Migrate Office 365 to Google Workspace: Step by Step Guide

  

Rollins Duke   
Published: December 11th, 2025 • 8 Min Read

Overview: Migrate Office 365 to Google Workspace with emails, calendars, contacts, and attachments. In this guide, learn the verified manual method, i.e., native GWMME service, to migrate O365 to Google Workspace. Also, discover an automated Office 365 to Google Workspace Migration Tool to migrate Microsoft 365 to Google Workspace in a secure, quick & effective way.

Microsoft 365 and Google Workspace are used by organizations worldwide for business communication, productivity, and collaboration.

In 2025, many organizations are willing to transfer from Microsoft 365 to Google Workspace due to lower licensing costs and better cloud collaboration with tools like Google Sheets, Docs, and more.

Migrating an organisation’s data from Microsoft 365 to Google Workspace can be complicated as one has to deal with multiple data types, from emails to contacts & calendars. All while ensuring minimal downtime.

In this write-up, we have discussed a manual way to migrate Office 365 to Google Workspace and how to use the Office 365 to Google Workspace Migration tool to help you migrate all mailboxes, users, and data properly.

Must-haves to Migrate Office 365 to Google Workspace

Here is a complete checklist you need to prepare for migration from Office 365 to Google Workspace:

• Appropriate Google Workspace plan with adequate storage.
• Licensing for all user & admin accounts in Microsoft 365 & Google Workspace.
• Be prepared for the probable downtime.
• Create all user mailboxes and accounts pre-migration.
• Enable IMAP for all Microsoft 365 accounts.
• Delete unnecessary or duplicate data, such as spam.
• Backup Office 365 data before transferring Microsoft 365 data to Google Workspace.

When you have checked all the above prerequisites. You can now use the methods that we have mentioned below.

Phase 1: Ready Office 365 & Set Up Google Workspace

1. In your Google account, go to the Admin page.
2. Sign in as an Admin and add your domain.
3. Verify your domain, then create email accounts for all users with the same Office 365 usernames.
4. Then, go to Office 365 and log in as Admin.
5. Go to the Exchange Admin Center, click Users.
6. Select the Mailboxes and then open a user. Choose Manage email apps and click IMAP.
7. Use Two-Factor authentication to create app passwords. This password you are going to use to connect to your account.

Phase 2: Migrate Office 365 to Google Workspace Accounts

1. In your Google Admin Console, click on Data Migration.
2. Select the Set up Data Migration button.
3. Choose Microsoft Office 365 as a source. Then, select the IMAP.
   
4. Enter the email address of the user by clicking Add User or bulk-migrate the user.
5. Set the Date range, then choose the data type.
   
6. Now, you have to match your Office 365 emails to your new Google Workspace accounts.
7. Enter the correct Google details for each user.
8. Lastly, click on the Start button.

Google will start migrating your data from Microsoft 365. Wait till it completes. Once it is done, go to the last phase of the method.

Phase 3: Update MX Records

1. Go to your Domain Provider.
2. Choose the Google Mail server from the MX records.
3. This way, your new upcoming emails will directly go to Gmail instead of Outlook.

Drawbacks of DMS in the Google Admin console

The above-mentioned technique is free of cost, but it also has many issues. Which we will explain below.

• It is a time-consuming and lengthy process to migrate email from Office 365 to Google Workspace.
• You need technical knowledge about these two platforms., Hence, non-technical users may face problems while attempting this approach.
• There are chances of data loss if you make a mistake during the process.

Hence, while it migrates your data for free, there are chances of missing some of the data. Therefore, it is better to use professional software that directly moves your data.

Migrate Office 365 to Google Workspace Step-by-Step

1. Run the tool Tool and enter the O365 admin email address, and press the Login button. Don’t forget to click I am Admin option.
   
2. Securely Sign In to your Microsoft 365 cloud account using your account login credentials.
   
3. Choose Google Workspace as a saving option to continue.
   
4. Check the Use Batch Mode option checkbox for the batch move from Office 365 to Google Workspace.
   
5. Now, this is the time to set advanced filters to migrate O365 to Google Workspace by date range, email addresses, and email subject.
   
6. As we are going with a single-user account, fill in the account credentials like Email Address and App Password.
   
7. Click the Backup button to start the Office 365 to Google Workspace migration process.
   

Key Features of Office 365 to Google Workspace Migration Tool

BitRecover’s robust software has been awarded by SoftwareInformer, Download.hr, CNET, Softonic, and many other software development platforms as the best tool for migrating Office 365 to Google Workspace due to its advanced features:

• Simple to use and does not require any technical knowledge.
• Compatible with both Windows and Mac devices and does not require any extreme setup.
• Flexible Language Option to move emails from Office 365 to Google Workspace in English,German, Dutch, Spanish, French, and more.
• Migrate Office 365 to Google Workspace, including primary, shared, and in-place archive mailboxes.
• Both Admin & User level accounts are supported by Microsoft 365 to Google Workspace Migration
• tool.
• Migrate all Office 365 emails with Attachments, Contacts, & Calendars to Google Workspace in bulk.
• Batch migrate emails from multiple O365 accounts to Google Workspace with I am Admin Option.
• Customized Migration with an advanced filter to choose specific users you need to migrate, a date range, and specific keywords.
• Selective Mapping feature to map mailboxes in a personalized way.
• Incremental/ Delta Migration feature to transfer only new or leftover emails and other data from O365 to Google Workspace.
• Display progress status during migration.
• Auto-generates a Saving log report with Start Date & Time, Selected Source, Items Converted, Destination Path, Conversion Status, and all after Office 365 to Google Workspace migration.
• Assurity of Data Integrity preserved formatting, folder hierarchy, and metadata.
• 100% Secure SSO, AES-256 encryption, and GDPR/HIPAA-protected Microsoft 365 to Google Workspace migration.
• 24/7 expert support is available to migrate O365 to Google Workspace.

Concluding Words

In this blog, we have explained how you can migrate Office 365 to Google Workspace. Here, we provide the benefits of transferring your data. Then, explain the two methods. First is free, but you may have issues because it is a manual option. But the professional Office 365 to Google Workspace migration will greatly help. You can quickly and securely transfer your data.