How to Migrate Google Workspace to Zoho Mail Successfully?
Migrating from Google Workspace to Zoho Mail is not a simple process as transferring emails. It becomes challenging when you need to transfer emails, contacts, calendar, attachments and multiple user accounts without compromising data and folder structure. Choosing the right approach can result in incomplete data transfer, lengthy downtime and hours of manual work.
This guide has got you covered. Here we will show you the most reliable methods to migrate Google Workspace to Zoho including free built-in manual ways and an advanced automated solution. You’ll learn step-by-step instructions for each method to choose the best approach to transfer your Google Workspace data to Zoho.
Why Migrate Google Workspace to Zoho?
Organizations decide to migrate from Google Workspace to Zoho Workplace for a number of reasons:
- Cost Effective: Zoho has affordable or lower subscription pricing plans than Google Workspace, that makes it a budget friendly alternative for all users.
- More Privacy: Zoho is serious about privacy and follows privacy-focused business models. It does not believe in monetizing user data via ad revenue.
- Unified Ecosystem: Zoho Workplace includes Mail, WorkDrive, Cliq, Writer, Sheet, and Meeting to provide all essential business tools in one platform.
- Easy Teamwork: Teams can easily collaborate and securely store and share files using Zoho WorkDrive. It helps in better file management.
- Better Admin Controls: Administrators can hassle-free manage users, security policies, storage and domain settings by migrating Google Workspace to Zoho, from a centralized admin console.
- Suitable for All Businesses: Zoho Workplace allows businesses to add users and upgrade plans as per their needs, which makes it easy to scale and work for small and growing organizations.
Zoho Workplace vs Google Workspace Comparison
| Features | Google Workspace | Zoho Workplace |
| Supportive Email Service | Gmail | Zoho Mail |
| Starting Subscription Price | Higher as compared | More affordable for small business users |
| Productivity Apps | Docs, Sheets, Slides, Meet | Writer, Sheet, Show, Meeting |
| Cloud Storage | Use Google Drive | Store files in Zoho WorkDrive |
| Team Chat Support through | Google Chat | Zoho Cliq |
| Privacy | Share Privacy policies with Google ecosystem | Support and follow Privacy-focused business models |
| Admin Console | Centralized administration | Centralized administration |
| Best For | It is best for organizations who invest in Google ecosystem | This platform is best for Businesses looking for a cost-effective and integrated workplace suite |
Prerequisites for Google Workspace to Zoho Mail Migration
First, be sure you have the following before you migrate Google Workspace to Zoho Workplace:
Admin Access for both Google Workspace and Zoho accounts.
An active Zoho Mail or Zoho Workplace Subscription is required.
Your business domain should be verified in Zoho.
Make sure storage space is available in destination Zoho Mail accounts.
Internet connection should be stable and working at speed for uninterrupted migration.
Manual Methods to Migrate Google Workspace to Zoho
There are several manual ways available depending on the type of data you want to migrate. Since Google Workspace includes emails, contacts, calendars and files you need to migrate each of them separately. The following methods explained below will help you move your data to Zoho Mail and other Zoho Workplace applications. Follow them properly.
Method 1: Using Zoho Mail Admin Console (IMAP Migration)
The Zoho Mail Admin Console has a built-in IMAP migration option that allows administrators to migrate emails, folders and attachments from Google Workspace to Zoho Mail.
- Log in to your Zoho Mail Admin Console.
- Go to Data Migration << Add Migration.
- Select Gmail as the migration type.
- Enter your Google Workspace Admin Credentials as asked.
- After that, select users or simply upload a CSV file containing all user details that you want to migrate.
- Once done, start the Google Workspace to Zoho Mail migration process.
Note: In this method you can only transfer emails. Contacts, calendars and Google Drive files need to be migrated separately using their methods discussed below.
Method 2: Migrate Google Workspace Contacts to Zoho Mail
Using this approach you can migrate contacts from Google Workspace in CSV format and import them into Zoho Mail.
- Sign into Google Contacts and click Export.
- Select All Contacts and choose Google CSV format.
- Now, sign in to Zoho Mail, navigate to Contacts >> Import >> Upload CSV.
- Review the field mapping and import contacts.
This is all it takes to migrate Google Workspace contacts to Zoho Mail.
Method 3: Migrate Google Workspace Calendar to Zoho Calendar
For events on the calendar, use ICS file method:
- Open Google Calendar and click on the Settings Gear >> Import & Export.
- Export the calendar as a .zip file and extract the .ics file.
- In Zoho Calendar click Import Calendar >> From File.
- Upload the .ics file to migrate the Google Workspace calendar to Zoho calendar.
Method 4: Migrate Files from Google Workspace to Zoho WorkDrive
If you are looking to move from Google Workspace to Zoho WorkDrive, then moving files manually is possible:
- Use Google Takeout to download your files from Google Drive.
- Sign in to Zoho WorkDrive.
- Upload the files you downloaded, either manually or using the Zoho WorkDrive Sync Tool.
While this method will work to migrate Google Workspace to Zoho, however, transferring files in bulk will take time.
Method 5: Using IMAP Configuration in Zoho Mail
You can set up your Google Workspace account on Zoho Mail via IMAP to retrieve your email access.
- Open Zoho Mail and go to Settings > Mail Accounts > select Add External Account option.
- Provide your Gmail server settings and email credentials.
- Sync your emails to slowly transfer Google Workspace to Zoho.
This is an easy option if your need was only email data, and not other items.
Challenges with Manual Migration
These methods are useful for users who don’t want to use any third-party software for the migration but they come with several limitations that you should know before proceeding. Some of the major ones are mentioned below:
- Google Workspace emails, contacts, calendars and Drive files must be migrated separately using different methods. There is no one manual solution for all.
- They are time-consuming processes for multiple users depending upon the data they are having. Plus, repetition of steps is there.
- Manual verification is required after completing each method to check whether all the folders, calendars and contacts are transferred correctly.
- Some of the methods require administrator credentials and configuration knowledge.
- These manual approaches are not ideal for large organizations who are managing hundreds or thousands of mailboxes. For them the process will become complex and difficult to monitor.
- Incorrect setting details can result in missing emails, contacts or calendar events.
To avoid these challenges, experts always recommend choosing a professional Google Workspace to Zoho Mail migration tool. It will help you save your time and effort while ensuring accurate data transfer.
Pro Tip: Automated Google Workspace to Zoho Migration Tool
To simplify the procedure, you can take the help of the BitRecover Google Workspace Migration Tool which is an efficient and secure application to automatically migrate email from Google Workspace to Zoho along with contacts, calendars, and file attachments.
The tool is programmed to maintain data integrity while giving individuals and businesses a seamless experience of Google Workspace to Zoho migration.
Key features of Google Workspace to Zoho Mail Migration Tool
Let’s move on to the advanced features this robust solution offers to transfer Google Workspace to Zoho Mail:
- Support Moving emails, contacts, calendars and attachments at once without performing separate methods.
- It supports batch mode to migrate multiple Google Workspace accounts to Zoho in a single process.
- Helps to migrate only certain data filtered based on date range, folder or subject. You can perform selective transfer as per needs.
- This software keeps the mailbox structure the same as before without any modification.
- Domain administrators can migrate all users in a single go.
- Uses OAuth authentication to ensure maximum protection.
- Only migrate the new data on each run using unique incremental backup feature.
How to Migrate Google Workspace to Zoho Mail with Tool?
- Download and install the Google Workspace to Zoho Mail Migration tool.
- Enter Google Workspace email address and Sign In to your account.
- If you have multiple user accounts to migrate, enable the Batch Mode.
- Select Required folders, such as Inbox, Sent, Drafts, etc., that you want to migrate.
- Select IMAP as the Saving option and enter your Zoho Mail details.
- Click the Start button to begin exporting data.
All your mailbox data will migrate from Google Workspace account to Zoho Mail account quickly and safely, within minutes without any manual errors.
Why Choose BitRecover for Google Workspace to Zoho Migration Tool?
Data transfer is 100% secure with OAuth 2.0 authentication.
It is fast and can be scaled for enterprises.
Support migrating from Google workspace or Gmail.
There is no technical knowledge is needed.
Allows you to migrate Google Workspace to Zoho with bulk of data.
Works on any version of Windows and Mac OS.
Move small mailboxes or conduct enterprise-level Google Workspace to Zoho migration, the tool offers a stable and professional solution.
Conclusion
Google Workspace to Zoho migration can be completed manually as well with a professional solution. The only difference is manual methods are suitable for transferring only some specific data and require a lot of manual effort for each transfer. Whereas the automated Google Workspace to Zoho Mail migration tool is reliable and supports direct conversion with all details including emails, contacts, calendars, attachments and other. It demands no manual effort and completes the process in just a few clicks.
Additionally, it is a perfect solution for business users handling large mailboxes. So choose wisely after reading everything properly. If you face any query related to the tool, you can contact the support team anytime.
