a professional solution like the BitRecover solution.
How to Export Outlook Emails to an Outlook Account Automatically?
If the manual method doesn’t help you solve your issue, then you can use the automated method to solve your problem. The automated method makes use of the most reliable professional software named BitRecover PST Repair Wizard Tool.
Step-by-Step Guide to Using the Automated Software Method
This software will surely help you solve your problem. Below are a few steps for using the software.
- Download and Install software, launch software after installing it.
- Select the PST file or PST folders.
- Choose the folder that needs to be repaired.
- Select PST as the saving option and then choose a destination path.
- In the end, press on repair.
Key Features of the Automated Software
- Convert PST files in 39 most popular formats and email clients directly.
- Microsoft Outlook installation is not mandatory to perform PST file conversion.
- PST converter tool allows batch conversion of PST files at once.>
- It provides facility to extract email addresses from PST files for email marketing motives.
- It automatically adds Outlook PST files in Software GUI from the default location.
Frequently Asked Questions
Q1.Why is there a need to migrate Outlook Emails to another account?
A1. User usually needs to migrate Outlook emails to another account due to many reasons, which include job change, shifting to a new email provider, or combining various accounts, clearing up space, and completing organizational and legal requirements.
Q2. Can Outlook emails be migrated to another account manually?
A2. Yes, Outlook emails can be migrated to another account manually by using Import/Export feature present in Outlook to make a .PST file, and then you can import that file into another account.
Q3. What is the difference between a manual and an automated method?
A3. The main difference between manual and automated methods is that manual method is usually more time-consuming as compared to automated method. Automated method is usually a much faster and easier method when talking about bulk migration.
Q4. Will there be a loss of data during migration process?
A4.If user follows the process correctly, then user will definitely not lose any data. So it is suggested that keep back up your emails before starting migration.
Conclusion
In conclusion, we would like to conclude that migrating Outlook emails to another account is an important step if users wants better management and security, of their data. Whether you are going with manual method or automated method, both methods have their advantages and limitations. Manual method usually takes more time, and for this, the user should also have some kind of knowledge, whereas automated method offers faster and easier solutions for bulk data. Users are suggested to select the right method that they think can help in solving their problems, and will fulfill their specific needs, and will provide them with a comfort level. Taking time to transfer emails properly can help you keep the digital workspace running effectively and efficiently.
