How to Migrate Google Workspace to ZOHO Mail?
Are you wondering to migrate Google Workspace to Zoho but don’t know what to do next? You are not alone. Many businesses are migrating from Google Workspace (formerly known as G Suite) to Zoho Mail and Zoho Workplace for better privacy, pricing, and bundled productivity tools. Keep reading the article to learn the top 5 manual methods and an advanced solution for an easy G Suite to Zoho migration.
Migration isn’t always easy, though. Moving your emails, contacts, calendars, and files from one cloud platform to another takes planning. If you want to migrate G Suite to Zoho, this tutorial will cover every option, whether you choose to do it yourself or automated.
By the end of this post, you will understand how to safely migrate Google Workspace to Zoho Mail and other Zoho apps, along with the best tool for accomplishing the entire process.
Why Migrate Google Workspace to Zoho?
Organizations decide to migrate from Google Workspace to Zoho Workplace for a number of reasons:
- Cost Effective: Zoho has more cost-effective pricing plans than Google Workspace.
- More Privacy: Zoho is serious about privacy as they do not monetize user data via ad revenue.
- Unified Ecosystem: Zoho Workplace includes Mail, WorkDrive, Cliq, Writer, etc.
- Easy Teamwork: Simple collaboration with team communication and file management.
When comparing Zoho Workplace vs Google Workspace, the all-in-one suite from Zoho provides nearly the same productivity tools, often at a lower cost.
Prerequisites for Google Workspace to Zoho Mail Migration
First, be sure you have the following before you migrate Google Workspace to Zoho Workplace:
- Admin Access for both Google Workspace and Zoho accounts.
- Zoho Workplace Subscription: Business Mail or Workplace plan.
- Domain verified in Zoho.
- IMAP is enabled for all user accounts in Google Workspace.
- Two-Factor Authentication (2FA) temporarily disabled for the purpose of migration.
- App Passwords (if migrating using OAuth).
Once you have completed these items, you can migrate emails from Google Workspace to Zoho Mail.
Manual Methods to Migrate Google Workspace to Zoho
There are many manual options to migrate Google Workspace to Zoho Workplace services. Let’s explore them one by one.
Method 1: Using Zoho Mail Admin Console (IMAP Migration)
The Zoho Mail Admin Console has a built-in IMAP migration option to migrate emails from Gmail to Zoho Mail.
- Log in to your Zoho Mail Admin Console.
- Go to Data Migration >> Add Migration.
- Select Gmail as the migration type.
- Enter the Admin Credentials for Google Workspace.
- Select users or upload users in a CSV file.
- Once all users are selected, start to transfer Google Workspace to Zoho.
This is for migrating emails, folders, and attachments from Google Workspace to Zoho Mail using IMAP.
Method 2: Migrate Google Workspace Contacts to Zoho Mail
Contacts can be migrated from Google Workspace into Zoho Mail by exporting contacts as a CSV format and importing it back into Zoho Mail.
- Sign into Google Contacts and click Export.
- Select All Contacts and Google CSV format.
- From there in Zoho Mail, navigate to Contacts >> Import >> Upload CSV.
- Review the field mapping and import contacts.
This is all it takes to migrate Google Workspace to Zoho Mail.
Method 3: Migrate Google Workspace Calendar to Zoho
For events on the calendar, use ICS file method:
- Open Google Calendar and click on the Settings Gear >> Import & Export.
- Export the calendar as a .zip file and extract the .ics file.
- In Zoho Calendar, click Import Calendar >> From File.
- Upload the .ics file to migrate the Google Workspace calendar to Zoho.
Method 4: Migrate Files from Google Workspace to Zoho WorkDrive
If you are looking to move from Google Workspace to Zoho WorkDrive, then moving files manually is possible:
- Use Google Takeout to download your files from Google Drive.
- Sign in to Zoho WorkDrive.
- Upload the files you downloaded, either manually or using the Zoho WorkDrive Sync Tool.
While this method will work to migrate Google Workspace to Zoho, however, transferring files in bulk will take time.
Method 5: Using POP/IMAP Configuration in Zoho Mail
You can set up your Google Workspace account on Zoho Mail via IMAP to retrieve your emails:
- Enable IMAP in Google Workspace.
- In Zoho Mail > Settings > Mail Accounts > Add External Account.
- Provide your Gmail server settings and email credentials.
- Sync your emails to slowly transfer Google Workspace to Zoho.
This is an easy option if your need was only email data, and not other items.
Challenges with Manual Migration
Although manual migration of Google Workspace to Zoho Mail is feasible, there are considerable limitations:
- It requires a lot of time, and mistakes can happen.
- Only for emails (without bulk calendars or contacts).
- Requires a high-level of technical understanding.
- Complicated for larger organizations with multiple users.
- There is a high risk of data loss or folders getting mixed up.
That’s why so many companies choose to use a professional Google Workspace to Zoho migration tool to automate and ease the entire migration process.
Pro Tip: Automated Google Workspace to Zoho Migration Tool
To simplify the procedure, you can take the help of the BitRecover Google Workspace Migration Tool which is an efficient and secure application to automatically migrate email from Google Workspace to Zoho along with contacts, calendars, and file attachments.
The tool is programmed to maintain data integrity while giving individuals and businesses a seamless experience of Google Workspace to Zoho migration.
Key features of Google Workspace to Zoho Mail Migration Tool
Let’s move on to the steps to transfer G Suite to ZOHO mail:
- Full Transfer Mailbox: Move emails, contacts, calendars, and attachments.
- Batch Migration: Move multiple Google Workspace accounts to Zoho in a single migration.
- Filter Options: Migrate only certain data by date range, folder, or a subject.
- Preserve Folder Hierarchy: Keep mailbox structure the same as before.
- Admin Mode: Domain administrators can migrate all users in a single go.
- Safe & Secure: Uses OAuth authentication to ensure maximum protection.
- Incremental Migration: Only migrate the new data on each run.
It also makes it one of the best Google Workspace to Microsoft 365 migration tools moving forward if you anticipate migrating again.
How to Migrate Google Workspace to Zoho Mail with Tool?
- Download and install the BitRecover Google Workspace to Zoho Mail Migration tool.
- Run the software, Enter Google Workspace email address and Sign In to your account.
- If you have multiple user accounts to migrate, enable the Batch Mode.
- Select Required folders, such as Inbox, Sent, Drafts, etc.
- Apply Filters (optional) for selective migration.
- Select IMAP as the Saving option and enter your Zoho Mail login details.
- Click the Start Migration button and it will start exporting data.
All your mailbox data will migrate from Google Workspace account to Zoho Mail account quickly and safely, within minutes without any manual errors.
Why Choose BitRecover for Google Workspace to Zoho Migration Tool?
- Data transfer is 100% secure with OAuth 2.0 authentication.
- It is fast and can be scaled for enterprises.
- Support migrating from Google workspace, G suite or Gmail.
- There is no technical knowledge is needed.
- Allows you to migrate Google Workspace to Zoho with bulk of data.
- Works on any version of Windows and Mac OS.
Move small mailboxes or conduct enterprise-level Google Workspace to Zoho migration, the tool offers a stable and professional solution.
Conclusion
While making the switch from one platform to another may seem overwhelming, it is entirely possible with a bit of preparation and method. If you want to migrate Google Workspace to Zoho, you could consider doing it manually by using IMAP migration, exporting contacts, calendars, and files; however, these activities can be quite tedious and challenging at times.
The Google Workspace to Zoho Migration Tool is the best option to transfer all data quickly, accurately, and completely, without losing any data and without any user issues. The solution facilitates the entire migration process of Google Workspace to Zoho while ensuring there is zero data loss.
Therefore, whether you want to migrate G Suite to Zoho WorkDrive, or simply transfer Google Workspace to Zoho Mail, BitRecover technology provides the easiest and fastest solution to achieve your migration from one platform to the other.
