How to Easily Export Emails from Outlook Web App to Gmail?

Rollins Duke
Published: June 3rd, 2025 • 7 Min Read

There are many users who want their Outlook.com emails into Gmail. But why and how you can transfer the emails. All will be explained in this article, so read the article to the end and find out ways to export emails from Outlook Web App to Gmail.

Most of the formal communication takes place through email and MS Outlook is one of the popular email management. Although this program is paid, Microsoft also launched Outlook Web App (OWA) to access your data from any device. Just like Outlook.com, Google also has their own email application known as Gmail. It is also very popular like Web Outlook. But, most users prefer Gmail and want to migrate Outlook Web App to Gmail. But what is the reason behind this, we will explain it in the next section.

Read Next: Easiest Tips to Export Outlook Online Emails to Hard Drive

Why Need to Export Emails from Web Outlook to Gmail?

Outlook on Web and Gmail both are web email applications. But in comparison Gmail will get you more benefits. That’s why people want to transfer Outlook.com emails to Gmail. Below we have mentioned other reasons for this topic as well.

Managing your emails in two different applications is a difficult task, but if you move your data to Gmail. The process of organizing would become easier.
If you want to take the benefit of Google products. It will be easier, because Gmail is easily integrated with Google Workspace.
Gmail has a much cleaner interface and advanced features compared to Outlook.com.
You switch your job and they use Gmail as the email service. So, you also need your important emails from Outlook Web App to Gmail.
To secure your crucial data, Exporting it to Gmail would be a great choice.

So, transferring your Outlook on Web emails to Gmail will be very beneficial. For this reason, we are going to share different solutions that can help you migrate your data.

Manual Method for Adding Outlook.com Email to Gmail

Transferring the data directly from Outlook Web to Gmail is not possible. But, if you use the help of IMAP you can easily do this. The IMAP server helps you to connect your account to another. Below are the detailed steps of the process.

Firstly, login into your Gmail and click on the Gear icon.
Then, choose See all settings in the top right corner.
After that, select the Accounts and Import option.
Next, select Import Mail and Contacts to import emails.
Enter your Outlook.com email address and click Continue.
After that, click Continue to accept import terms and conditions.
Fill OWA email ID to validate authentication and press Next.
Enter your Outlook.com account password and click Sign In.
After that, ShuttleCloud migration needs your permissions, choose Accept.
Now see the Authentication successful message and close this window.
Then select items to import and tap the Start Import button.
Your messages are being imported, click the OK button.
Finally, adding Outlook.com email to Gmail, wait up to 2 days to complete.

Forward Outlook.com Emails to Gmail

If you want the future incoming Outlook Web emails in Gmail. Then, the Forwarding feature allows you to do it. Here’s how you can do it.

Run the Outlook Web App and go to the Settings.
Click on the Mail button and then select the Forwarding.
Press the Enable Forwarding option.
Provide the Gmail email address and click Keep a Copy of Forwarded Email Message.
Lastly hit the Save button.

Here are the solutions to export emails from Outlook Web App to Gmail. They are free to use, but they are not reliable as it may cause you problems.

Limitations of Using the Non-Automatic Method

The process of migrating your Outlook.com emails will take time. Because of moving multiple emails at the same time.
There are chances that some of your data is missing during the process.
You need technical knowledge when you are syncing your account using the IMAP.

But don’t worry, experts prefer to use automated software to transfer the emails. Here’s how it works.

Automated Method to Export Emails from Outlook Web App to Gmail

Users can take the help of automated software for the completion of the task without having any problems. By using BitRecover Outlook.com Backup Software users can solve the issue of transferring emails from Outlook Web App to Gmail. This tool is compatible with all systems having Windows and Mac OS. It always preserves the folder hierarchy and email structure of the mailbox. So, users can import Outlook.com email to Gmail along with all metadata properties and header information.

Download Now Purchase Now

Steps to Export Emails from Outlook Web App to Gmail

Firstly, you have to install and run the software on your system.
Then enter OWA credentials like login ID, and password, and press Login.
After that, select the required folders for the export procedure.
Then, select Gmail from the given list as a saving option.
Now enter Gmail credentials i.e. Email Address and Password.
Then, select the Backup button to start adding Outlook.com email to Gmail.

Some Prime Features of Software

Enable Filters: This software provides multiple email filter options to export emails from Outlook Web App to Gmail selectively. Users can transfer emails from a specific date range, receiver email address, sender email address, or email subject. These email filtration options are most beneficial for users as they don’t have to do anything extra.
Select Folders: This software shows all Outlook Web App (OWA) folders in the software window. From here, users can check and select only desired email folders from the whole database. Using this advanced feature, users can transfer selected email folders from the whole database.
Folder Hierarchy: This Tool gives freedom to keep the original folder structure for migrated emails. After completion of the task, the users can preview all exported emails in the same folder structure as in Outlook web app. Users can get output data in Inbox, Sent, Drafts, All Mail, Spam, etc. folders.
Email Items: This application preserves all email components during transferring emails from Outlook Web App to Gmail. The tool maintains all the important items like Folders, Attachments, To, Cc, Bcc, Signature, Inline Images, Folders Structure, HTML Links, etc. for users.
Easy GUI: This application is specially designed for both professional and non-professional users. This software asks only for Outlook Web App account login details. After that users can easily select the email folders from the software panel. Finally, users have to select the saving option and select the Backup button.

Final Verdict

In this blog, we have described both ways to export emails from Outlook Web App to Gmail. The best solution is using the automated method, as it is a professional solution. Specialized tool for this issue. Manual methods are a time-consuming method and very technical as well. If users want to try the software first then, they can use the demo version of the utility as well. By this, they will get a chance to know the software. For more benefits and unlimited migration, users can purchase the tool as well.

Similar Solution: Instructions to Export Outlook.com Emails to PST

User Queries with Expert Replies

Q 1: How to import Outlook.com email to Gmail?
You can use the inbuilt ShuttleCloud Migration Option or BitRecover Software to add Outlook.com email to Gmail.

Q 2: Can transfer Outlook.com folders to default Gmail folders?
Yes, enable the Save messages in default folders option, and then the software will automatically map the folders to the default folder.

Q 3: Does your software preserve all email properties during the process?
Yes, this software maintains complete email items and properties when exporting emails from Outlook Web App to Gmail.